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#1
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Styles being knocked 'out of line'
I've recently updated the styles of a lot of our documents. I've had a
couple of occasions where users seem to have clicked and dragged something to make the indent of the numbered paragraphs change. I've had to go into the style formatting and modify it to fix it but I haven't been able to replicate the problem to explain it properly. As anyone seen this happening before. |
#2
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Styles being knocked 'out of line'
It happens if the style is set to 'automatically update' as part of its
definition. "Jackie" wrote in message ups.com... I've recently updated the styles of a lot of our documents. I've had a couple of occasions where users seem to have clicked and dragged something to make the indent of the numbered paragraphs change. I've had to go into the style formatting and modify it to fix it but I haven't been able to replicate the problem to explain it properly. As anyone seen this happening before. |
#3
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Styles being knocked 'out of line'
Thanks for replying Jezebel, but this is definitely NOT in any of my
style definitions. |
#4
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Styles being knocked 'out of line'
Hi Jackie
Numbered paragraphs don't respond well to being copied and pasted between documents. That might have caused the initial problem, and users' attempts at fixing that might have made it even worse. For each troublesome paragraph, triple-click to select it and do ctrl-spacebar and ctrl-q. That takes out any direct formatting and returns the paragraph to its original state. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Jackie" wrote in message oups.com... Thanks for replying Jezebel, but this is definitely NOT in any of my style definitions. |
#5
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Styles being knocked 'out of line'
Thanks Shauna. I've tried that but it doesn't work, it's as though the
paragraph style has been updated, as Jezebel says above. Is there any way a user applying direct formating to one paragraph can update the styles without them realising? And is there anyway a user can have something ticked in their options which would do this? The copying/pasting is possibly the link here as this will have been done. |
#6
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Styles being knocked 'out of line'
"Jackie" wrote in message oups.com... Thanks Shauna. I've tried that but it doesn't work, it's as though the paragraph style has been updated, as Jezebel says above. Is there any way a user applying direct formating to one paragraph can update the styles without them realising? And is there anyway a user can have something ticked in their options which would do this? The copying/pasting is possibly the link here as this will have been done. I hope you haven't been modifying the indentation of numbered paragraphs using the Format Style Dialog. If both the list template and the style try to set the indentation, Word can get a bit confused. For numbered paragraphs, define indentation in the list template *only*, and attach the various styles to the appropriate levels of your list template. -- Regards Jonathan West - Word MVP www.intelligentdocuments.co.uk Please reply to the newsgroup Keep your VBA code safe, sign the ClassicVB petition www.classicvb.org |
#7
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Styles being knocked 'out of line'
I'm not trying to modify the indentation. I set up the styles as per
the recommended method on these boards, following the instructions to the letter. They work beautifully. However some users seem to be adjusting the indentation and then the style is picking up that formatting and updating. I can't understand how that can be happening. |
#8
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Styles being knocked 'out of line'
I managed to replicate and what I think is happening is, that some
users are trying to change the indent of my numbered styles. They must be going into format bullets and numbering and trying to amend it from there, as when I do this the style seems to be updated for that document. I didn't think this could happen. Is this not the same as applying direct formatting and therefore re-applying the style should over-write this? |
#9
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Styles being knocked 'out of line'
In one of my documents I found that using the Restart Numbering command on
the context menu altered the indent of the that paragraph (but not the other paragraphs in the list) and no amount of reapplying the style would fix it. I ended up 'tweaking' settings on the style until the behaviour stopped (for now at least). "Jackie" wrote in message oups.com... I managed to replicate and what I think is happening is, that some users are trying to change the indent of my numbered styles. They must be going into format bullets and numbering and trying to amend it from there, as when I do this the style seems to be updated for that document. I didn't think this could happen. Is this not the same as applying direct formatting and therefore re-applying the style should over-write this? |
#10
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Styles being knocked 'out of line'
Hi Paul. This sounds exactly like my problem, and in one specific
case it was when she restarted numbering it happened. Very annoying, as I am trying to encourage users to use the styles and telling them they won't have to do any paragraph formatting. When things like this happen it's not good for credibility. |
#11
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Styles being knocked 'out of line'
I hear that! I have the same issue with my users.
I can only say that after quite a lot of tweaking (I may even have deleted and recreated the style) I eventually ended up with a style that appeared to be able to 'survive intact' the restart numbering command. Good luck with it! "Jackie" wrote in message oups.com... Hi Paul. This sounds exactly like my problem, and in one specific case it was when she restarted numbering it happened. Very annoying, as I am trying to encourage users to use the styles and telling them they won't have to do any paragraph formatting. When things like this happen it's not good for credibility. |
#12
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Styles being knocked 'out of line'
Could one of the MVPs confirm then, that sometimes, if a user attempts
to modify a style (or in some cases restarts numbering) then the format of that style can update itself and will apply in that format through the document? Surely this can't be right? |
#13
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Styles being knocked 'out of line'
"Jackie" wrote:
Could one of the MVPs confirm then, that sometimes, if a user attempts to modify a style (or in some cases restarts numbering) then the format of that style can update itself and will apply in that format through the document? Surely this can't be right? Hi Jackie, If the document isn't protected, any user can modify any style. "Restart numbering" should not mess with the styles, if they are properly set up. (I am carefully not saying it can't happen... only that it doesn't seem likely) But if a user makes modifications in "Format Bullets and numbering", then yes, these changes will be applied to the styles. And (as has been said) if users copy numbered paragraphs from documents based on your template to some other document (or vice versa), pretty much anything can happen (...usually bad things). In Word2003, you can protect documents against formatting changes, and allow certain styles only. "Format Bullets and numbering" and a lot of other things will then be grayed out (so users can't restart lists any more either, unless you supply special macros for that). :-( Klaus |
#14
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Styles being knocked 'out of line'
Hi Klaus, Jackie
Klaus Linke wrote: "Format Bullets and numbering" and a lot of other things will then be grayed out (so users can't restart lists any more either, unless you supply special macros for that). Or unless you use what might be called the "Aldis" -approach (unnumbered 1st level of the list, either with a real or a dummy style) How to restart style-based numbering (by Margaret Aldis) http://word.mvps.org/faqs/numbering/...artMethods.htm Also refered to in: Ins and outs of bullets and numbering in Word http://office.microsoft.com/en-us/as...376791033.aspx HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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