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#1
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Word Mailmerge/form letter question
I have a form letter that needs to have multipule values imputed. Here is
the example. Dear Provider: Quarterly reports are required for participation in the program. We have no record of having received the following quarterly report(s) from your office during 2005: (check box) First quarter: January, February, and March 2005 (due April 15) (check box) Second quarter: April, May, and June 2005 (due July 15) (check box) Third quarter: July, August, and September 2005 (due October 15) (check box) Fourth quarter: October, November, and December 2005 (due January 15) If there was nothing given for the quarter, please place zeros in the total columns and submit the report. As a reminder, please ensure the attestation statement on each form is signed. Please submit these report(s) as soon as possible. They may be faxed to (###) ###-#### or mailed to the following address: our office address If you have any questions, please contact me or my secretary at (###) ###-####. Thank you for your cooperation. Sincerely, Myself I have an excel sheet which we have kept track of which quarter report was returned. There is a Y if returned and the cell is null if not returned. If a provder is missing more than one i.e 3rd and 4th quarter, how can i make both of these fields show up? I am able to do the one field when sorting for the null boxes in one quarter. Thanks in advance for all your help. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Word Mailmerge/form letter question
Use If...then...Else fields in the mailmerge main document that check for
the value in the quarter fields and inserts the appropriate paragraph is required. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Daniela" wrote in message ... I have a form letter that needs to have multipule values imputed. Here is the example. Dear Provider: Quarterly reports are required for participation in the program. We have no record of having received the following quarterly report(s) from your office during 2005: (check box) First quarter: January, February, and March 2005 (due April 15) (check box) Second quarter: April, May, and June 2005 (due July 15) (check box) Third quarter: July, August, and September 2005 (due October 15) (check box) Fourth quarter: October, November, and December 2005 (due January 15) If there was nothing given for the quarter, please place zeros in the total columns and submit the report. As a reminder, please ensure the attestation statement on each form is signed. Please submit these report(s) as soon as possible. They may be faxed to (###) ###-#### or mailed to the following address: our office address If you have any questions, please contact me or my secretary at (###) ###-####. Thank you for your cooperation. Sincerely, Myself I have an excel sheet which we have kept track of which quarter report was returned. There is a Y if returned and the cell is null if not returned. If a provder is missing more than one i.e 3rd and 4th quarter, how can i make both of these fields show up? I am able to do the one field when sorting for the null boxes in one quarter. Thanks in advance for all your help. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Word Mailmerge/form letter question
How would i exactally do that, do i put in the unique identifier and then
change it to if or then or else? Sorry i have never done this before so i am a little lost. Thanks! "Doug Robbins - Word MVP" wrote: Use If...then...Else fields in the mailmerge main document that check for the value in the quarter fields and inserts the appropriate paragraph is required. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Daniela" wrote in message ... I have a form letter that needs to have multipule values imputed. Here is the example. Dear Provider: Quarterly reports are required for participation in the program. We have no record of having received the following quarterly report(s) from your office during 2005: (check box) First quarter: January, February, and March 2005 (due April 15) (check box) Second quarter: April, May, and June 2005 (due July 15) (check box) Third quarter: July, August, and September 2005 (due October 15) (check box) Fourth quarter: October, November, and December 2005 (due January 15) If there was nothing given for the quarter, please place zeros in the total columns and submit the report. As a reminder, please ensure the attestation statement on each form is signed. Please submit these report(s) as soon as possible. They may be faxed to (###) ###-#### or mailed to the following address: our office address If you have any questions, please contact me or my secretary at (###) ###-####. Thank you for your cooperation. Sincerely, Myself I have an excel sheet which we have kept track of which quarter report was returned. There is a Y if returned and the cell is null if not returned. If a provder is missing more than one i.e 3rd and 4th quarter, how can i make both of these fields show up? I am able to do the one field when sorting for the null boxes in one quarter. Thanks in advance for all your help. |
#4
Posted to microsoft.public.word.mailmerge.fields
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Word Mailmerge/form letter question
If you want to list each of the quarters and have a checkbox appear before
the relative ones, in the locations in the letter where you presently have (check box), insert { IF { MERGEFIELD nameofmergefieldfromyourdatasource } Y a b } You can get all of that from the Insert Word Field pulldown in the mail merge main document and selecting the If...then...Else ...item, then follow the prompts to select the appropriate mergefield, using the not equal option and then inserting a and b into the boxes for the result to be displayed. Then, in the document, press Alt+F9 to toggle on the display of the field codes and select the 'a', and then from the InsertSymbol menu item, insert the "checked box" symbol from the Wingdings symbols (254) and in place of the 'b', insert the "unchecked box" symbol 111 You need to repeat this procedure for each location where you have (check box) When you have it all set up, use Alt+F9 again to toggle off the display of field codes. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Daniela" wrote in message ... How would i exactally do that, do i put in the unique identifier and then change it to if or then or else? Sorry i have never done this before so i am a little lost. Thanks! "Doug Robbins - Word MVP" wrote: Use If...then...Else fields in the mailmerge main document that check for the value in the quarter fields and inserts the appropriate paragraph is required. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Daniela" wrote in message ... I have a form letter that needs to have multipule values imputed. Here is the example. Dear Provider: Quarterly reports are required for participation in the program. We have no record of having received the following quarterly report(s) from your office during 2005: (check box) First quarter: January, February, and March 2005 (due April 15) (check box) Second quarter: April, May, and June 2005 (due July 15) (check box) Third quarter: July, August, and September 2005 (due October 15) (check box) Fourth quarter: October, November, and December 2005 (due January 15) If there was nothing given for the quarter, please place zeros in the total columns and submit the report. As a reminder, please ensure the attestation statement on each form is signed. Please submit these report(s) as soon as possible. They may be faxed to (###) ###-#### or mailed to the following address: our office address If you have any questions, please contact me or my secretary at (###) ###-####. Thank you for your cooperation. Sincerely, Myself I have an excel sheet which we have kept track of which quarter report was returned. There is a Y if returned and the cell is null if not returned. If a provder is missing more than one i.e 3rd and 4th quarter, how can i make both of these fields show up? I am able to do the one field when sorting for the null boxes in one quarter. Thanks in advance for all your help. |
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