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#1
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Make track changes permanent
I have a word document that I used to track changes. Insertions are
underlined and deletions are strikethough, and that's it. I have to send this document to other people that want it as a Word document. However, the document HAS to be shown as I have saved it not as their tools/options/track settings toggles are set. Is there a way to do this - freeze the document settings? OR, I'd like to change all the track changes underlines/strikethrough to regular word format underline/strikethough. The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. Thanks for any help you may be able to provide, Thanks, George |
#2
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Make track changes permanent
Hi ?B?R2Vvcmdl?=,
I think you'd need to use a macro to change the tracked changes markings to "real" formatting. However, the macro interface for tracked changes is quite "iffy"; and the longer the document the "iffier" (more unreliable) it is. Here's a bit of sample code you can try. It's designed to pick up all the different kinds of revisions. Just put an apostrophe in front of the lines you don't want to execute. Sub FormatRevisions() Dim doc As Word.Document Dim rev As Word.Revision Set doc = ActiveDocument doc.TrackRevisions = False For Each rev In doc.Revisions Select Case rev.Type Case wdRevisionDelete rev.Range.Font.StrikeThrough = True rev.Reject Case wdRevisionInsert rev.Range.Underline = wdUnderlineSingle rev.Accept Case wdRevisionFormat MsgBox "revision format" rev.Accept Case wdRevisionStyle MsgBox "revision style" rev.Accept Case wdRevisionStyleDefinition MsgBox "revision style def" rev.Accept Case wdRevisionSectionProperty MsgBox "revision section prop" rev.Accept Case wdRevisionReplace MsgBox "revision replace" rev.Accept Case wdRevisionTableProperty MsgBox "revision table property" rev.Accept Case wdRevisionReconcile MsgBox "revision reconcile" rev.Accept Case wdRevisionProperty MsgBox "revision property" rev.Accept Case wdRevisionParagraphProperty MsgBox "revision para property" rev.Accept Case wdRevisionParagraphNumber MsgBox "revision para number" rev.Accept Case wdRevisionDisplayField MsgBox "revision display field" rev.Accept Case wdRevisionConflict MsgBox "revision conflict" rev.Accept Case wdNoRevision MsgBox "no revision" rev.Accept Case Else MsgBox "unknown type" doc.Comments.Add rev.Range, "unknown type" End Select Next End Sub I have a word document that I used to track changes. Insertions are underlined and deletions are strikethough, and that's it. I have to send this document to other people that want it as a Word document. However, the document HAS to be shown as I have saved it not as their tools/options/track settings toggles are set. Is there a way to do this - freeze the document settings? OR, I'd like to change all the track changes underlines/strikethrough to regular word format underline/strikethough. The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Make track changes permanent
Thanks for your response. The document I have is 78 pages, which I would
guess is long. I don't have any experience with word macros, but I'll see what I can do. Thanks, George "George" wrote: I have a word document that I used to track changes. Insertions are underlined and deletions are strikethough, and that's it. I have to send this document to other people that want it as a Word document. However, the document HAS to be shown as I have saved it not as their tools/options/track settings toggles are set. Is there a way to do this - freeze the document settings? OR, I'd like to change all the track changes underlines/strikethrough to regular word format underline/strikethough. The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. Thanks for any help you may be able to provide, Thanks, George |
#4
Posted to microsoft.public.word.docmanagement
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Make track changes permanent
If the public only needs to see the changes, and does not need to edit them,
perhaps you can print the doc to PDF (showing markup) and distribute that version? PrimoPDF is a conversion tool recommended by some users on this group. snip The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
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Make track changes permanent
Thanks for the reply.
We give them the PDF, but they also want the Word file. But you can't believe the problems I have when they get it and they open it up instead of the PDF and start reviewing it. I guess they think it's "better" than the PDF or they don't understand the PDF or they are not familiar with it. Who knows. In any event, I think my problem would be solved if I could at least have the document open up with my "track changes" settings, rather than the readers. Doesn't that make sense? George "Daiya Mitchell" wrote: If the public only needs to see the changes, and does not need to edit them, perhaps you can print the doc to PDF (showing markup) and distribute that version? PrimoPDF is a conversion tool recommended by some users on this group. snip The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
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Make track changes permanent
Well, never mind that idea, then.
Having the doc open with your track changes settings and making track changes permanent are two different issues. I suspect that if the people you send the doc to knew what track changes was and how to use it, then whether it came up in your settings or theirs would not matter. You might see if sending them this link helps: http://shaunakelly.com/word/trackcha...ngesWorks.html Cindy sent a macro for the second issue, which would convert track changes to hardcoded text formatting. Experiment ON A COPY of the doc. If it gets iffy with long documents, you might break it into shorter documents, run the macro, recombine the document. If necessary, see: What do I do with macros sent to me by other newsgroup readers to help me out? I don't know how to install them and put them to use http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm On 10/26/06 6:10 PM, "George" wrote: Thanks for the reply. We give them the PDF, but they also want the Word file. But you can't believe the problems I have when they get it and they open it up instead of the PDF and start reviewing it. I guess they think it's "better" than the PDF or they don't understand the PDF or they are not familiar with it. Who knows. In any event, I think my problem would be solved if I could at least have the document open up with my "track changes" settings, rather than the readers. Doesn't that make sense? George "Daiya Mitchell" wrote: If the public only needs to see the changes, and does not need to edit them, perhaps you can print the doc to PDF (showing markup) and distribute that version? PrimoPDF is a conversion tool recommended by some users on this group. snip The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. |
#7
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Make track changes permanent
On Monday, October 23, 2006 4:53:02 PM UTC-7, George wrote:
I have a word document that I used to track changes. Insertions are underlined and deletions are strikethough, and that's it. I have to send this document to other people that want it as a Word document. However, the document HAS to be shown as I have saved it not as their tools/options/track settings toggles are set. Is there a way to do this - freeze the document settings? OR, I'd like to change all the track changes underlines/strikethrough to regular word format underline/strikethough. The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. Thanks for any help you may be able to provide, Thanks, George Cindy, Your macro works great. Do you have a macro that 'accepts the hardline edits' and renders clean text? For example, consider the following progression of edits where text in these brackets { } is strike-through and text in these brackets [ ] is underline: (1) The original version, "This is the original description of our trip to the Grand Canyon." (2) Using tracked changes, this becomes, "This is the {original} [revised] description of our trip to {the Grand Canyon} [Alaska]." (3) Running your macro on item (2) removes the tracked changes but leaves the mark-up in what I will call hardline. (4) Do you have a macro to run on the item (3) version that deletes the strike-through text, but keeps the underline text as just text with no underline? Wade |
#8
Posted to microsoft.public.word.docmanagement
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Make track changes permanent
On Jul 12, 5:42*pm, wrote:
On Monday, October 23, 2006 4:53:02 PM UTC-7, George wrote: I have a word document that I used to track changes. *Insertions are underlined and deletions are strikethough, and that's it. *I have to send this document to other people that want it as a Word document. *However, the document HAS to be shown as I have saved it not as their tools/options/track settings toggles are set. *Is there a way to do this - freeze the document settings? OR, I'd like to change all the track changes underlines/strikethrough to regular word format underline/strikethough. The documents are used for writing regulations where undline/strikethrough needs to be shown so that the public can see the changs. *Unfortunately, when sent to other people that must process the document, the intended format as set in the tools/options/track changes isn't the same in their Word, as was saved in my Word. Thanks for any help you may be able to provide, Thanks, George Cindy, Your macro works great. Do you have a macro that 'accepts the hardline edits' and renders clean text? *For example, consider the following progression of edits where text in these brackets { } is strike-through and text in these brackets [ ] is underline: *(1) The original version, "This is the original description of our trip to the Grand Canyon." (2) Using tracked changes, this becomes, "This is the {original} [revised] description of our trip to {the Grand Canyon} [Alaska]." *(3) Running your macro on item (2) removes the tracked changes but leaves the mark-up in what I will call hardline. *(4) Do you have a macro to run on the item (3) version that deletes the strike-through text, but keeps the underline text as just text with no underline? Isn't that just "Accept All Changes in Document"? |
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