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#1
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page numbers and sub pages
MSWord 2003:
Is there a way to get page numbering to do go into sub-pages? We often use "Change Pages" and the numbering is a little longer. We also use chapter nos. preceding the page number. So we have something like this 1-1, 1-2, 1-2.1, 1-2.1.1, 1-3 Can this be done and picked up in the TOC? |
#2
Posted to microsoft.public.word.formatting.longdocs
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page numbers and sub pages
Sub pages are an editing and upkeep nightmare. They have caused loss of life
and great property damage. Don't use these if you can avoid. Chapter numbering can be done easily. You could have separate sections for numbers or use heading styles and StyleRef fields. http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm In creating numbered heading styles you must follow the instructions at: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...Numbering.html. (For bullets see http://www.shaunakelly.com/word/bull...olbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Number...gExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Custom...platePart2.htm -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "yepp" wrote in message oups.com... MSWord 2003: Is there a way to get page numbering to do go into sub-pages? We often use "Change Pages" and the numbering is a little longer. We also use chapter nos. preceding the page number. So we have something like this 1-1, 1-2, 1-2.1, 1-2.1.1, 1-3 Can this be done and picked up in the TOC? |
#3
Posted to microsoft.public.word.formatting.longdocs
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Empty paragraphs and other "Stylish" things...
I'm not a professional writer - just a hacker who writes four to ten page
procedural documents from time to time. Recently I've read several posts and replies that talk about using "empty paragraphs" as though they were the scourge of mankind. Also, the establishment of Styles rather than changing formats of individual words, paragraphs or other portions of a document is treated as though it were a sacrilegious abomination to ever use the Format command. I'm trying to learn from the professionals and do as they suggest but I'm undergoing a lot of emotional trauma over styles and empty paragraphs. So what are the reasons behind the advice on these two topics? Thanks for your patience with me! (And incidentally, I find the word.mvps.org site quite helpful!) Al |
#4
Posted to microsoft.public.word.formatting.longdocs
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Empty paragraphs and other "Stylish" things...
The problem with empty paragraphs is at least threefold:
1. Since the paragraph mark contains all the formatting for the paragraph, there's just as much formatting for an empty paragraph as there is for a paragraph of text; this means that empty paragraphs increase document size (as does use of direct formatting instead of styles). 2. Whereas Word does suppress Space Before at the top of a page and Space After at the bottom of a page, it does not have any provision for ignoring an empty paragraph (unlike WordPerfect, which does ignore up to one empty paragraph between text paragraphs). This means that if you use empty paragraphs to create "blank lines" between text paragraphs, sooner or later you're going to have one land at the top of a page and ruin your top margin. 3. Empty paragraphs can cause problems with text flow. For example, the first four levels of Word's built-in heading styles (Headings 1-4) are formatted as "Keep with next" to make sure that the headings will stay with following text. The "style for following paragraph" for these styles is Normal. If you insert a heading and then press Enter twice, you've got a heading that will stay with your empty paragraph (blank line) but not with the text paragraph you want it to stay with (unless you format your empty paragraph as KWN also). Moreover, unless you've modified the heading style, you've got way more space following the heading than you need (3 points Space After is built into the style). This brings up another issue: a full line is often more than is really needed. I often find that for 10- or 12-pt text, 6 pts space between paragraphs is more than adequate; an empty paragraph adds 12-14 points or more. In any case, if you want the rough equivalent of an empty paragraph, you can easily press Ctrl+0 (zero) to add 12 pts Space Before to a text paragraph. As for use of styles, I've never seen anyone claim to use (or advocate using) styles for every single document. For the occasional throwaway document, direct formatting is much easier and quite acceptable. But for structured documents that will be edited over time, styles are the only sensible approach. Not only do they reduce document size, but they foster consistency and facilitate revision. If you just start typing and apply direct formatting to your headings as you go, not only do you have to (at least mentally) keep track of what formatting you previously used for a given heading level, but if you change your mind and decide you want a different font or font size or bold instead of italic or vice versa, you have to run through the entire document making changes (at a minimum by using the Format Painter or Paste Format); if you have applied heading styles, all you have to do is modify the style, and all the paragraphs are updated automatically. In addition, use of the built-in heading styles is required for access to some features (such as including the chapter number in page or caption numbering) and strongly recommended for others; see http://www.shaunakelly.com/word/numb...ingStyles.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Al Gillis" wrote in message ... I'm not a professional writer - just a hacker who writes four to ten page procedural documents from time to time. Recently I've read several posts and replies that talk about using "empty paragraphs" as though they were the scourge of mankind. Also, the establishment of Styles rather than changing formats of individual words, paragraphs or other portions of a document is treated as though it were a sacrilegious abomination to ever use the Format command. I'm trying to learn from the professionals and do as they suggest but I'm undergoing a lot of emotional trauma over styles and empty paragraphs. So what are the reasons behind the advice on these two topics? Thanks for your patience with me! (And incidentally, I find the word.mvps.org site quite helpful!) Al |