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#1
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Best way to add graphics and tables in a document
Hi folks...
I have a 300-page Word 2003 document (master with about a dozen subdocuments), in which so far I have been putting text only, to avoid messing around with pictures, text boxes and the like. However, a point is coming at which I will need to add tens of such objects and would like to do it properly. In smaller documents, I have used text boxes and (as of Word 2003) drawing panes, with sub-optimal results. Too often, the application seems to have a mind of its own, moving objects to wrong sections of a page or even to other pages every time it repaginates (e.g., as a result of some more text added in). Needless to say, I have tried tuning settings (e.g., text placement, anchors, etc.), but the problem persists. So, here are my questions: (a) How can I add pictures and tables, with their captions, at exactly the position I want in my document, without formatting headaches? (b) If I link the pictures (instead of embedding them), how do I define their size and position in the document? (c) Should I add the objects through the master document (i.e., in its "Print Layout"), or should I go and do that in the individual subdocuments? Thanks, Dimitris |
#2
Posted to microsoft.public.word.formatting.longdocs
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Best way to add graphics and tables in a document
I won't even touch the idea of your using a master document, which I would
advise you to combine into a single file before proceeding further. I would also advise inserting as many as possible of the figures inline (whether linked or embedded). An inline figure is part of the flow of text and will always stay where you put it in relation to the text. Don't add text wrapping unless you need to wrap text to the side of it; wrapping above and below can be faked. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Hi folks... I have a 300-page Word 2003 document (master with about a dozen subdocuments), in which so far I have been putting text only, to avoid messing around with pictures, text boxes and the like. However, a point is coming at which I will need to add tens of such objects and would like to do it properly. In smaller documents, I have used text boxes and (as of Word 2003) drawing panes, with sub-optimal results. Too often, the application seems to have a mind of its own, moving objects to wrong sections of a page or even to other pages every time it repaginates (e.g., as a result of some more text added in). Needless to say, I have tried tuning settings (e.g., text placement, anchors, etc.), but the problem persists. So, here are my questions: (a) How can I add pictures and tables, with their captions, at exactly the position I want in my document, without formatting headaches? (b) If I link the pictures (instead of embedding them), how do I define their size and position in the document? (c) Should I add the objects through the master document (i.e., in its "Print Layout"), or should I go and do that in the individual subdocuments? Thanks, Dimitris |
#3
Posted to microsoft.public.word.formatting.longdocs
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Best way to add graphics and tables in a document
Hi...
Thanks for your advice. I have started using a master document for this project long before reading about the problems associated with the concept. So far I have only been editing text and it works just fine, but I will combine all subdocuments into a single one within the next few days, just to play it on the safe side. I will be adding graphics much later on. I have never used inline figures before, and don't like them because they move with text, so whenever I add a few more paragraphs, some of them are inevitably pushed to the next page. However, I guess the nuissance will be less compared to adding graphics otherwise, since all I have to do to correct misplacements is copy and paste to an earlier paragraph (compared to the nearly random rearrangements Word does otherwise). So, I will try that too. What is the best way for adding tables? Should I put them in text boxes, or just add them inline, as well? On a more general comment, I keep wondering how can people write entire manuals or books in Word. Do you guys use a single document? It must be a nightmare having 1,000 pages and hundreds of pictures and tables. Am I missing something? Thanks, Dimitris Suzanne S. Barnhill wrote: I won't even touch the idea of your using a master document, which I would advise you to combine into a single file before proceeding further. I would also advise inserting as many as possible of the figures inline (whether linked or embedded). An inline figure is part of the flow of text and will always stay where you put it in relation to the text. Don't add text wrapping unless you need to wrap text to the side of it; wrapping above and below can be faked. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Hi folks... I have a 300-page Word 2003 document (master with about a dozen subdocuments), in which so far I have been putting text only, to avoid messing around with pictures, text boxes and the like. However, a point is coming at which I will need to add tens of such objects and would like to do it properly. In smaller documents, I have used text boxes and (as of Word 2003) drawing panes, with sub-optimal results. Too often, the application seems to have a mind of its own, moving objects to wrong sections of a page or even to other pages every time it repaginates (e.g., as a result of some more text added in). Needless to say, I have tried tuning settings (e.g., text placement, anchors, etc.), but the problem persists. So, here are my questions: (a) How can I add pictures and tables, with their captions, at exactly the position I want in my document, without formatting headaches? (b) If I link the pictures (instead of embedding them), how do I define their size and position in the document? (c) Should I add the objects through the master document (i.e., in its "Print Layout"), or should I go and do that in the individual subdocuments? Thanks, Dimitris |
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Best way to add graphics and tables in a document
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