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#1
Posted to microsoft.public.word.mailmerge.fields
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insert page numbers for each section
I have completed a mail merge of labels (Avery 5160 - 30 address labels per
page) and now have one page and 326 sections. I need to insert page numbers for each section but when I try to do so it moves the section page down so last 3 labels of each page is on next page. Tried to do it with "Header/Footer" but I am dong something wrong and each section page is numbered one - advice please - thanks |
#2
Posted to microsoft.public.word.mailmerge.fields
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insert page numbers for each section
Tried to do it with
"Header/Footer" but I am dong something wrong and each section page is numbered one - advice please - thanks As long as you can fit the page numbers in the space available you should be OK, but do not use the Insert page Number button on the Header/Footer toolbar as it inserts a textbox that you don't need. Once you have opened the header/footer, use ctrl-F9 to insert a pair of the special field code braces {} , then type the SECTION between them so you end up with { SECTION } This inserts the section number rather than the page number (which will always be 1 as you have noticed). Format the code however you need it - if it changes font or size after the merge, change the code to { SECTION \*Charformat } and ensure that the " S" are formatted the way you need. You should do that in the Mail merge Main document, then do the merge or you may find yourself having to insert the { SECTION } field into every single section :-) Peter Jamieson "waldorfedu" wrote in message ... I have completed a mail merge of labels (Avery 5160 - 30 address labels per page) and now have one page and 326 sections. I need to insert page numbers for each section but when I try to do so it moves the section page down so last 3 labels of each page is on next page. Tried to do it with "Header/Footer" but I am dong something wrong and each section page is numbered one - advice please - thanks |
#3
Posted to microsoft.public.word.mailmerge.fields
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insert page numbers for each section
Thank you for your prompt response. I am doing something wrong but I do not
know what. I opened Header/Footer toolbar and inserted a textbox, could not get ctrl-F9 to work so manually typed in { SECTION } but it is appearing on each page and also "forcing" last row of 3 address labels on to next page where they stand alone - help please |
#4
Posted to microsoft.public.word.mailmerge.fields
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insert page numbers for each section
1. Don't insert a textbox. If you need to position the section number
horizontally, either tabs (e.g. Format|Tabs) or make the paragraph left, centre, or right-aligned if one of those suits. For vertical layout, use Format|Paragraph to adjust the space above/below and Format|Font to adjust the size of the number. 2. You have to use the special field code braces - you can't just type them. If you can't get ctrl-F9 to work, try Inset|Field and select the Section field. each page and also "forcing" last row of 3 address labels on to next page where they stand alone - help please This is almost certainly a consequence of trying to fit too much on the page, and/or a question of how close your printer can print to the top and bottom of the page. It may be difficult to insert /anything/ above/below the labels without having problems, but I think if you succeed with (a) and (2) you may have a chance. Peter Jamieson "waldorfedu" wrote in message ... Thank you for your prompt response. I am doing something wrong but I do not know what. I opened Header/Footer toolbar and inserted a textbox, could not get ctrl-F9 to work so manually typed in { SECTION } but it is appearing on each page and also "forcing" last row of 3 address labels on to next page where they stand alone - help please |
#5
Posted to microsoft.public.word.mailmerge.fields
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insert page numbers for each section
many thanks - problem solved - we live and learn
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