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Spell Check in Word / Outlook 2003
I have a problem with automatic spell-checking turning off in Outlook/Word 2003 (with users that use "check spelling as you type" (set in Word) and users who use "automatically check spelling before sending" (set in Outlook), together with check spelling as you type. The spellcheck options will suddenly stop working/become unchecked. This doesn't seem to happen to users at the same time, nor does it necessarily happen after a reboot, etc - no discernable pattern that we can tell. We have about 50 users (some are on Outlook/Word 2007 and some are on Outlook/Word 2003 - all run off of an Exchange 2003 server). This problem only affects a handful of users and all affected users are on Outlook/Word 2003, although it doesn't affect all Outlook /Word 2003 users). Word is set as the email editor for all users. We will turn automatic spell-check on for them and then a day or two later, it stops working. When we go back and check under Options, it is no longer set (and for those who use both options, both have become unchecked). We have the latest SP installed on all users. We have checked group policies and forced a group policy update on these machines, but that doesn't affect the spellcheck options. We have tried deleting and reinstalling their Outlook profiles in the hopes that it might be a corrupt profile, but nothing has worked so far. (Upgrading these users to Office 2007 is not an option at this time, nor is turning off Word as email editor). As a side note, we are also having an issue with a few users' signatures disappearing (well, they're still there, they just get turned off and are no longer automatically being placed into new messages). This problem has happened mostly to users with the spellcheck problem - but I have no idea if it's related. I am wondering if somehow a corrupted document could be responsible for this as 5 out of the 6 users affected work closely together in the same department and would often have reason to work in the same documents - although the 6th user would have almost no reason to ever share a document with the other 5. Any help would be greatly appreciated! |
#2
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Spell Check in Word / Outlook 2003
Word 2003, more than any other version, has an irritating habit of losing
settings stored in the Word data key in the registry - typically items set in Tools Options. Even more irritating, the settings lost are not always the same for different users. You could delete the data key and it should be OK for a while, but the problem inevitably returns. The only sure-fire cure is to configure the user's normal.dot template to add autorunning macros to fix the errant settings for each document. - see http://www.gmayor.com/installing_macro.htm In this instance you can choose any or all of the following options and set them true or false as required and save them in both an autonew and an autoopen macro With Options .CheckSpellingAsYouType = True .CheckGrammarAsYouType = False .SuggestSpellingCorrections = True .SuggestFromMainDictionaryOnly = False .CheckGrammarWithSpelling = True .ShowReadabilityStatistics = False .IgnoreUppercase = True .IgnoreMixedDigits = True .IgnoreInternetAndFileAddresses = True .AllowCombinedAuxiliaryForms = True .EnableMisusedWordsDictionary = True .AllowCompoundNounProcessing = True .UseGermanSpellingReform = True End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org TDen wrote: I have a problem with automatic spell-checking turning off in Outlook/Word 2003 (with users that use "check spelling as you type" (set in Word) and users who use "automatically check spelling before sending" (set in Outlook), together with check spelling as you type. The spellcheck options will suddenly stop working/become unchecked. This doesn't seem to happen to users at the same time, nor does it necessarily happen after a reboot, etc - no discernable pattern that we can tell. We have about 50 users (some are on Outlook/Word 2007 and some are on Outlook/Word 2003 - all run off of an Exchange 2003 server). This problem only affects a handful of users and all affected users are on Outlook/Word 2003, although it doesn't affect all Outlook /Word 2003 users). Word is set as the email editor for all users. We will turn automatic spell-check on for them and then a day or two later, it stops working. When we go back and check under Options, it is no longer set (and for those who use both options, both have become unchecked). We have the latest SP installed on all users. We have checked group policies and forced a group policy update on these machines, but that doesn't affect the spellcheck options. We have tried deleting and reinstalling their Outlook profiles in the hopes that it might be a corrupt profile, but nothing has worked so far. (Upgrading these users to Office 2007 is not an option at this time, nor is turning off Word as email editor). As a side note, we are also having an issue with a few users' signatures disappearing (well, they're still there, they just get turned off and are no longer automatically being placed into new messages). This problem has happened mostly to users with the spellcheck problem - but I have no idea if it's related. I am wondering if somehow a corrupted document could be responsible for this as 5 out of the 6 users affected work closely together in the same department and would often have reason to work in the same documents - although the 6th user would have almost no reason to ever share a document with the other 5. Any help would be greatly appreciated! |
#3
Posted to microsoft.public.word.docmanagement
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Spell Check in Word / Outlook 2003
Thanks very much for the response - this is certainly the first time anyone
has offered a "sure-fire" solution. I have a question - since we use Word as email editor, does Outlook use normal.dot when composing new emails? what about when replying to an email? (My users probably depend on the "check spelling as you type" feature in Outlook even more so than Word). Also, we use a few templates here, not many, but I believe they're all built off of normal.dot - will storing the macros in normal.dot have any affect in documents created from other templates? I'm going to give your idea a try, although I have to admit I've never written a macro and might need some guidance. Thanks, Trish "Graham Mayor" wrote: Word 2003, more than any other version, has an irritating habit of losing settings stored in the Word data key in the registry - typically items set in Tools Options. Even more irritating, the settings lost are not always the same for different users. You could delete the data key and it should be OK for a while, but the problem inevitably returns. The only sure-fire cure is to configure the user's normal.dot template to add autorunning macros to fix the errant settings for each document. - see http://www.gmayor.com/installing_macro.htm In this instance you can choose any or all of the following options and set them true or false as required and save them in both an autonew and an autoopen macro With Options .CheckSpellingAsYouType = True .CheckGrammarAsYouType = False .SuggestSpellingCorrections = True .SuggestFromMainDictionaryOnly = False .CheckGrammarWithSpelling = True .ShowReadabilityStatistics = False .IgnoreUppercase = True .IgnoreMixedDigits = True .IgnoreInternetAndFileAddresses = True .AllowCombinedAuxiliaryForms = True .EnableMisusedWordsDictionary = True .AllowCompoundNounProcessing = True .UseGermanSpellingReform = True End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org TDen wrote: I have a problem with automatic spell-checking turning off in Outlook/Word 2003 (with users that use "check spelling as you type" (set in Word) and users who use "automatically check spelling before sending" (set in Outlook), together with check spelling as you type. The spellcheck options will suddenly stop working/become unchecked. This doesn't seem to happen to users at the same time, nor does it necessarily happen after a reboot, etc - no discernable pattern that we can tell. We have about 50 users (some are on Outlook/Word 2007 and some are on Outlook/Word 2003 - all run off of an Exchange 2003 server). This problem only affects a handful of users and all affected users are on Outlook/Word 2003, although it doesn't affect all Outlook /Word 2003 users). Word is set as the email editor for all users. We will turn automatic spell-check on for them and then a day or two later, it stops working. When we go back and check under Options, it is no longer set (and for those who use both options, both have become unchecked). We have the latest SP installed on all users. We have checked group policies and forced a group policy update on these machines, but that doesn't affect the spellcheck options. We have tried deleting and reinstalling their Outlook profiles in the hopes that it might be a corrupt profile, but nothing has worked so far. (Upgrading these users to Office 2007 is not an option at this time, nor is turning off Word as email editor). As a side note, we are also having an issue with a few users' signatures disappearing (well, they're still there, they just get turned off and are no longer automatically being placed into new messages). This problem has happened mostly to users with the spellcheck problem - but I have no idea if it's related. I am wondering if somehow a corrupted document could be responsible for this as 5 out of the 6 users affected work closely together in the same department and would often have reason to work in the same documents - although the 6th user would have almost no reason to ever share a document with the other 5. Any help would be greatly appreciated! |
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