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#1
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See old .doc files when saving as .docx
We have just swapped from Word 2003 to Word 2007 and are now starting to save
files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#2
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
The short answer is no. There are a couple of things that you can do. Why
not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#3
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
Thanks Graham but that dosn't help. Why would you save in different folders?
you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#4
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
Open all the .doc files and re-save them with the same filename but in .docx
format? Yes, I know it's probably not practical, but I can't think of any other way around the problem. Maybe you could find a high school or university student who wants to make a bit of extra cash for the summer. Or maybe some clever person could write a little batch process to do it. Of course, the ultimate solution is to stop trying to build intelligence into your filenames and use a real document management system, but again it's probably not practical. I guess it all depends on how important QA is... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "OrderedChaos" wrote: Thanks Graham but that dosn't help. Why would you save in different folders? you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#5
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
Thanks for the response but you have got to be joking! For a few hundred
projects with a few thousand files! Great! And yes I would love to have another system to manage our documents! Just another expense that make the whole process another layer more difficult that staff dont use. What happened to the good old "KISS" Keep It Simple Stupid! "Gordon Bentley-Mix on news.microsoft.com" wrote: Open all the .doc files and re-save them with the same filename but in .docx format? Yes, I know it's probably not practical, but I can't think of any other way around the problem. Maybe you could find a high school or university student who wants to make a bit of extra cash for the summer. Or maybe some clever person could write a little batch process to do it. Of course, the ultimate solution is to stop trying to build intelligence into your filenames and use a real document management system, but again it's probably not practical. I guess it all depends on how important QA is... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "OrderedChaos" wrote: Thanks Graham but that dosn't help. Why would you save in different folders? you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#6
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
The add-in http://www.gmayor.com/Works_Batch_Converter.htm with a simple
modification can be used to convert doc files to docx files (*provided they don't have password protection*). Change the line Const FileType = "*.wps" in the macro Sub ConvertWPSTODOCX() to Const FileType = "*.doc" The dialogs will still refer to Works, but the macro will when so modified convert doc to docx. A simple solution to your numbering issue would be to setup a macro in your document template(s) to prompt for the project when the document is created and provide the next number automatically. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: Thanks for the response but you have got to be joking! For a few hundred projects with a few thousand files! Great! And yes I would love to have another system to manage our documents! Just another expense that make the whole process another layer more difficult that staff dont use. What happened to the good old "KISS" Keep It Simple Stupid! "Gordon Bentley-Mix on news.microsoft.com" wrote: Open all the .doc files and re-save them with the same filename but in .docx format? Yes, I know it's probably not practical, but I can't think of any other way around the problem. Maybe you could find a high school or university student who wants to make a bit of extra cash for the summer. Or maybe some clever person could write a little batch process to do it. Of course, the ultimate solution is to stop trying to build intelligence into your filenames and use a real document management system, but again it's probably not practical. I guess it all depends on how important QA is... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "OrderedChaos" wrote: Thanks Graham but that dosn't help. Why would you save in different folders? you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#7
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
Hey don't shoot the messenger! I *said* it probably wasn't practical. ;-)
Besides, it looks like Graham's solution pretty much does this anyway - just with automation instead of a warm body clicking the buttons. I don't see what other choices you have since Word isn't going to a way to see all of the filenames natively. BTW, it's been my experience - and I have a lot of it - that a properly implemented document management system actually removes layers from the process and makes it easier - especially compared to the process that you're using now. And staff *will* use it if they don't have a choice. (And after they get over the initial resistance, they'll wonder how they ever got along without it.) The only barrier is cost, and even that falls if you measure it against things like the cost of lost productivity, the cost of non-compliance, etc. Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. "OrderedChaos" wrote in message ... Thanks for the response but you have got to be joking! For a few hundred projects with a few thousand files! Great! And yes I would love to have another system to manage our documents! Just another expense that make the whole process another layer more difficult that staff dont use. What happened to the good old "KISS" Keep It Simple Stupid! "Gordon Bentley-Mix on news.microsoft.com" wrote: Open all the .doc files and re-save them with the same filename but in .docx format? Yes, I know it's probably not practical, but I can't think of any other way around the problem. Maybe you could find a high school or university student who wants to make a bit of extra cash for the summer. Or maybe some clever person could write a little batch process to do it. Of course, the ultimate solution is to stop trying to build intelligence into your filenames and use a real document management system, but again it's probably not practical. I guess it all depends on how important QA is... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "OrderedChaos" wrote: Thanks Graham but that dosn't help. Why would you save in different folders? you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
#8
Posted to microsoft.public.word.docmanagement
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See old .doc files when saving as .docx
Although Graham has provided a solution, note that there won't really be any
duplication of filenames, as the difference in file extension will ensure that (provided file extensions are displayed) there will be a distinction. Certainly there will be no confusion as far as Word and Windows are concerned; I won't say that you and your employees might not be confused. If the Modified date is also displayed, however, files can be sorted in date order, and the sequence would be clear. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "OrderedChaos" wrote in message ... Thanks for the response but you have got to be joking! For a few hundred projects with a few thousand files! Great! And yes I would love to have another system to manage our documents! Just another expense that make the whole process another layer more difficult that staff dont use. What happened to the good old "KISS" Keep It Simple Stupid! "Gordon Bentley-Mix on news.microsoft.com" wrote: Open all the .doc files and re-save them with the same filename but in .docx format? Yes, I know it's probably not practical, but I can't think of any other way around the problem. Maybe you could find a high school or university student who wants to make a bit of extra cash for the summer. Or maybe some clever person could write a little batch process to do it. Of course, the ultimate solution is to stop trying to build intelligence into your filenames and use a real document management system, but again it's probably not practical. I guess it all depends on how important QA is... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "OrderedChaos" wrote: Thanks Graham but that dosn't help. Why would you save in different folders? you still can not see the old files or which number you are up to. The example given was a simplified one. Our company file naming is our project number followed by and letters denoting if it is a letter, report, fax etc and then the next number in sequence. ie 100589_LET_002.doc (that is the 2nd letter for this project), 100589_RPT_004.doc (would be the fourth report for that project). If we now convert to saving as a .docx when staff go to save the next letter for this project they do not see ANY! other files so they would start saving at 100589_LET_001.docx instead of 100589_LET_003.docx. The only way to check is to first open with the folder then select all files from the drop down, have a look and then cancel and save. Or alternatively have a windows explorer window open on the folder - which all takes time and WONT BE DONE. This then causes serious issues with our Quality Assurance with duplicated file names. "Graham Mayor" wrote: The short answer is no. There are a couple of things that you can do. Why not save your doc and docx files in different folders. If you are numbering documents in the manner described rather than providing more meaningful filenames, you could automatically number the new documents based on your letter template. The process would be similar to that shown at http://www.gmayor.com/save_numbered_versions.htm. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org OrderedChaos wrote: We have just swapped from Word 2003 to Word 2007 and are now starting to save files with the .docx extension. Is there a way to set the default to see all the files when going to save a file? e.g. we have file letter1 to letter5 as .doc's in the folder already but now we save as .docx we can no longer see these letters so there is the potential to save another letter1.docx and not as letter6.docx. Thanks |
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