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#1
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Use Destination Styles/Copying Styles
Hi, Im using Word 2007 and I have what is probably a very basic question
about copying styles and/or text from one document to another. What I need to do is copy text from one Word document into a new document shell. Both documents have some style names in common, but the formatting of those styles is different. I want the text from the source document to take on the style formatting of the destination document. I have €śUse Destination Styles€ť as the option in the Word options section where it says €śPasting between documents when style definitions conflict€ť, but the styles still retain the formatting of the source document and the definition of the style in the destination document is automatically modified to be like the style with the same name in the source document. Some experimentation seems to indicate that it will only match the destination styles formatting if that style has already been used in the destination document prior to the copy and pasting. So, then I thought I would try a different approach and just copy the styles from the template that the new document is based on. The problem with that is that once again it seems that you have to actually have used the styles in the template before they will appear in the €śCopy from€ť list in the Organizer. Im just not sure of the best way to accomplish any of this right now. It seems like it should be a simple thing. I feel like I must be missing something really obvious or some option that has to be checked somewhere. Can anyone help? Thanks in advance for any information. |
#2
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi Dale,
Something you can try (although it might not be satisfactory if any numbering is involved) would be to set the destination document to "Automatically update document styles". This tells the document when it opens to check the style definitions in the attached template and overwrite any that have changed. This option is found in the Templates dialog box (the Developer tab of the Ribbon). Hi, Im using Word 2007 and I have what is probably a very basic question about copying styles and/or text from one document to another. What I need to do is copy text from one Word document into a new document shell. Both documents have some style names in common, but the formatting of those styles is different. I want the text from the source document to take on the style formatting of the destination document. I have €śUse Destination Styles€ť as the option in the Word options section where it says €śPasting between documents when style definitions conflict€ť, but the styles still retain the formatting of the source document and the definition of the style in the destination document is automatically modified to be like the style with the same name in the source document. Some experimentation seems to indicate that it will only match the destination styles formatting if that style has already been used in the destination document prior to the copy and pasting. So, then I thought I would try a different approach and just copy the styles from the template that the new document is based on. The problem with that is that once again it seems that you have to actually have used the styles in the template before they will appear in the €śCopy from€ť list in the Organizer. Im just not sure of the best way to accomplish any of this right now. It seems like it should be a simple thing. I feel like I must be missing something really obvious or some option that has to be checked somewhere. Can anyone help? Thanks in advance for any information. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi, Cindy, thanks for your post. I tried using automatically update styles
but it seems that it only works with styles that have been used in some way, either modified or applied to text. I guess I could go through and modify every style so Word would consider it to be in use or already used. I managed to do this with a very basic macro that goes through all the styles and modifies them and then changes them back, but I'm very new to VBA and I'm not sure it's a good idea to do it that way. I'm afraid it might have other effects that might not be apparent right away. "Cindy M." wrote: Hi Dale, Something you can try (although it might not be satisfactory if any numbering is involved) would be to set the destination document to "Automatically update document styles". This tells the document when it opens to check the style definitions in the attached template and overwrite any that have changed. This option is found in the Templates dialog box (the Developer tab of the Ribbon). Hi, I€„˘m using Word 2007 and I have what is probably a very basic question about copying styles and/or text from one document to another. What I need to do is copy text from one Word document into a new document shell. Both documents have some style names in common, but the formatting of those styles is different. I want the text from the source document to take on the style formatting of the destination document. I have €œUse Destination Styles€ as the option in the Word options section where it says €œPasting between documents when style definitions conflict€, but the styles still retain the formatting of the source document and the definition of the style in the destination document is automatically modified to be like the style with the same name in the source document. Some experimentation seems to indicate that it will only match the destination styles€„˘ formatting if that style has already been used in the destination document prior to the copy and pasting. So, then I thought I would try a different approach and just copy the styles from the template that the new document is based on. The problem with that is that once again it seems that you have to actually have used the styles in the template before they will appear in the €œCopy from€ list in the Organizer. I€„˘m just not sure of the best way to accomplish any of this right now. It seems like it should be a simple thing. I feel like I must be missing something really obvious or some option that has to be checked somewhere. Can anyone help? Thanks in advance for any information. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi Dale,
I tried using automatically update styles but it seems that it only works with styles that have been used in some way, either modified or applied to text. I guess I could go through and modify every style so Word would consider it to be in use or already used. I managed to do this with a very basic macro that goes through all the styles and modifies them and then changes them back, but I'm very new to VBA and I'm not sure it's a good idea to do it that way. I'm afraid it might have other effects that might not be apparent right away. In that case you might want to go to the word.vba.general (Word.programming) newsgroup. The folks there can better advise you as to drawbacks to this method. In earlier versions, doing something like that would force the styles to show in the task pane. But in 2007 you can regulate the visibility, so that shouldn't be an issue. I don't know of any other problems... Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi, Cindy, thanks for your reply. I probably will post a question about
using a macro to do this in the programming newsgroups. I vaguely remember hearing something about having to be careful when doing anything at all to the list styles because of a build up of list templates. Maybe I'm mistaken about this. It's been quite a while since I read it. "Cindy M." wrote: Hi Dale, I tried using automatically update styles but it seems that it only works with styles that have been used in some way, either modified or applied to text. I guess I could go through and modify every style so Word would consider it to be in use or already used. I managed to do this with a very basic macro that goes through all the styles and modifies them and then changes them back, but I'm very new to VBA and I'm not sure it's a good idea to do it that way. I'm afraid it might have other effects that might not be apparent right away. In that case you might want to go to the word.vba.general (Word.programming) newsgroup. The folks there can better advise you as to drawbacks to this method. In earlier versions, doing something like that would force the styles to show in the task pane. But in 2007 you can regulate the visibility, so that shouldn't be an issue. I don't know of any other problems... Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi ?B?RGFsZQ==?=,
I vaguely remember hearing something about having to be careful when doing anything at all to the list styles because of a build up of list templates. At some point (an SP for Word 2000 or 2002, can't remember exactly) Microsoft introduced functionality in Word to remove unused (orphaned) list templates when the number reaches critical mass. So that part isn't as bad as it once was. But I agree, it would make a big difference to get assistance from people with experience in this area. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#7
Posted to microsoft.public.word.docmanagement
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Use Destination Styles/Copying Styles
Hi, thanks for the information about list templates. That's good to know.
"Cindy M." wrote: Hi ?B?RGFsZQ==?=, I vaguely remember hearing something about having to be careful when doing anything at all to the list styles because of a build up of list templates. At some point (an SP for Word 2000 or 2002, can't remember exactly) Microsoft introduced functionality in Word to remove unused (orphaned) list templates when the number reaches critical mass. So that part isn't as bad as it once was. But I agree, it would make a big difference to get assistance from people with experience in this area. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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