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#1
Posted to microsoft.public.word.mailmerge.fields
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mail merge recipient fields display in selected order
The Mail Merge Recipients box displays columns such as Last Name, First
Name, Address, City, State, Zip, and Customer ID #. How can I rearrange the columns so that my Customer ID # is the first column I see and not way over on the right hand side of the screen? |
#2
Posted to microsoft.public.word.mailmerge.fields
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mail merge recipient fields display in selected order
You can drag and drop the column within the recipients box, each time you
open the box, but I do not think anyone knows a way to save the settings so that the dialog box remembers the seqeunce of columns that you specified. Peter Jamieson "AuctionJan" wrote in message ... The Mail Merge Recipients box displays columns such as Last Name, First Name, Address, City, State, Zip, and Customer ID #. How can I rearrange the columns so that my Customer ID # is the first column I see and not way over on the right hand side of the screen? |
#3
Posted to microsoft.public.word.mailmerge.fields
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mail merge recipient fields display in selected order
I agree. I know I can drag it over, but we do mail merges MANY times each
day and the best way to assure the correct names are chosen is to use the unique customer ID. What's strange is that the Customer ID is a unique number assigned by our Access database and it is the FIRST data field in the Access record. Why it has to be way after all the other data fields during the mail merge is beyond me. "Peter Jamieson" wrote: You can drag and drop the column within the recipients box, each time you open the box, but I do not think anyone knows a way to save the settings so that the dialog box remembers the seqeunce of columns that you specified. Peter Jamieson "AuctionJan" wrote in message ... The Mail Merge Recipients box displays columns such as Last Name, First Name, Address, City, State, Zip, and Customer ID #. How can I rearrange the columns so that my Customer ID # is the first column I see and not way over on the right hand side of the screen? |
#4
Posted to microsoft.public.word.mailmerge.fields
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mail merge recipient fields display in selected order
I dont work for Microsoft and can only guess what drives their user
interface design. The only thing I can suggest is that you experiment with naming every column in your data source in such a way that the columns appear in the sequence you want. My guess is that Microsoft's software tries to match standard address column names such as firstname, lastname, street, city, etc, and will always present recognised names in a certain sequence. Maybe, if it makes sense to you, you could name your columns 01_something, 02_somethingelse, and so on, and they will appear in that sequence. Awkward for the users, maybe, but perhaps better than the alternative. Maybe you could use an Access query to do it. Peter Jamieson "AuctionJan" wrote in message ... I agree. I know I can drag it over, but we do mail merges MANY times each day and the best way to assure the correct names are chosen is to use the unique customer ID. What's strange is that the Customer ID is a unique number assigned by our Access database and it is the FIRST data field in the Access record. Why it has to be way after all the other data fields during the mail merge is beyond me. "Peter Jamieson" wrote: You can drag and drop the column within the recipients box, each time you open the box, but I do not think anyone knows a way to save the settings so that the dialog box remembers the seqeunce of columns that you specified. Peter Jamieson "AuctionJan" wrote in message ... The Mail Merge Recipients box displays columns such as Last Name, First Name, Address, City, State, Zip, and Customer ID #. How can I rearrange the columns so that my Customer ID # is the first column I see and not way over on the right hand side of the screen? |
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