[[email protected]]

i am newbiee on word mail merge. assume i have excel file that
contains the following:

colA colB
Peter 10
Peter red
Mary 13
Sue blue
Nancy 21
Nancy pink

I want to group column A as the following:

[new page]
Peter 10
Peter red

[new page]
Mary 13


[new page]
sue blue

[new page]
Nancy 21
Nancy pink

what functions i need to use? next record? next record if?

[Doug Robbins - Word MVP]

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindy...faq1.htm#DBPic


Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default...b;en-us;211303

or at:

http://cornell.veplan.net/article.aspx?&a=3815



Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them. With a bit of further development, you may be able to
get it to do what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

wrote in message
...
i am newbiee on word mail merge. assume i have excel file that
contains the following:

colA colB
Peter 10
Peter red
Mary 13
Sue blue
Nancy 21
Nancy pink

I want to group column A as the following:

[new page]
Peter 10
Peter red

[new page]
Mary 13


[new page]
sue blue

[new page]
Nancy 21
Nancy pink

what functions i need to use? next record? next record if?

[Graham Mayor]

While deferring to Doug on this issue, if this is as simple a merge as your
message indicates and the data is sorted on colA, you could create a
directory merge document with the following field construction:

{ IF{ MERGEREC } 1 { IF { MERGEFIELD colA } { REF CA } "Put a page
break here" } }{ MERGEFIELD colA } { MERGEFIELD colB }{ SET CA { QUOTE {
MERGEFIELD colA } } }

Enter a page break where indicated and merge all records. Each name change
will appear on a new page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


wrote:
i am newbiee on word mail merge. assume i have excel file that
contains the following:

colA colB
Peter 10
Peter red
Mary 13
Sue blue
Nancy 21
Nancy pink

I want to group column A as the following:

[new page]
Peter 10
Peter red

[new page]
Mary 13


[new page]
sue blue

[new page]
Nancy 21
Nancy pink

what functions i need to use? next record? next record if?