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#1
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Document map and hidden text
One of my favorite features in MS Word is the Document Map, as it helps me to
clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob |
#2
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Document map and hidden text
Hi Robert
As far as I know, there is no way for text that is hidden to appear in the Document Map. Bear in mind, too, that whether hidden text is displayed or printed is up to the user, not the creator of the file. I display hidden text all the time. If anyone sends me a document with hidden text, I'll see it. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Robert McN" wrote in message news One of my favorite features in MS Word is the Document Map, as it helps me to clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob |
#3
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Document map and hidden text
Hi Shauna,
Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. But the purpose of the document map is to help me to efficiently navigate documents as I create them. I would like to be able to place a heading that I could see in the document map as a way of helping me organize the materials I've covered while I'm writing my document, but that won't be visible with the printed document is printed. Maybe it isn't possible, but if not I think this is a flaw in the program, because there is no reason why the document map shouldn't be able to show you what you want provided it is a proper heading. If hidden text is an option for a heading in the body of the text, why not in the Document Map? I had hoped there would be some way of "turning on this feature," but I can't find it. If you or any of your colleagues have suggestions for creating a solution, that would be great. In any case, thank you very much for your reply. "Shauna Kelly" wrote: Hi Robert As far as I know, there is no way for text that is hidden to appear in the Document Map. Bear in mind, too, that whether hidden text is displayed or printed is up to the user, not the creator of the file. I display hidden text all the time. If anyone sends me a document with hidden text, I'll see it. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Robert McN" wrote in message news One of my favorite features in MS Word is the Document Map, as it helps me to clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob |
#4
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Document map and hidden text
Hi Robert
Robert McN wrote: Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. You toggle the view of hidden text in the document, yes. But the Document Map is not really part of the document (it's a special View on parts of it). FWIW, I'm sitting in front of Word 2000 at the moment, and there, I see both hidden and non-hidden headings in the Document map (and it does not seem to matter whether hidden text is displayed or not in the document itself. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#5
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Document map and hidden text
Maybe use Outline View instead? It gives you much more than document map.
Especially if you get used to the keystrokes for switching between views (Alt+Ctrl+O / N / P). Regards, Klaus "Robert M. Franz (RMF)" schrieb im Newsbeitrag ... Hi Robert Robert McN wrote: Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. You toggle the view of hidden text in the document, yes. But the Document Map is not really part of the document (it's a special View on parts of it). FWIW, I'm sitting in front of Word 2000 at the moment, and there, I see both hidden and non-hidden headings in the Document map (and it does not seem to matter whether hidden text is displayed or not in the document itself. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#6
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Document map and hidden text
Since organizing my thoughts and distributing them are two very different
things, I normally have a little pre-print cleanup process on every doc. For instance, I prefer to compose single-space, but print out double-space. Anyhow, my point is that you can easily achieve the functionality you want by waiting until just before printing/sending to add the "hidden" attribute to heading 4. You could even use two macros that add and remove hidden in one-click, to do this easily over and over again. On 10/15/06 4:52 AM, "Robert McN" wrote: Hi Shauna, Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. But the purpose of the document map is to help me to efficiently navigate documents as I create them. I would like to be able to place a heading that I could see in the document map as a way of helping me organize the materials I've covered while I'm writing my document, but that won't be visible with the printed document is printed. Maybe it isn't possible, but if not I think this is a flaw in the program, because there is no reason why the document map shouldn't be able to show you what you want provided it is a proper heading. If hidden text is an option for a heading in the body of the text, why not in the Document Map? I had hoped there would be some way of "turning on this feature," but I can't find it. If you or any of your colleagues have suggestions for creating a solution, that would be great. In any case, thank you very much for your reply. "Shauna Kelly" wrote: Hi Robert As far as I know, there is no way for text that is hidden to appear in the Document Map. Bear in mind, too, that whether hidden text is displayed or printed is up to the user, not the creator of the file. I display hidden text all the time. If anyone sends me a document with hidden text, I'll see it. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Robert McN" wrote in message news One of my favorite features in MS Word is the Document Map, as it helps me to clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#7
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Document map and hidden text
Hi Robert,
Thank you for your reply. I'm not sure why we have different experiences with the document map. I use it all the time, but if I change the style of say Heading 4 so that it is written with hidden text, then it immediately disappears from the document map. I have recently figured a semi-work-around, which is to go into Tools/Options and click on "Show hidden text." This seems to defeat the purpose though, because all hidden text will be printed. In any case, it's a little progress. Still I'm perplexed why you can see hidden text in the document map, and I cannot. Bob "Robert M. Franz (RMF)" wrote: Hi Robert Robert McN wrote: Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. You toggle the view of hidden text in the document, yes. But the Document Map is not really part of the document (it's a special View on parts of it). FWIW, I'm sitting in front of Word 2000 at the moment, and there, I see both hidden and non-hidden headings in the Document map (and it does not seem to matter whether hidden text is displayed or not in the document itself. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#8
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Document map and hidden text
Hi Robert,
Actually, there is a Tools | Options | View setting to show hidden text, and a separate Tools | Options | Print setting to print hidden text. You can view it without printing it. I think it would be very odd if the Document Map showed you headings that you could not see in the doc itself. On 10/23/06 5:24 AM, "Robert McN" wrote: Hi Robert, Thank you for your reply. I'm not sure why we have different experiences with the document map. I use it all the time, but if I change the style of say Heading 4 so that it is written with hidden text, then it immediately disappears from the document map. I have recently figured a semi-work-around, which is to go into Tools/Options and click on "Show hidden text." This seems to defeat the purpose though, because all hidden text will be printed. In any case, it's a little progress. Still I'm perplexed why you can see hidden text in the document map, and I cannot. Bob "Robert M. Franz (RMF)" wrote: Hi Robert Robert McN wrote: Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. You toggle the view of hidden text in the document, yes. But the Document Map is not really part of the document (it's a special View on parts of it). FWIW, I'm sitting in front of Word 2000 at the moment, and there, I see both hidden and non-hidden headings in the Document map (and it does not seem to matter whether hidden text is displayed or not in the document itself. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#9
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Document map and hidden text
Thanks for both of your comments. I think we have hit upon a solution to my
concern. I appreciate your taking the time to respond. Bob McNulty "Daiya Mitchell" wrote: Hi Robert, Actually, there is a Tools | Options | View setting to show hidden text, and a separate Tools | Options | Print setting to print hidden text. You can view it without printing it. I think it would be very odd if the Document Map showed you headings that you could not see in the doc itself. On 10/23/06 5:24 AM, "Robert McN" wrote: Hi Robert, Thank you for your reply. I'm not sure why we have different experiences with the document map. I use it all the time, but if I change the style of say Heading 4 so that it is written with hidden text, then it immediately disappears from the document map. I have recently figured a semi-work-around, which is to go into Tools/Options and click on "Show hidden text." This seems to defeat the purpose though, because all hidden text will be printed. In any case, it's a little progress. Still I'm perplexed why you can see hidden text in the document map, and I cannot. Bob "Robert M. Franz (RMF)" wrote: Hi Robert Robert McN wrote: Thanks for your reply. It is possible that you have given the definitive answer to my question, but I hope not. I've been using MS Word for many years and fully appreciate that hidden text is visible in electronic versions of a document. You toggle the view of hidden text in the document, yes. But the Document Map is not really part of the document (it's a special View on parts of it). FWIW, I'm sitting in front of Word 2000 at the moment, and there, I see both hidden and non-hidden headings in the Document map (and it does not seem to matter whether hidden text is displayed or not in the document itself. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#10
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Document map and hidden text
Robert,
I would also like to know how this is done. Did you ever get a sufficient answer because even using Daiya's advice, the hidden text is still not displayed in the Display Map. "Robert McN" wrote: One of my favorite features in MS Word is the Document Map, as it helps me to clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob |
#12
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Document map and hidden text
Thank you for your reply.
I did find a way for it to work. Daiya was right. It does work. The reason DISPLAY MAP is easier to work with rather than OUTLINE VIEW is because the DISPLAY MAP pane sits on the left of my 400 page document and it's easy to scroll up and down through the document rather than continually having to switch from Normal View to OUTLINE VIEW then having to continually expand and collapse my document to work with it then returning to Normal View. Thank you again for taking the time to reply to my message. Linda "CyberTaz" wrote: Wow - where did you find this? Any way - AFAIK there is no way to display hidden text in the Doc Map unless something could be done programmatically...and I'm not sure that would be a good idea. Doc Map has been reported by some to be rather unstable. Have you tried working with Outline View? As long as you have non-printing characters displayed (¶) hidden text *does* show up there. Also, I don't understand what the OP meant by saying the Doc Map "helps me to clearly organize" as it is merely a navigation tool. Outline View is far more robust for physically organizing & reorganizing as well as navigating. HTH |:) Bob Jones [MVP] Office:Mac On 8/4/07 10:50 PM, in article , "lcapino" wrote: Robert, I would also like to know how this is done. Did you ever get a sufficient answer because even using Daiya's advice, the hidden text is still not displayed in the Display Map. "Robert McN" wrote: One of my favorite features in MS Word is the Document Map, as it helps me to clearly organize what could be complex documents. I would like to have one level of Heading that uses hidden text, as a way of keeping track on the ideas that I'm including in the text, but not for my readers to see. Unfortunately, if I format the heading (say, Heading 4) so that the font is "hidden text," then the heading no longer appears in the Document Map. Is there any way to have a heading that is in hidden text but shows up in the Document Map? Any assistance in this regard would be greatly appreciated. Bob |
#13
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Document map and hidden text
Glad you found a solution that works for you, but just for additional
insights - not trying you convince you one way or another:-)... snip On 8/5/07 12:50 PM, in article , "lcapino" wrote: rather than continually having to switch from Normal View to OUTLINE VIEW then having to continually expand and collapse my document to work with it then returning to Normal View. snip This is totally unnecessary You need not return to Normal [or any other] view to edit the doc, and you can expand only the portion you need to edit. I've found it much faster to expand & collapse *portions* of the doc than to have to jump or scroll from one part to another. Reorganization is also facilitated because you can grab one topic, drag it to another location, and all sub-topics & body text within it go right along without having to select what could amount to an entire chapter or more. Again, I'm not advocating that the use of one feature is inherently "better than" or mutually exclusive of the other, just that both are worthy of consideration & have their respective advantages. Regards |:) Bob Jones [MVP] Office:Mac |
#14
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Document map and hidden text
"CyberTaz" wrote: Glad you found a solution that works for you, but just for additional insights - not trying you convince you one way or another:-)... snip On 8/5/07 12:50 PM, in article , "lcapino" wrote: rather than continually having to switch from Normal View to OUTLINE VIEW then having to continually expand and collapse my document to work with it then returning to Normal View. snip This is totally unnecessary You need not return to Normal [or any other] view to edit the doc, and you can expand only the portion you need to edit. I've found it much faster to expand & collapse *portions* of the doc than to have to jump or scroll from one part to another. Reorganization is also facilitated because you can grab one topic, drag it to another location, and all sub-topics & body text within it go right along without having to select what could amount to an entire chapter or more. Again, I'm not advocating that the use of one feature is inherently "better than" or mutually exclusive of the other, just that both are worthy of consideration & have their respective advantages. Regards |:) Bob Jones [MVP] Office:Mac |
#15
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Document map and hidden text
This may be so old no one cares, but I'm new and will use this to test how to
reply. If you want to make notes to yourself that won't print, I would not use Headers, I'd turn on the toolbarreview and use 'comments'. You can then check the display box (left of that toolbar) to show final not final markup, and your comments are now hidden. Printing it will be clean. You can then use that review arrow to cycle through your comments, or view them all at the bottom of the screen in comments pane. -- ~~ B. "lcapino" wrote: "CyberTaz" wrote: Glad you found a solution that works for you, but just for additional insights - not trying you convince you one way or another:-)... snip On 8/5/07 12:50 PM, in article , "lcapino" wrote: rather than continually having to switch from Normal View to OUTLINE VIEW then having to continually expand and collapse my document to work with it then returning to Normal View. snip This is totally unnecessary You need not return to Normal [or any other] view to edit the doc, and you can expand only the portion you need to edit. I've found it much faster to expand & collapse *portions* of the doc than to have to jump or scroll from one part to another. Reorganization is also facilitated because you can grab one topic, drag it to another location, and all sub-topics & body text within it go right along without having to select what could amount to an entire chapter or more. Again, I'm not advocating that the use of one feature is inherently "better than" or mutually exclusive of the other, just that both are worthy of consideration & have their respective advantages. Regards |:) Bob Jones [MVP] Office:Mac |