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#1
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If -Then-Else Statements in Word 2003
I have been reading all the posts regarding the use of Word Fields to
skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John |
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#2
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If -Then-Else Statements in Word 2003
{ IF { MERGEFIELD Country } = "" { MERGEFIELD PostCode } "{ MERGEFIELD
Country } { MERGEFIELD PostCode }" } You must use Ctrl+F9 to insert each pair of field delimiters and Alt+F9 to toggle off their display. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bxgti4x4" wrote in message ups.com... I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John |
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#3
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
{IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County}
{Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John |
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#4
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
Thanks Graham and Doug,
That did the trick, I think I was not closing the entry with Alt F9 Thanks for your help. Best Regards John On Mar 1, 3:25 pm, "Graham Mayor" wrote: {IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County} {Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John- Hide quoted text - - Show quoted text - |
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#5
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
Hello Again,
I have been woking on the field but am finding the following problems: 1 No matter what I do, I end up with a space before the text is printed. How do I get rid of this? 2 I wish to put two spaces between County and PostCode but, again, no matter how many spaces I enter into the code, I still end up with only one between the two parts of the text. How do I space the two part out? So near and yet so far! Best Regards John On Mar 1, 4:36 pm, "bxgti4x4" wrote: Thanks Graham and Doug, That did the trick, I think I was not closing the entry with Alt F9 Thanks for your help. Best Regards John On Mar 1, 3:25 pm, "Graham Mayor" wrote: {IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County} {Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
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#6
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
{ IF { MERGEFIELD Country } = "" { MERGEFIELD PostCode } "{ MERGEFIELD
Country }[ ]{ MERGEFIELD PostCode }" } If you have two spaces in place of the [ ] above, that is what you will get. You should not have { MERGEFIELD Country } anywhere else in the document except where it appears in the above construction. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bxgti4x4" wrote in message ups.com... Hello Again, I have been woking on the field but am finding the following problems: 1 No matter what I do, I end up with a space before the text is printed. How do I get rid of this? 2 I wish to put two spaces between County and PostCode but, again, no matter how many spaces I enter into the code, I still end up with only one between the two parts of the text. How do I space the two part out? So near and yet so far! Best Regards John On Mar 1, 4:36 pm, "bxgti4x4" wrote: Thanks Graham and Doug, That did the trick, I think I was not closing the entry with Alt F9 Thanks for your help. Best Regards John On Mar 1, 3:25 pm, "Graham Mayor" wrote: {IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County} {Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
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#7
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
Thanks Doug, that worked OK. It was odd, I tried it before and it
didn't work - hence my previous post. Not sure what changed but all is well. Thanks very much for your help. Best Regards John On Mar 1, 9:25 pm, "Doug Robbins - Word MVP" wrote: { IF { MERGEFIELD Country } = "" { MERGEFIELD PostCode } "{ MERGEFIELD Country }[ ]{ MERGEFIELD PostCode }" } If you have two spaces in place of the [ ] above, that is what you will get. You should not have { MERGEFIELD Country } anywhere else in the document except where it appears in the above construction. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bxgti4x4" wrote in message ups.com... Hello Again, I have been woking on the field but am finding the following problems: 1 No matter what I do, I end up with a space before the text is printed. How do I get rid of this? 2 I wish to put two spaces between County and PostCode but, again, no matter how many spaces I enter into the code, I still end up with only one between the two parts of the text. How do I space the two part out? So near and yet so far! Best Regards John On Mar 1, 4:36 pm, "bxgti4x4" wrote: Thanks Graham and Doug, That did the trick, I think I was not closing the entry with Alt F9 Thanks for your help. Best Regards John On Mar 1, 3:25 pm, "Graham Mayor" wrote: {IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County} {Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use of Word Fields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using the If-Then-Else statement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] Could someone please advise how I should format this line and make it stay there. Thanks and Regards John- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
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#8
Posted to microsoft.public.word.mailmerge.fields
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If -Then-Else Statements in Word 2003
On Mar 2, 9:37 am, "bxgti4x4" wrote:
Thanks Doug, that worked OK. It was odd, I tried it before and it didn't work - hence my previous post. Not sure what changed but all is well. Thanks very much for your help. Best Regards John On Mar 1, 9:25 pm, "Doug Robbins -WordMVP" wrote: { IF { MERGEFIELD Country } = "" { MERGEFIELD PostCode } "{ MERGEFIELD Country }[ ]{ MERGEFIELD PostCode }" } If you have two spaces in place of the [ ] above, that is what you will get. You should not have { MERGEFIELD Country } anywhere else in the document except where it appears in the above construction. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins -WordMVP "bxgti4x4" wrote in message oups.com... Hello Again, I have been woking on the field but am finding the following problems: 1 No matter what I do, I end up with a space before the text is printed. How do I get rid of this? 2 I wish to put two spaces between County and PostCode but, again, no matter how many spaces I enter into the code, I still end up with only one between the two parts of the text. How do I space the two part out? So near and yet so far! Best Regards John On Mar 1, 4:36 pm, "bxgti4x4" wrote: Thanks Graham and Doug, That did the trick, I think I was not closing the entry with Alt F9 Thanks for your help. Best Regards John On Mar 1, 3:25 pm, "Graham Mayor" wrote: {IF{Mergefield County} = "" "{Mergefield PostCode}" "{Mergefield County} {Mergefield PostCode}"} Each pair of field boundaries {} is inserted with CTRL+F9. Type the rest. ALT+F9 to toggle the display. -- Graham Mayor - WordMVP My web sitewww.gmayor.com WordMVP web sitehttp://word.mvps.org bxgti4x4 wrote: I have been reading all the posts regarding the use ofWordFields to skip a field if the data is blank but I'm still having problems. I have two Mergefields on the same line County and PostCode. In some cases, like sending a letter to Australia, the County field is blank but the PostCode field contains data but when I merge the data, the whole line is blanked out. I have tried using theIf-Then-Elsestatement as advised in various posts but I cannot save the revised field. AlI I end up with is the original mergefield. What I want to say is - [If County = "" show Post Code else County and PostCode] I've hit another problem with this code. Normally, if a field is blank, the line does not print and the remainder of the address closes up. However in the line which contains the code, if the both "County" and "Post Code" are blank, the line remains, so I get a blank line between "Town" and "Country". I've tried using a second "If" statement but it makes no difference. Could someone please advise how I can get rid of the blank line. Thanks a lot John Could someone please advise how I should format this line and make it stay there. Thanks and Regards John- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
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