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#1
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Multiple People Editing at One Time?
Hello all.
Does anyone know of any Word plugins that would allow multiple individuals to modify a single document at the same time? The application could (as I see it) define multiple sections to a single document. These sections could then be checked out by individuals to modify, instead of the entire document. This would allow me to work on Section 1 while someone else works on Section 3. Thanks! |
#2
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Multiple People Editing at One Time?
Although theoretically Word could be designed along the lines you described,
it wasn't. Word doesn't have any kind of partial document locking mechanism like a database -- it's the whole document or nothing. You can use separate documents for the sections, and bring them together into a single document by using IncludeText fields (and RD fields for constructing a table of contents and index). To date the Master Document feature is broken and frequently damages documents, so don't use it (http://word.mvps.org/FAQs/General/RecoverMasterDocs.htm). Alternatively, you might be able to use a SharePoint server or a version control system to manage the checkouts. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Boiler98 wrote: Hello all. Does anyone know of any Word plugins that would allow multiple individuals to modify a single document at the same time? The application could (as I see it) define multiple sections to a single document. These sections could then be checked out by individuals to modify, instead of the entire document. This would allow me to work on Section 1 while someone else works on Section 3. Thanks! |
#3
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Multiple People Editing at One Time?
Thanks Jay.
I'll look into the IncludeText and RD fields to see how they work and if we can use them. For SharePoint, I just started looking at that earlier today. Our organization has another tool called ProjectLink which does a lot of the same stuff, based on what I've learned so far. Do you know of any docs that talk about all the super cool integration that using SharePoint might buy us? We do have access to SharePoint as well, but ProjectLink is our little groups standard way of doing something... probably because the rest of the company uses SharePoint. -_- "Jay Freedman" wrote: Although theoretically Word could be designed along the lines you described, it wasn't. Word doesn't have any kind of partial document locking mechanism like a database -- it's the whole document or nothing. You can use separate documents for the sections, and bring them together into a single document by using IncludeText fields (and RD fields for constructing a table of contents and index). To date the Master Document feature is broken and frequently damages documents, so don't use it (http://word.mvps.org/FAQs/General/RecoverMasterDocs.htm). Alternatively, you might be able to use a SharePoint server or a version control system to manage the checkouts. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Multiple People Editing at One Time?
Here are some pages about SharePoint features:
http://www.microsoft.com/windowsserv.../features.mspx http://www.microsoft.com/smallbusine...oint-tips.mspx http://office.microsoft.com/en-au/as...425981033.aspx I'm not a SharePoint user myself, so these are pretty much blind pointers. I've used ProjectLink, but as far as I'm aware it doesn't allow simultaneous editing of the same copy of the document, any more than any other solution would. One person at a time checks out the document, edits it, and checks it back in. In this regard, it works the same way as SourceSafe or any other document management system. The only thing I know of that's an improvement is that you can subscribe to be notified whenever a particular document is checked in by someone else. There's a lot in ProjectLink concerning reviews and comments, project management, etc. but not much else to do with editing. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Boiler98 wrote: Thanks Jay. I'll look into the IncludeText and RD fields to see how they work and if we can use them. For SharePoint, I just started looking at that earlier today. Our organization has another tool called ProjectLink which does a lot of the same stuff, based on what I've learned so far. Do you know of any docs that talk about all the super cool integration that using SharePoint might buy us? We do have access to SharePoint as well, but ProjectLink is our little groups standard way of doing something... probably because the rest of the company uses SharePoint. -_- "Jay Freedman" wrote: Although theoretically Word could be designed along the lines you described, it wasn't. Word doesn't have any kind of partial document locking mechanism like a database -- it's the whole document or nothing. You can use separate documents for the sections, and bring them together into a single document by using IncludeText fields (and RD fields for constructing a table of contents and index). To date the Master Document feature is broken and frequently damages documents, so don't use it (http://word.mvps.org/FAQs/General/RecoverMasterDocs.htm). Alternatively, you might be able to use a SharePoint server or a version control system to manage the checkouts. |
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