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#1
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Printing comments without markup
I need to both track changes and insert comments in documents. However, I
only want to share the comments when I send a document to someone for review. In Word 2000, these two features were entirely separate. Comments were marked in the text with a symbol like [MM01] and a list appeared at the end with the comments numbered. Word 2002 puts comments in balloons and gives you a choice on the screen whether to show comments, final with markup (insertions and deletions) or original with markup. So far so good. However, I appear to have no choice over what shows when I print a document. I want to print only comments, but if I print "Document with markup" it prints all of the markup. Has anyone found a way to either a) have Word 2002+ revert back to the old style of handling comments, or b) found a workaround to continue tracking changes but to print only comments? |
#2
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Printing comments without markup
This short macro was posted by some helpful soul (I didn't note whom):
In the Immediate window of the VBA editor, type: ActiveDocument.PrintOut Item:=wdPrintComments and click Run. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarkM" wrote in message ... I need to both track changes and insert comments in documents. However, I only want to share the comments when I send a document to someone for review. In Word 2000, these two features were entirely separate. Comments were marked in the text with a symbol like [MM01] and a list appeared at the end with the comments numbered. Word 2002 puts comments in balloons and gives you a choice on the screen whether to show comments, final with markup (insertions and deletions) or original with markup. So far so good. However, I appear to have no choice over what shows when I print a document. I want to print only comments, but if I print "Document with markup" it prints all of the markup. Has anyone found a way to either a) have Word 2002+ revert back to the old style of handling comments, or b) found a workaround to continue tracking changes but to print only comments? |
#3
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Printing comments without markup
"Suzanne S. Barnhill" wrote: This short macro was posted by some helpful soul (I didn't note whom): In the Immediate window of the VBA editor, type: ActiveDocument.PrintOut Item:=wdPrintComments and click Run. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarkM" wrote in message ... I need to both track changes and insert comments in documents. However, I only want to share the comments when I send a document to someone for review. In Word 2000, these two features were entirely separate. Comments were marked in the text with a symbol like [MM01] and a list appeared at the end with the comments numbered. Word 2002 puts comments in balloons and gives you a choice on the screen whether to show comments, final with markup (insertions and deletions) or original with markup. So far so good. However, I appear to have no choice over what shows when I print a document. I want to print only comments, but if I print "Document with markup" it prints all of the markup. Has anyone found a way to either a) have Word 2002+ revert back to the old style of handling comments, or b) found a workaround to continue tracking changes but to print only comments? Thanks for the suggestion, Suzanne. I'm not sure I understand what you meant by: "In the Immediate window of the VBA editor, type:" I created a macro with the code line and ran it, but what printed was just all of the markup (insertions and deletions, as well as comments). It printed it as a list completely dissociated from the text. So that didn't help. I have figured out a workaround: Save the document to a new name. Accept all changes. Then print it with markup. The comments alone will print because there will be no other markup. I can then open the previous version --- that still contains the markup --- to continue editing. However, this is cumbersome, so I'm still open to suggestions. Thanks. |
#4
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Printing comments without markup
I just tested this and can confirm the results, which is unfortunate, as
that seemed like such a promising method. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarkM" wrote in message news "Suzanne S. Barnhill" wrote: This short macro was posted by some helpful soul (I didn't note whom): In the Immediate window of the VBA editor, type: ActiveDocument.PrintOut Item:=wdPrintComments and click Run. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarkM" wrote in message ... I need to both track changes and insert comments in documents. However, I only want to share the comments when I send a document to someone for review. In Word 2000, these two features were entirely separate. Comments were marked in the text with a symbol like [MM01] and a list appeared at the end with the comments numbered. Word 2002 puts comments in balloons and gives you a choice on the screen whether to show comments, final with markup (insertions and deletions) or original with markup. So far so good. However, I appear to have no choice over what shows when I print a document. I want to print only comments, but if I print "Document with markup" it prints all of the markup. Has anyone found a way to either a) have Word 2002+ revert back to the old style of handling comments, or b) found a workaround to continue tracking changes but to print only comments? Thanks for the suggestion, Suzanne. I'm not sure I understand what you meant by: "In the Immediate window of the VBA editor, type:" I created a macro with the code line and ran it, but what printed was just all of the markup (insertions and deletions, as well as comments). It printed it as a list completely dissociated from the text. So that didn't help. I have figured out a workaround: Save the document to a new name. Accept all changes. Then print it with markup. The comments alone will print because there will be no other markup. I can then open the previous version --- that still contains the markup --- to continue editing. However, this is cumbersome, so I'm still open to suggestions. Thanks. |
#5
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Printing comments without markup
Would the following macro help?
Sub PrintCommentsWithText Dim c As Comment For Each c In ActiveDocument.Comments c.Reference.InsertAfter "[" & c.Range.Text & "]" Next c End Sub The macro inserts the comment text at the location of the comment in the document. You could then print the document and close without saving. -- Stefan Blom Microsoft Word MVP "MarkM" wrote in message news "Suzanne S. Barnhill" wrote: This short macro was posted by some helpful soul (I didn't note whom): In the Immediate window of the VBA editor, type: ActiveDocument.PrintOut Item:=wdPrintComments and click Run. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarkM" wrote in message ... I need to both track changes and insert comments in documents. However, I only want to share the comments when I send a document to someone for review. In Word 2000, these two features were entirely separate. Comments were marked in the text with a symbol like [MM01] and a list appeared at the end with the comments numbered. Word 2002 puts comments in balloons and gives you a choice on the screen whether to show comments, final with markup (insertions and deletions) or original with markup. So far so good. However, I appear to have no choice over what shows when I print a document. I want to print only comments, but if I print "Document with markup" it prints all of the markup. Has anyone found a way to either a) have Word 2002+ revert back to the old style of handling comments, or b) found a workaround to continue tracking changes but to print only comments? Thanks for the suggestion, Suzanne. I'm not sure I understand what you meant by: "In the Immediate window of the VBA editor, type:" I created a macro with the code line and ran it, but what printed was just all of the markup (insertions and deletions, as well as comments). It printed it as a list completely dissociated from the text. So that didn't help. I have figured out a workaround: Save the document to a new name. Accept all changes. Then print it with markup. The comments alone will print because there will be no other markup. I can then open the previous version --- that still contains the markup --- to continue editing. However, this is cumbersome, so I'm still open to suggestions. Thanks. |
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