[editor7]

Hi, I have a 320-page Word 2003 document for family history. I created a
concordance file with last names, such as Smith, with subentries such as John
Martin, Mary Elizabeth, etc. that should be listed under Smith like this:

Smith
John Martin
Mary Elizabeeth

However, for every subentry (John Martin, Mary Elizabeth), it lists every
single page number that has the name Smith, even if John and Mary aren't on
those pages. What am I doing wrong? Thanks.

[grammatim[_2_]]

Sounds like at some point you asked Word to index every occurrence of
"Smith" when you meant to ask it to index every occurrence of "John
Martin Smith" and had it insert John Martin's index entry field. If
you Show Non-Printing Characters, you'll see them all.

On Jul 27, 7:49 pm, editor7 wrote:
Hi, I have a 320-page Word 2003 document for family history. I created a
concordance file with last names, such as Smith, with subentries such as John
Martin, Mary Elizabeth, etc. that should be listed under Smith like this:

Smith
John Martin
Mary Elizabeeth

However, for every subentry (John Martin, Mary Elizabeth), it lists every
single page number that has the name Smith, even if John and Mary aren't on
those pages. What am I doing wrong? Thanks.