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#1
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Sharing documents with custom styles with other firms?
If I email a document that is based on custom styles to an external
firm what will they see? will the styles remain intact? Also, if another firm sends a document to us and they have either the built in styles or their own custom styles what will happen if I have restricted the built-in styles to be hidden? Christine |
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#2
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Sharing documents with custom styles with other firms?
See http://www.shaunakelly.com/word/temp...ons/index.html
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "xtine" wrote in message ... If I email a document that is based on custom styles to an external firm what will they see? will the styles remain intact? Also, if another firm sends a document to us and they have either the built in styles or their own custom styles what will happen if I have restricted the built-in styles to be hidden? Christine |
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#3
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Sharing documents with custom styles with other firms?
On Apr 14, 11:17 pm, "Suzanne S. Barnhill" wrote:
Seehttp://www.shaunakelly.com/word/templaterelations/index.html -- I see... so if I send a document to another firm they will see exactly what we have sent including the styling, but when we get it back we won't have access to our shortcut keys etc. - So for example... if my letter, fax, memo, blank doc template all have a style ParaLevel 1 which is accessed by ctrl-alt-1 can I somehow keep the keystrokes in a global template rather than in the letter, fax or memo templates - because to apply those styles into an 'incoming' document the keystrokes wouldn't be there even if the styles are as the incoming document is no longer linked to a template? Christine |
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#4
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Sharing documents with custom styles with other firms?
When you get it back, it should be reattached to the template you used to
create it, so you should have all the same styles, shortcuts, etc., you had when creating it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "xtine" wrote in message ... On Apr 14, 11:17 pm, "Suzanne S. Barnhill" wrote: Seehttp://www.shaunakelly.com/word/templaterelations/index.html -- I see... so if I send a document to another firm they will see exactly what we have sent including the styling, but when we get it back we won't have access to our shortcut keys etc. - So for example... if my letter, fax, memo, blank doc template all have a style ParaLevel 1 which is accessed by ctrl-alt-1 can I somehow keep the keystrokes in a global template rather than in the letter, fax or memo templates - because to apply those styles into an 'incoming' document the keystrokes wouldn't be there even if the styles are as the incoming document is no longer linked to a template? Christine |
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#6
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Sharing documents with custom styles with other firms?
In article c35c4edd-b1c5-48f5-bcae-
, says... On Apr 14, 11:17 pm, "Suzanne S. Barnhill" wrote: Seehttp://www.shaunakelly.com/word/templaterelations/index.html -- I see... so if I send a document to another firm they will see exactly what we have sent including the styling, but when we get it back we won't have access to our shortcut keys etc. - So for example... if my letter, fax, memo, blank doc template all have a style ParaLevel 1 which is accessed by ctrl-alt-1 can I somehow keep the keystrokes in a global template rather than in the letter, fax or memo templates - because to apply those styles into an 'incoming' document the keystrokes wouldn't be there even if the styles are as the incoming document is no longer linked to a template? Christine Documents are not linked to a template. When the doc is created, the contents of the template are copied into the doc and the doc is then totally independent of the template. You can send the doc anywhere and all the template stuff will go along. This is not true of global templates, however. These are also (and more accurately) called add-ins. An add-in is loaded into Word and is not related to any particular document. The add-in can provide macros, toolbars, and custom keystrokes that will be available for any and all documents you edit. When you send a document, the stuff from the add-in does not go along with it. -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
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#7
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Sharing documents with custom styles with other firms?
This is not true of global templates, however. These are also (and more accurately) called add-ins. Anadd-inis loaded into Word and is not related to any particular document. Theadd-incan provide macros, toolbars, and custom keystrokes that will be available for any and all documents you edit. When you send a document, the stuff from theadd-in does not go along with it. -- Peter Aitken Author, MS Word for Medical and Technical Writerswww.tech-word.com Would it make sense to create an add-in that sets up the styles in a template(or would it be the document?) - defining the styles, keystrokes, the list-styles and the show/hide or should I simply set them up in each template? My thinking is that if I write code to create the styles then whenever a new template is required there would be nothing to do with regard to creating the styles. Christine |
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#8
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Sharing documents with custom styles with other firms?
If you create a template that contains the styles, you can then create new
templates based on that template. Although macros, toolbars, and keyboard shortcuts can be stored in add-ins (which are just a kind of template), they can equally well be stored in document templates. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "xtine" wrote in message ... This is not true of global templates, however. These are also (and more accurately) called add-ins. Anadd-inis loaded into Word and is not related to any particular document. Theadd-incan provide macros, toolbars, and custom keystrokes that will be available for any and all documents you edit. When you send a document, the stuff from theadd-in does not go along with it. -- Peter Aitken Author, MS Word for Medical and Technical Writerswww.tech-word.com Would it make sense to create an add-in that sets up the styles in a template(or would it be the document?) - defining the styles, keystrokes, the list-styles and the show/hide or should I simply set them up in each template? My thinking is that if I write code to create the styles then whenever a new template is required there would be nothing to do with regard to creating the styles. Christine |
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#9
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Sharing documents with custom styles with other firms?
"Peter A" wrote in message
om... In article 7c67f886-0646-4d85-a009-81eb3aef1558 @s33g2000pri.googlegroups.com, says... If I email a document that is based on custom styles to an external firm what will they see? will the styles remain intact? Also, if another firm sends a document to us and they have either the built in styles or their own custom styles what will happen if I have restricted the built-in styles to be hidden? Christine Styles in a document will remain unchanged as long as the document was not created based on the Normal.dot template. THis is true even if the recipient has a template of the same name that you used to create the document. If the document is based on Normal.dot, you may see changes if either you or the recipient has modified the styles in Normal.dot (which is why you should never do so). Assuming that the "Automatically update document styles" option in the Templates and Add-Ins dialog box is cleared, not even the Normal template will affect the document styles. See http://www.shaunakelly.com/word/atta...ate/index.html and http://www.shaunakelly.com/word/temp...ons/index.html. -- Stefan Blom Microsoft Word MVP -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
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