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#1
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Table of Contents Updating and Formatting
I'm using Word 2002 and I'm creating a table of contents from heading styles
and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#2
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Unfortunately, there is probably no way around what you are experiencing as
long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#3
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Suzanne, thanks for getting back to me so fast. I tried your
recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#4
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Interestingly, I tested the \w switch in a previous version when I was
writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#5
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Just out of curiosity, I'd like to know what version you were testing?
Because I just tried this in Word 2000, and a tab *after* a heading won't be reflected in the TOC, even with the \w switch, unless more text follows after that tab, in which case it is preserved: Heading 1 paragraph: My heading texttabMore text In the TOC: My heading text......... 1 (assuming of course that you set two tab stops in the TOC 1 style, and that the first tab stop has a leader but the one at the right margin doesn't). -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Interestingly, I tested the \w switch in a previous version when I was writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#6
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I was most likely testing in Word 97. Obviously my testing was not very
thorough, and I'm not sure I even tested that specific condition (more likely I tested the tab followed by text). It might be amusing to try to find out what sort of text (white, Hidden, a space?) would suffice to make a tab at the end of a heading work because there is obviously a lot of demand for this type of formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Just out of curiosity, I'd like to know what version you were testing? Because I just tried this in Word 2000, and a tab *after* a heading won't be reflected in the TOC, even with the \w switch, unless more text follows after that tab, in which case it is preserved: Heading 1 paragraph: My heading texttabMore text In the TOC: My heading text......... 1 (assuming of course that you set two tab stops in the TOC 1 style, and that the first tab stop has a leader but the one at the right margin doesn't). -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Interestingly, I tested the \w switch in a previous version when I was writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#7
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Actually I did test with hidden text and with a space, but none of
these worked. Actual visible text was required. I did not, however, test with text formatted in white color; I guess this could be worth investigating. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... I was most likely testing in Word 97. Obviously my testing was not very thorough, and I'm not sure I even tested that specific condition (more likely I tested the tab followed by text). It might be amusing to try to find out what sort of text (white, Hidden, a space?) would suffice to make a tab at the end of a heading work because there is obviously a lot of demand for this type of formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Just out of curiosity, I'd like to know what version you were testing? Because I just tried this in Word 2000, and a tab *after* a heading won't be reflected in the TOC, even with the \w switch, unless more text follows after that tab, in which case it is preserved: Heading 1 paragraph: My heading texttabMore text In the TOC: My heading text......... 1 (assuming of course that you set two tab stops in the TOC 1 style, and that the first tab stop has a leader but the one at the right margin doesn't). -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Interestingly, I tested the \w switch in a previous version when I was writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#8
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As reported elsewhere in this (or another) thread, white text does
work--even without the \w switch! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Actually I did test with hidden text and with a space, but none of these worked. Actual visible text was required. I did not, however, test with text formatted in white color; I guess this could be worth investigating. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... I was most likely testing in Word 97. Obviously my testing was not very thorough, and I'm not sure I even tested that specific condition (more likely I tested the tab followed by text). It might be amusing to try to find out what sort of text (white, Hidden, a space?) would suffice to make a tab at the end of a heading work because there is obviously a lot of demand for this type of formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Just out of curiosity, I'd like to know what version you were testing? Because I just tried this in Word 2000, and a tab *after* a heading won't be reflected in the TOC, even with the \w switch, unless more text follows after that tab, in which case it is preserved: Heading 1 paragraph: My heading texttabMore text In the TOC: My heading text......... 1 (assuming of course that you set two tab stops in the TOC 1 style, and that the first tab stop has a leader but the one at the right margin doesn't). -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Interestingly, I tested the \w switch in a previous version when I was writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
#9
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That is good news.
-- Stefan Blom "Suzanne S. Barnhill" wrote in message ... As reported elsewhere in this (or another) thread, white text does work--even without the \w switch! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Actually I did test with hidden text and with a space, but none of these worked. Actual visible text was required. I did not, however, test with text formatted in white color; I guess this could be worth investigating. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... I was most likely testing in Word 97. Obviously my testing was not very thorough, and I'm not sure I even tested that specific condition (more likely I tested the tab followed by text). It might be amusing to try to find out what sort of text (white, Hidden, a space?) would suffice to make a tab at the end of a heading work because there is obviously a lot of demand for this type of formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Just out of curiosity, I'd like to know what version you were testing? Because I just tried this in Word 2000, and a tab *after* a heading won't be reflected in the TOC, even with the \w switch, unless more text follows after that tab, in which case it is preserved: Heading 1 paragraph: My heading texttabMore text In the TOC: My heading text......... 1 (assuming of course that you set two tab stops in the TOC 1 style, and that the first tab stop has a leader but the one at the right margin doesn't). -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Interestingly, I tested the \w switch in a previous version when I was writing http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm, and apparently it did work, but I can't get it to work in Word 2003. sigh -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cathy D." wrote in message ... Suzanne, thanks for getting back to me so fast. I tried your recommendations, but unfortunately, it doesn't work the way I need it to. I guess we will have to make the changes manually, or overlook the messy format. Thank you for your help. Cathy "Suzanne S. Barnhill" wrote in message ... Unfortunately, there is probably no way around what you are experiencing as long as you continue to update the TOC. Once editing is complete and you are sure the page numbers will not change, add the tab characters back and then lock (Ctrl+F11) or unlink (Ctrl+Shift+F9) the TOC field so it won't/can't update. One thing you might try (how well it will work depends on how your headings are formatted): Add a tab character to the end of each heading in the document. Then add a \w switch to the TOC field, which will preserve the tab characters instead of converting them to spaces. Try this with one or two headings to see how it works before you go to the trouble of adding it to all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Microsoft Newsgroups" wrote in message ... I'm using Word 2002 and I'm creating a table of contents from heading styles and using a dot leader that goes over to the page numbers. My problem is that I don't want the dot leaders to go right up to the page numbers. Instead, I want them to stop about a half inch from the page number. An example would be that I set a dot leader tab at 6.0 for the leaders to stop and a right align tab at 6.5 for the page number. This requires you to tab once for the dot leader and then again to get to the page number tab and type in the page number. This works fine if you were to type the ToC manually, however, if you Update the ToC it doesn't work. Instead, the page numbers slide back and line up to the dot leader tab. It's as though it can only use one tab after the ToC entry and not two. Does anyone know how I can get this to work. Your help will be greatly appreciated. Thank you. |
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