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#1
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Restart numbering automatically
I have a document with test steps that is over 600 pages. It has to be
exported out of DOORs and into Word 2003 for the customer once all the testing is done. I need a way for the step numbers (style: stepnum) to restart numbering after each heading. |
#2
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Restart numbering automatically
See http://www.shaunakelly.com/word/numb...Numbering.html.
Higher-level headings need not be numbered to be able to restart numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" Kris wrote in message ... I have a document with test steps that is over 600 pages. It has to be exported out of DOORs and into Word 2003 for the customer once all the testing is done. I need a way for the step numbers (style: stepnum) to restart numbering after each heading. |
#3
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Restart numbering automatically
I believe I need to clarify more. In the test documentation (and there are
many test documents) the standard heading numbers are used. Beneath those there are step numbers for the test steps themselves. The documents are imported into DOORS for testing and further changes with the paragraph styles intact but imbedded. When the testing is finished the test documents are then exported back out into WORD 2003 for the customer. However the test steps start at number 1 and end at 32,768 (or whatever it changes to) at the bottom regardless of the fact that there are some 50 separate tests in the test document. I can manually right click to restart the numbering under each heading for 600 pages of tests, but I would like to find a way for this to be accomplished automatically. I tried making a macro, but it is just on my computer and I may not be the person that exports the DOORS tests. In fact it is more likely to be a testing engineer that exports the document. So I would like to find a way to imbed the renumbering automatically in the template. Thank you for your help. "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/numb...Numbering.html. Higher-level headings need not be numbered to be able to restart numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" Kris wrote in message ... I have a document with test steps that is over 600 pages. It has to be exported out of DOORs and into Word 2003 for the customer once all the testing is done. I need a way for the step numbers (style: stepnum) to restart numbering after each heading. |
#4
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Restart numbering automatically
Did you look at the article I referenced? You need to create an
outline-numbered list, with your headings (unnumbered) as Level 1 and your numbered lists as Level 2, set to restart after Level 1. If you experience problems with the list numbering after importing back, Ctrl+A, Ctrl+Q should set it right. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... I believe I need to clarify more. In the test documentation (and there are many test documents) the standard heading numbers are used. Beneath those there are step numbers for the test steps themselves. The documents are imported into DOORS for testing and further changes with the paragraph styles intact but imbedded. When the testing is finished the test documents are then exported back out into WORD 2003 for the customer. However the test steps start at number 1 and end at 32,768 (or whatever it changes to) at the bottom regardless of the fact that there are some 50 separate tests in the test document. I can manually right click to restart the numbering under each heading for 600 pages of tests, but I would like to find a way for this to be accomplished automatically. I tried making a macro, but it is just on my computer and I may not be the person that exports the DOORS tests. In fact it is more likely to be a testing engineer that exports the document. So I would like to find a way to imbed the renumbering automatically in the template. Thank you for your help. "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/numb...Numbering.html. Higher-level headings need not be numbered to be able to restart numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" Kris wrote in message ... I have a document with test steps that is over 600 pages. It has to be exported out of DOORs and into Word 2003 for the customer once all the testing is done. I need a way for the step numbers (style: stepnum) to restart numbering after each heading. |
#5
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Restart numbering automatically
Sorry it took so long for me to answer. We are having some storms here.
Yes I looked at the article you referenced. However DOORS imports headings as full headings no matter how much I modify them. I can make the headings look good in Word but only the final copy will be in Word. All the testing is with the document and test steps in DOORS. We are using a costumized paragraph style call Stepnum for the actual test steps. The paragraph style is imbedded in the information when the document is imported to DOORS so that, at the end of testing, when the document is exported again to a Word template the style is still there. On the original Word document the step numbers restart after each heading, by manually restarting them, but this information is not imported into DOORS with the paragraph style. |
#6
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Restart numbering automatically
You would not have to manually restart your step numbering if you would make
it part of an outline-numbered list with the heading as Level 1. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... Sorry it took so long for me to answer. We are having some storms here. Yes I looked at the article you referenced. However DOORS imports headings as full headings no matter how much I modify them. I can make the headings look good in Word but only the final copy will be in Word. All the testing is with the document and test steps in DOORS. We are using a costumized paragraph style call Stepnum for the actual test steps. The paragraph style is imbedded in the information when the document is imported to DOORS so that, at the end of testing, when the document is exported again to a Word template the style is still there. On the original Word document the step numbers restart after each heading, by manually restarting them, but this information is not imported into DOORS with the paragraph style. |
#7
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Restart numbering automatically
I thank you for the time you have taken responding to me, but I believe that
I'm not accurately communicating the problem. I'm not sure that I can accurately communicate the problem without showing it. The headings style in all documentation are specified by company policy. Headings 1-X are a standard Word font and that is the headings that must be used. Most of the documentation I've seen uses at least to heading 5. A few actually use all the way to 8 or 9. If I make the step numbers an outline number listing below the headings it both changes the way the heading looks and numbers the step numbers in a style that is not a paragraph style and thus the information does not import into DOORS. When exported back out into Word since there is no paragraph style information imbedded it simply defaults to normal font and has no numbers although the headings revert to their original heading style. DOORS recognizes paragraph styles as object text and imbeds the style information (you don't see the style in DOORS) and uses a default font as object text. DOORS also recognizes a heading style and imports that as a heading and not as object text. The test steps need to be in object text to correctly display in the testing GUI. "Suzanne S. Barnhill" wrote: You would not have to manually restart your step numbering if you would make it part of an outline-numbered list with the heading as Level 1. -- |
#8
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Restart numbering automatically
There is no requirement that outline-numbered paragraphs be heading styles.
You can have a mixture of headings and body text. The only requirement is that you link a given list level (you can have up to 9) with a specific paragraph style. You can restart numbering at any point. If you make your step numbering the lowest level, lists of steps will restart numbering after *any* higher-level style in the outline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... I thank you for the time you have taken responding to me, but I believe that I'm not accurately communicating the problem. I'm not sure that I can accurately communicate the problem without showing it. The headings style in all documentation are specified by company policy. Headings 1-X are a standard Word font and that is the headings that must be used. Most of the documentation I've seen uses at least to heading 5. A few actually use all the way to 8 or 9. If I make the step numbers an outline number listing below the headings it both changes the way the heading looks and numbers the step numbers in a style that is not a paragraph style and thus the information does not import into DOORS. When exported back out into Word since there is no paragraph style information imbedded it simply defaults to normal font and has no numbers although the headings revert to their original heading style. DOORS recognizes paragraph styles as object text and imbeds the style information (you don't see the style in DOORS) and uses a default font as object text. DOORS also recognizes a heading style and imports that as a heading and not as object text. The test steps need to be in object text to correctly display in the testing GUI. "Suzanne S. Barnhill" wrote: You would not have to manually restart your step numbering if you would make it part of an outline-numbered list with the heading as Level 1. -- |
#9
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Restart numbering automatically
List levels and list numbers information does not import into DOORS and thus
the information is not there when it comes time to export to Word and defaults back to the original style. Only the paragraph style itself imports into DOORS. All paragraph styles are the same inside DOORS except for headings styles. They all look the same and the numbers are not there except headings styles(which import as a heading and not object text). Object ID numbers are how the step numbers are identified in DOORS. For now the engineers have been informed that if they need customer hard copy documents they will have to tell one of the writers and give them enough time to renumber the documents manually. We are still experimenting with macros and possibly 3 seperate paragraph styles for the main body text (test steps in this case). My attempts to import and export any outline styles, or list styles only come back as the paragraph style and no numbers at all. "Suzanne S. Barnhill" wrote: There is no requirement that outline-numbered paragraphs be heading styles. You can have a mixture of headings and body text. The only requirement is that you link a given list level (you can have up to 9) with a specific paragraph style. You can restart numbering at any point. If you make your step numbering the lowest level, lists of steps will restart numbering after *any* higher-level style in the outline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... I thank you for the time you have taken responding to me, but I believe that I'm not accurately communicating the problem. I'm not sure that I can accurately communicate the problem without showing it. The headings style in all documentation are specified by company policy. Headings 1-X are a standard Word font and that is the headings that must be used. Most of the documentation I've seen uses at least to heading 5. A few actually use all the way to 8 or 9. If I make the step numbers an outline number listing below the headings it both changes the way the heading looks and numbers the step numbers in a style that is not a paragraph style and thus the information does not import into DOORS. When exported back out into Word since there is no paragraph style information imbedded it simply defaults to normal font and has no numbers although the headings revert to their original heading style. DOORS recognizes paragraph styles as object text and imbeds the style information (you don't see the style in DOORS) and uses a default font as object text. DOORS also recognizes a heading style and imports that as a heading and not as object text. The test steps need to be in object text to correctly display in the testing GUI. "Suzanne S. Barnhill" wrote: You would not have to manually restart your step numbering if you would make it part of an outline-numbered list with the heading as Level 1. -- |
#10
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Restart numbering automatically
If the paragraph style includes the numbering, and that numbering has been
applied as part of an outline-numbered list, linked to the associated styles, then when you get the document back from DOORS, provided the correct styles are still applied to the paragraphs, then a Ctrl+A, Ctrl+Q should suffice to restore the correct numbering. Please understand that I am not referring to a "list style." What you want for these paragraphs are paragraph styles that have been linked to an outline numbering scheme (you can name the list template); that numbering then becomes part of the paragraph style. I refer you again to http://www.shaunakelly.com/word/numb...Numbering.html for instructions on linking your paragraph styles to the numbering levels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... List levels and list numbers information does not import into DOORS and thus the information is not there when it comes time to export to Word and defaults back to the original style. Only the paragraph style itself imports into DOORS. All paragraph styles are the same inside DOORS except for headings styles. They all look the same and the numbers are not there except headings styles(which import as a heading and not object text). Object ID numbers are how the step numbers are identified in DOORS. For now the engineers have been informed that if they need customer hard copy documents they will have to tell one of the writers and give them enough time to renumber the documents manually. We are still experimenting with macros and possibly 3 seperate paragraph styles for the main body text (test steps in this case). My attempts to import and export any outline styles, or list styles only come back as the paragraph style and no numbers at all. "Suzanne S. Barnhill" wrote: There is no requirement that outline-numbered paragraphs be heading styles. You can have a mixture of headings and body text. The only requirement is that you link a given list level (you can have up to 9) with a specific paragraph style. You can restart numbering at any point. If you make your step numbering the lowest level, lists of steps will restart numbering after *any* higher-level style in the outline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kris Jay" wrote in message ... I thank you for the time you have taken responding to me, but I believe that I'm not accurately communicating the problem. I'm not sure that I can accurately communicate the problem without showing it. The headings style in all documentation are specified by company policy. Headings 1-X are a standard Word font and that is the headings that must be used. Most of the documentation I've seen uses at least to heading 5. A few actually use all the way to 8 or 9. If I make the step numbers an outline number listing below the headings it both changes the way the heading looks and numbers the step numbers in a style that is not a paragraph style and thus the information does not import into DOORS. When exported back out into Word since there is no paragraph style information imbedded it simply defaults to normal font and has no numbers although the headings revert to their original heading style. DOORS recognizes paragraph styles as object text and imbeds the style information (you don't see the style in DOORS) and uses a default font as object text. DOORS also recognizes a heading style and imports that as a heading and not as object text. The test steps need to be in object text to correctly display in the testing GUI. "Suzanne S. Barnhill" wrote: You would not have to manually restart your step numbering if you would make it part of an outline-numbered list with the heading as Level 1. -- |
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