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#1
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My zip code format is lost when merging from Excel to Word...
I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS!
How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#2
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The use of zip codes formatting switches is explained in detail in my web
page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#3
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"Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#4
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
I have read the entire steam, carefully read your linked page, and also
checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#5
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
The "\# 00000" is a formatting switch. In the example, you must substitute
for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#6
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
Dear Suzanne & Graham,
Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#7
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
Did you toggle the field to show {Mergefield Zip} rather than Zip before
adding the switch? Did you update the field after adding the switch? As for DDE - see the Excel data section of http://www.gmayor.com/mail_merge_lab...th_word_xp.htm DDE, when it works, will bring in the formatting from Excel - but it isn't very reliable. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cate wrote: Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#8
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
There are two ways to force Word to use the number formatting you have
applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#9
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
The quotes should not cause a problem!
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: There are two ways to force Word to use the number formatting you have applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#10
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
Suzanne! Removing those quotation marks seems to have done the trick with
the 5-digit zip codes!! Hurray, we're half-way there. I've tried several variations on the 9-digit portion of the coding, but get only five zeros to show. I can remove the 4-digit extensions, but would much rather be able to solve this once and for all. I really appreciate all your and Graham's help, as I'm sure others will, too. -- Cate "Suzanne S. Barnhill" wrote: There are two ways to force Word to use the number formatting you have applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#11
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My zip code format is lost when merging from Excel to Word...
If you have a mixture of 5-digit and 9-digit ZIPs, then you'd be better off
using DDE to connect. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Suzanne! Removing those quotation marks seems to have done the trick with the 5-digit zip codes!! Hurray, we're half-way there. I've tried several variations on the 9-digit portion of the coding, but get only five zeros to show. I can remove the 4-digit extensions, but would much rather be able to solve this once and for all. I really appreciate all your and Graham's help, as I'm sure others will, too. -- Cate "Suzanne S. Barnhill" wrote: There are two ways to force Word to use the number formatting you have applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#12
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My zip code format is lost when merging from Excel to Word...
My web page - http://www.gmayor.com/formatting_word_fields.htm shows how to
obtain 5 and 9 digit zips using switches. remember that you have to use CTRL+F9 for each pair of field boundaries and then update the field. I don't see why removing the quotes should make any difference (though the fields were all tested on Word 2003). However if it works for you then remove them - { IF{ Mergefield Zip } "99999" "{ Mergefield Zip \# 00000'-'0000 }" "{ Mergefield Zip \# 00000 }" } or if you want 9 digits for all { IF{ Mergefield Zip } "99999" "{ Mergefield Zip \# 00000'-'0000 }" "{ Mergefield Zip \# 00000 }-0000" } I have just tested this again and it works either with or without the quotes. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cate wrote: Suzanne! Removing those quotation marks seems to have done the trick with the 5-digit zip codes!! Hurray, we're half-way there. I've tried several variations on the 9-digit portion of the coding, but get only five zeros to show. I can remove the 4-digit extensions, but would much rather be able to solve this once and for all. I really appreciate all your and Graham's help, as I'm sure others will, too. There are two ways to force Word to use the number formatting you have applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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#13
Posted to microsoft.public.word.docmanagement
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My zip code format is lost when merging from Excel to Word...
The DDE method worked well. I had trouble merging zip codes w/ 9 digits and a
hyphen, but this solved the problem. "Suzanne S. Barnhill" wrote: There are two ways to force Word to use the number formatting you have applied in Excel. One is to use a formatting switch as described by Graham. The other is to connect to Excel using DDE (the old method) instead of OLEDB (the method introduced in Word 2002, which preserves Unicode characters but not number formatting). To do the latter, you'll need to check the box for "Confirm conversion at Open" on the General tab of Tools | Options. After doing that, reattach the data source to your mail merge main document. When you do, you'll get a dialog asking you to choose the connection method, and you can choose DDE. Also, I notice that Graham's reply suggests "{ Mergefield Zip \# "00000" }." If I have correctly read Word's Help topic "Numeric Picture (\#) field switch," the quotes around the numeric picture are unnecessary and perhaps incorrect (and may be part of the problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... Dear Suzanne & Graham, Yes, I did actually use the heading specific to my Excel datasheet, but for simplicity didn't include it in my last message to this stream. My system seems to be refusing to recognize the switch. Any ideas how to trick it into recognizing it? What is a DDE? -- Cate "Suzanne S. Barnhill" wrote: The "\# 00000" is a formatting switch. In the example, you must substitute for "Zip" whatever is the name of the field in your database that contains the ZIP code. The alternative is to link to the Excel file using DDE. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cate" wrote in message ... I have read the entire steam, carefully read your linked page, and also checked & double checked my typing. I continue to get an error message that the mergefield zip \# (the backslash doesn't show, though) is not found in the header row of my database. Everything stops at that point. -- Cate "Graham Mayor" wrote: The use of zip codes formatting switches is explained in detail in my web page http://www.gmayor.com/formatting_word_fields.htm Essentially Word is expected to provide the formatting and will strip leading zeros from numbers. You can use a number switch or mask to restore that zero. At the place you want the zip code press CTRL+F9. This will give you a pair of field brackets {} Between the brackets type the required field data, presumably {Mergefield Zip} then add the switch i.e. {Mergefield Zip \# "00000"}. With the cursor in the field. Press F9 to update. This should toggle the field display, but if it doesn't ALT+F9 will. If you need one of the more complicated formatting options, see the web page for the content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Merging Zip Code Errors wrote: I am having the same problem as Suzanne. I FOLLOWED THE POSTED DIRECTIONS! How about a detailed example? "Graham Mayor" wrote: Did you update the field after adding the switch? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy F. wrote: yes I have viewed both website suggestions and followed both advice, but it is not showing the "0" "Suzanne S. Barnhill" wrote: Did you look at the recommended Web page? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Judy F." wrote in message ... I am also having the same problem. I have changed the format to specialzip code when I merge, I do not get the initial "0" in my zip code. I change the format to text, and when I merge I only get the "0" without the remaining digits in the zip code. I entered the questioning zip codes with a ' prior to the 0 and when I merge only the "0" without the remaining digits in the zip code show up. Help? "Suzanne S. Barnhill" wrote: If you're using Word 2002 or 2003, see http://homepage.swissonline.ch/cindy...002/MM2002.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneME" wrote in message ... I am merging addresses from Excel to Work and I lose zip code formatting during the merge so that for all zip codes that begin with a zreo, the zero is dropped. I have never had this problem before, how can I fix this? Thanks! |
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