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#1
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Multiple inappropriate spacing
Word 2002, SP-3
A user often hits the spacebar multiple times between words, 3-4 times sometimes. The spell checker does not catch those spaces as being incorrect. What is a good way to have Word remove these inappropriate spaces automatically? The user does not want to have to do a Find/Replace on every document as well as running the speller. Tia! |
#2
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Multiple inappropriate spacing
I would create a macro which performs the Find/Replace All and add that
as a command button on his / her toolbar. Then all they have to do is click the button. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Brenda Rueter" wrote in message ... | Word 2002, SP-3 | | A user often hits the spacebar multiple times between words, 3-4 times | sometimes. The spell checker does not catch those spaces as being | incorrect. What is a good way to have Word remove these inappropriate | spaces automatically? The user does not want to have to do a Find/Replace | on every document as well as running the speller. Tia! | | |
#3
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Multiple inappropriate spacing
Dawn's suggestion is the best approach yet. I approached
the problem by trying to invoke AutoCorrect but it won't accept blanks in the "from" and "to" fields. Drat! That had promise because it could correct improper spacing on the fly. Instruct your user to concentrate on not hitting the spacebar multiple times between words. It's an undesirable technique. "Dawn Crosier" wrote in message ... I would create a macro which performs the Find/Replace All and add that as a command button on his / her toolbar. Then all they have to do is click the button. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Brenda Rueter" wrote in message ... | Word 2002, SP-3 | | A user often hits the spacebar multiple times between words, 3-4 times | sometimes. The spell checker does not catch those spaces as being | incorrect. What is a good way to have Word remove these inappropriate | spaces automatically? The user does not want to have to do a Find/Replace | on every document as well as running the speller. Tia! | | |
#4
Posted to microsoft.public.word.newusers
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Multiple inappropriate spacing
I thought of both of those options, but the user was CONVINCED there was a
setting in spell check. So far as I can see, no there's not! I will approach her with the macro idea. Thanks for responding!!! "Uncle Joe" wrote in message ... Dawn's suggestion is the best approach yet. I approached the problem by trying to invoke AutoCorrect but it won't accept blanks in the "from" and "to" fields. Drat! That had promise because it could correct improper spacing on the fly. Instruct your user to concentrate on not hitting the spacebar multiple times between words. It's an undesirable technique. "Dawn Crosier" wrote in message ... I would create a macro which performs the Find/Replace All and add that as a command button on his / her toolbar. Then all they have to do is click the button. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Brenda Rueter" wrote in message ... | Word 2002, SP-3 | | A user often hits the spacebar multiple times between words, 3-4 times | sometimes. The spell checker does not catch those spaces as being | incorrect. What is a good way to have Word remove these inappropriate | spaces automatically? The user does not want to have to do a Find/Replace | on every document as well as running the speller. Tia! | | |
#5
Posted to microsoft.public.word.newusers
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Multiple inappropriate spacing
There's a setting in the grammar checker. For "spaces between sentences,"
you can select 1, 2, or "don't check." If you select 1 or 2, Word will highlight instances of nonconforming use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brenda Rueter" wrote in message ... I thought of both of those options, but the user was CONVINCED there was a setting in spell check. So far as I can see, no there's not! I will approach her with the macro idea. Thanks for responding!!! "Uncle Joe" wrote in message ... Dawn's suggestion is the best approach yet. I approached the problem by trying to invoke AutoCorrect but it won't accept blanks in the "from" and "to" fields. Drat! That had promise because it could correct improper spacing on the fly. Instruct your user to concentrate on not hitting the spacebar multiple times between words. It's an undesirable technique. "Dawn Crosier" wrote in message ... I would create a macro which performs the Find/Replace All and add that as a command button on his / her toolbar. Then all they have to do is click the button. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Brenda Rueter" wrote in message ... | Word 2002, SP-3 | | A user often hits the spacebar multiple times between words, 3-4 times | sometimes. The spell checker does not catch those spaces as being | incorrect. What is a good way to have Word remove these inappropriate | spaces automatically? The user does not want to have to do a Find/Replace | on every document as well as running the speller. Tia! | | |
#6
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Multiple inappropriate spacing
But the OP was referring to her client's tendency to add
2-5 spaces between individual words, not sentences. "Suzanne S. Barnhill" wrote in message ... There's a setting in the grammar checker. For "spaces between sentences," you can select 1, 2, or "don't check." If you select 1 or 2, Word will highlight instances of nonconforming use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brenda Rueter" wrote in message ... I thought of both of those options, but the user was CONVINCED there was a setting in spell check. So far as I can see, no there's not! I will approach her with the macro idea. Thanks for responding!!! "Uncle Joe" wrote in message ... Dawn's suggestion is the best approach yet. I approached the problem by trying to invoke AutoCorrect but it won't accept blanks in the "from" and "to" fields. Drat! That had promise because it could correct improper spacing on the fly. Instruct your user to concentrate on not hitting the spacebar multiple times between words. It's an undesirable technique. "Dawn Crosier" wrote in message ... I would create a macro which performs the Find/Replace All and add that as a command button on his / her toolbar. Then all they have to do is click the button. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Brenda Rueter" wrote in message ... | Word 2002, SP-3 | | A user often hits the spacebar multiple times between words, 3-4 times | sometimes. The spell checker does not catch those spaces as being | incorrect. What is a good way to have Word remove these inappropriate | spaces automatically? The user does not want to have to do a Find/Replace | on every document as well as running the speller. Tia! | | |
#7
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Multiple inappropriate spacing
This macro will do it:
Sub ClearSpaces() Selection.HomeKey Unit:=wdStory Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = "([ ])@" .Replacement.Text = "\1" .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = True End With Selection.Find.Execute replace:=wdReplaceAll End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Dawn Crosier wrote: I would create a macro which performs the Find/Replace All and add that as a command button on his / her toolbar. Then all they have to do is click the button. "Brenda Rueter" wrote in message ... Word 2002, SP-3 A user often hits the spacebar multiple times between words, 3-4 times sometimes. The spell checker does not catch those spaces as being incorrect. What is a good way to have Word remove these inappropriate spaces automatically? The user does not want to have to do a Find/Replace on every document as well as running the speller. Tia! |
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