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#1
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Page numbers starting over, even with "Same as Previous"
I generally understand page numbering in Word, however this one baffles me...
I have a document w/ several sections for different formatting. At the bottom of one page it reads "Footer -Section 3- / Same as Previous" and the page number shows up as page 10. ...this is correct, as it counted correctly from 1 to 10. However, the very next page jumps to "Footer -Section 5- / Same as Previous" and displays the page number as page 2. ...?! How can this possibly be since I never broke the "Same as Previous" link as stated on above the footer? ...and what happened to Section 4? Note that there are two section breaks on "page 10"; one to change formatting to two columns, and one to change it back to one. Could this be messing things up? Bottom line is that I need the page numbers to continue consecutively, and have no idea why they are not. Please help. Thanks. pm |
#2
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Page number formatting (including restarts) is a section property. You
need to use the Page Number Format dialog box to specify that page numbers should continue from the previous section. This is usually relatively straightforward, but sometimes you can't (easily) see all headers and footers because there is a continuous section limited to part of a page (for example if part of a page is formatted in columns). My guess is that your section 4 is such a section. To see the section breaks more easily, switch to Normal view. Then position the cursor in the fourth section. Press CTRL+ENTER to insert a page break. Now you'll have a visible footer for the fourth section. Click ViewHeader and Footer to place the cursor in the footer area. On the Header/Footer toolbar click the Format Page Number button. Under Page Numbering make sure "Continue from previous section" is selected and then click OK. Delete the page break when you are done. If necessary, repeat the procedure for section 5. (Of course, for this section you don't need the temporary page break.) -- Stefan Blom Microsoft Word MVP "pm" wrote in message ... I generally understand page numbering in Word, however this one baffles me... I have a document w/ several sections for different formatting. At the bottom of one page it reads "Footer -Section 3- / Same as Previous" and the page number shows up as page 10. ...this is correct, as it counted correctly from 1 to 10. However, the very next page jumps to "Footer -Section 5- / Same as Previous" and displays the page number as page 2. ...?! How can this possibly be since I never broke the "Same as Previous" link as stated on above the footer? ...and what happened to Section 4? Note that there are two section breaks on "page 10"; one to change formatting to two columns, and one to change it back to one. Could this be messing things up? Bottom line is that I need the page numbers to continue consecutively, and have no idea why they are not. Please help. Thanks. pm |
#3
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To add to what Stefan has said, "Same as Previous" is (more or less)
unrelated to page numbering. You can restart numbering (and even number format) in a section without unlinking its header(s) and footer(s) from the previous one(s). The only time you need to unlink headers/footers is when you want to change the content--for example, when you want to leave a header or footer blank or change the text (beyond what is possible with StyleRef fields). And note that Same as Previous connects headers/footers of the same type. If you have both "Different first page" and "Different odd and even" enabled, you will have six separate headers and footers, and any one or more of them can be linked to the previous one(s) or not. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Page number formatting (including restarts) is a section property. You need to use the Page Number Format dialog box to specify that page numbers should continue from the previous section. This is usually relatively straightforward, but sometimes you can't (easily) see all headers and footers because there is a continuous section limited to part of a page (for example if part of a page is formatted in columns). My guess is that your section 4 is such a section. To see the section breaks more easily, switch to Normal view. Then position the cursor in the fourth section. Press CTRL+ENTER to insert a page break. Now you'll have a visible footer for the fourth section. Click ViewHeader and Footer to place the cursor in the footer area. On the Header/Footer toolbar click the Format Page Number button. Under Page Numbering make sure "Continue from previous section" is selected and then click OK. Delete the page break when you are done. If necessary, repeat the procedure for section 5. (Of course, for this section you don't need the temporary page break.) -- Stefan Blom Microsoft Word MVP "pm" wrote in message ... I generally understand page numbering in Word, however this one baffles me... I have a document w/ several sections for different formatting. At the bottom of one page it reads "Footer -Section 3- / Same as Previous" and the page number shows up as page 10. ...this is correct, as it counted correctly from 1 to 10. However, the very next page jumps to "Footer -Section 5- / Same as Previous" and displays the page number as page 2. ...?! How can this possibly be since I never broke the "Same as Previous" link as stated on above the footer? ...and what happened to Section 4? Note that there are two section breaks on "page 10"; one to change formatting to two columns, and one to change it back to one. Could this be messing things up? Bottom line is that I need the page numbers to continue consecutively, and have no idea why they are not. Please help. Thanks. pm |
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