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#1
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Creating multiple indexes in a document (subject, authors, etc)
I need to create multiple indexes for a document, i.e. a subject index, an
author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#2
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Creating multiple indexes in a document (subject, authors, etc)
Unfortunately, there is no built-in way to create a hyperlinked index,
if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#3
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Creating multiple indexes in a document (subject, authors, etc
Thanks, Stefan. Just what I wanted.
"Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#4
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Creating multiple indexes in a document (subject, authors, etc
You are welcome.
-- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... Thanks, Stefan. Just what I wanted. "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#5
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Creating multiple indexes in a document (subject, authors, etc
Thanks, Stefan. I've wondered about that for years. One more question. The
book is long, and I want readers to go to things by page - like I compose "And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8 beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark the text here and there so that "67", "324" and "457" stay updated as I edit the text? Qumranandy "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#6
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Creating multiple indexes in a document (subject, authors, etc
Thanks, Stefan. I've wondered about that for years. One more question. The
book is long, and I want readers to go to things by page - like I compose "And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8 beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark the text here and there (here or there?) so that "67", "324" and "457" stay updated as I edit the text? Qumranandy "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#7
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Creating multiple indexes in a document (subject, authors, etc
Insert bookmarks within or around the referenced text. Then insert a PAGEREF
field using Insert | Reference | Cross-reference to Page number of Bookmark. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "qumranandy" wrote in message ... Thanks, Stefan. I've wondered about that for years. One more question. The book is long, and I want readers to go to things by page - like I compose "And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8 beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark the text here and there so that "67", "324" and "457" stay updated as I edit the text? Qumranandy "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#8
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Creating multiple indexes in a document (subject, authors, etc
Dear Suzanne,
Thanks, but it didn't work. I went to a section that I reference quite a bit and created a bookmark named "haplographies3". Then I went to one of the reference texts and changed "See to 7,34-35" (column 7, lines 34-35; I edit a manuscript consisting of columns and lines) to See {haplographies3}. I then printed out the page, and saw "See to" where I had inserted the cross-reference. qumranandy "Suzanne S. Barnhill" wrote: Insert bookmarks within or around the referenced text. Then insert a PAGEREF field using Insert | Reference | Cross-reference to Page number of Bookmark. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "qumranandy" wrote in message ... Thanks, Stefan. I've wondered about that for years. One more question. The book is long, and I want readers to go to things by page - like I compose "And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8 beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark the text here and there so that "67", "324" and "457" stay updated as I edit the text? Qumranandy "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#9
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Creating multiple indexes in a document (subject, authors, etc
I don't see how you expected {haplographies3} to do anything (even if you
inserted the braces using Ctrl+F9). You need a PAGEREF field, which you will get if you use Insert | Reference | Cross-reference, instead, selecting Bookmark as the reference type and Page number for "Reference to." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "qumranandy" wrote in message ... Dear Suzanne, Thanks, but it didn't work. I went to a section that I reference quite a bit and created a bookmark named "haplographies3". Then I went to one of the reference texts and changed "See to 7,34-35" (column 7, lines 34-35; I edit a manuscript consisting of columns and lines) to See {haplographies3}. I then printed out the page, and saw "See to" where I had inserted the cross-reference. qumranandy "Suzanne S. Barnhill" wrote: Insert bookmarks within or around the referenced text. Then insert a PAGEREF field using Insert | Reference | Cross-reference to Page number of Bookmark. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "qumranandy" wrote in message ... Thanks, Stefan. I've wondered about that for years. One more question. The book is long, and I want readers to go to things by page - like I compose "And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8 beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark the text here and there so that "67", "324" and "457" stay updated as I edit the text? Qumranandy "Stefan Blom" wrote: Unfortunately, there is no built-in way to create a hyperlinked index, if that's what you are trying to do. However, it is possible to create multiple indexes. An index is in fact an INDEX field, which collects information from XE fields in the document; each XE field defines a separate index entry. And you can mark for several different types of indexes by adding the \f switch to your index entries. To display XE fields, show hidden text. For your authors, you'll see something like { XE "Author name here" }. Just add the \f "a" switch to the end of the code: { XE "Author name here" \f "a" }. Repeat this procedure for each type of index entry, adding an \f switch and a "category letter". For subjects, you could use \f "s". Then insert an index: Press Ctrl+F9. Word inserts field delimiters, { }. Type INDEX \f "a", and press F9 to update. For the next type of index, repeat the procedure, using the \f switch followed by the corresponding letter. -- Stefan Blom Microsoft Word MVP "Bryn Olew" wrote in message ... I need to create multiple indexes for a document, i.e. a subject index, an author index and a first line index. I need to cross reference the index entries to specific items and not just the page on which the entry appears. Is this possible? I'm using Office Word 2003. Thanks |
#10
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Creating multiple indexes in a document (subject, authors, etc
Sorry, Suzanne; I responded to hastily. I got it to work. I changed "See to
7,34-35" to "See page", then I understood what the number was that pops up when I insert the crossreference - it's the number of the page of the bookmark. Thanks. Qumranandy "Suzanne S. Barnhill" wrote: I don't see how you expected {haplographies3} to do anything (even if you inserted the braces using Ctrl+F9). You need a PAGEREF field, which you will get if you use Insert | Reference | Cross-reference, instead, selecting Bookmark as the reference type and Page number for "Reference to." |
#11
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Creating multiple indexes in a document (subject, authors, etc
Glad you got it working.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "qumranandy" wrote in message ... Sorry, Suzanne; I responded to hastily. I got it to work. I changed "See to 7,34-35" to "See page", then I understood what the number was that pops up when I insert the crossreference - it's the number of the page of the bookmark. Thanks. Qumranandy "Suzanne S. Barnhill" wrote: I don't see how you expected {haplographies3} to do anything (even if you inserted the braces using Ctrl+F9). You need a PAGEREF field, which you will get if you use Insert | Reference | Cross-reference, instead, selecting Bookmark as the reference type and Page number for "Reference to." |
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