Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Using Office 2007 and once again running into an issue marking text to be
included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Hi BK,
Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Thanks for the work around. Does it seem strange to anyone else that
marking text for a TOC ends up deleting it from the document??? "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
When you insert a field it deletes the selection; it is equivalent to typing
over the selection. If you want to use the Field dialog box, make sure not to select any text first. On the other hand, in order to create TC fields from the selected text, use the Mark Table of Contents Entry dialog box, which you can display by pressing Alt+Shift+O. -- Stefan Blom Microsoft Word MVP "BK" wrote in message ... Thanks for the work around. Does it seem strange to anyone else that marking text for a TOC ends up deleting it from the document??? "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
I'm not sure why you are suggesting to use an index instead of a table of
contents? They have different purposes. -- Stefan Blom Microsoft Word MVP "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Yes they do have different purposes but the results can look the same. BK is
trying to mark random text in a document to show in the TOC. Using the Index feature gives BK more flexibility - he doesn't have to use a Style to get it to show up. -- Angel Bivins Word Angel Document Design http://www.wordangel.com "Stefan Blom" wrote: I'm not sure why you are suggesting to use an index instead of a table of contents? They have different purposes. -- Stefan Blom Microsoft Word MVP "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Thank you so much for the keyboard shortcut. It works perfectly!!
"Stefan Blom" wrote in message ... When you insert a field it deletes the selection; it is equivalent to typing over the selection. If you want to use the Field dialog box, make sure not to select any text first. On the other hand, in order to create TC fields from the selected text, use the Mark Table of Contents Entry dialog box, which you can display by pressing Alt+Shift+O. -- Stefan Blom Microsoft Word MVP "BK" wrote in message ... Thanks for the work around. Does it seem strange to anyone else that marking text for a TOC ends up deleting it from the document??? "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#8
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
But it will be in alphabetical order instead of its order in the document.
The purposes of a TOC and an index are quite different. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "WordAngel" (donotspam) wrote in message ... Yes they do have different purposes but the results can look the same. BK is trying to mark random text in a document to show in the TOC. Using the Index feature gives BK more flexibility - he doesn't have to use a Style to get it to show up. -- Angel Bivins Word Angel Document Design http://www.wordangel.com "Stefan Blom" wrote: I'm not sure why you are suggesting to use an index instead of a table of contents? They have different purposes. -- Stefan Blom Microsoft Word MVP "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#9
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
You are welcome.
-- Stefan Blom Microsoft Word MVP "BK" wrote in message ... Thank you so much for the keyboard shortcut. It works perfectly!! "Stefan Blom" wrote in message ... When you insert a field it deletes the selection; it is equivalent to typing over the selection. If you want to use the Field dialog box, make sure not to select any text first. On the other hand, in order to create TC fields from the selected text, use the Mark Table of Contents Entry dialog box, which you can display by pressing Alt+Shift+O. -- Stefan Blom Microsoft Word MVP "BK" wrote in message ... Thanks for the work around. Does it seem strange to anyone else that marking text for a TOC ends up deleting it from the document??? "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#10
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
I noticed that same thing about the index results. They are alphabetical in
an index instead of page order in the TOC. I"m sure I could have selected the index and sorted it on page number instead, but I've got things working now. Actually, another response to my original post has solved my problem. I can select the text I want to have in the table of contents (which is not always a heading) and use the ALT + SHIFT + O combination to bring up the dialog box. Thanks to everyone for their input. "Suzanne S. Barnhill" wrote in message ... But it will be in alphabetical order instead of its order in the document. The purposes of a TOC and an index are quite different. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "WordAngel" (donotspam) wrote in message ... Yes they do have different purposes but the results can look the same. BK is trying to mark random text in a document to show in the TOC. Using the Index feature gives BK more flexibility - he doesn't have to use a Style to get it to show up. -- Angel Bivins Word Angel Document Design http://www.wordangel.com "Stefan Blom" wrote: I'm not sure why you are suggesting to use an index instead of a table of contents? They have different purposes. -- Stefan Blom Microsoft Word MVP "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
#11
Posted to microsoft.public.word.newusers
|
|||
|
|||
Word 2007 TOC
Mine and Suzanne's remarks in this "sub-thread" were for WordAngel, who
seems to have missed that an index is alphabetical while a TOC is in page order. You can certainly rearrange entries, but your "custom sort" will be lost the next time you update the TOC or index. -- Stefan Blom Microsoft Word MVP "BK" wrote in message ... I noticed that same thing about the index results. They are alphabetical in an index instead of page order in the TOC. I"m sure I could have selected the index and sorted it on page number instead, but I've got things working now. Actually, another response to my original post has solved my problem. I can select the text I want to have in the table of contents (which is not always a heading) and use the ALT + SHIFT + O combination to bring up the dialog box. Thanks to everyone for their input. "Suzanne S. Barnhill" wrote in message ... But it will be in alphabetical order instead of its order in the document. The purposes of a TOC and an index are quite different. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "WordAngel" (donotspam) wrote in message ... Yes they do have different purposes but the results can look the same. BK is trying to mark random text in a document to show in the TOC. Using the Index feature gives BK more flexibility - he doesn't have to use a Style to get it to show up. -- Angel Bivins Word Angel Document Design http://www.wordangel.com "Stefan Blom" wrote: I'm not sure why you are suggesting to use an index instead of a table of contents? They have different purposes. -- Stefan Blom Microsoft Word MVP "WordAngel" wrote in message ... Hi BK, Instead of using the quick parts tool, I recommend you use the Index tool and then insert and Index instead of a TOC. We'll call this modified TOC and IndexTOC okay? 1. Highlight the text you want to appear in your IndexTOC. 2. On the ribbon choose the References Tab. 3. Eyeball three boxes to the right till you see the Index box. 4. From the Index box click on Mark Entry. 5. Now in the popup you can add what ever text you want to appear in your IndexTOC and it won't replace your selection with what you are adding. 6. When you're done adding all your entries, you just get yourself to a place in the document where you want the IndexTOC to appear and click on the Insert Index button. 7. When the Insert Index dialog box pops up you'll see many options. Change the columns to 1 and click on right align page numbers. That should get your your speed modified version of a TOC! -- Angel Bivins Word Angel Document Design http://www.wordangel.com "BK" wrote: Using Office 2007 and once again running into an issue marking text to be included in a Table of Contents. I want to manually mark pieces of text within my document to be included in the table of contents. These pieces of text are not titles or specific heading, so I want to manually mark them instead of creating my TOC from styles. Here are my steps: Select the text Click Insert \ TExt \ Quick Parts \ Field \ TC In the Text entry box I type what I want to actually appear in the Table of Contents Then I click OK When I click OK to enter the field marker, it replaces the selected text. How can I select the text to mark for inclusion in the Table of Contents without having the field marker replace that selected text? |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
format field percentage merge Word 2007 from excel 2007 | Mailmerge | |||
Word 2007 Linked OLE Object to Excel 2007 file performance problem | Microsoft Word Help | |||
Adding Powerpoint 2007 slide as landscape into Word 2007 portrait | Page Layout | |||
Unable to download templates using Word 2007 (MS Office 2007 Stand | Microsoft Word Help | |||
multi-page visio 2007 in word 2007 with automatic figure caption | Microsoft Word Help |