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Is it possible to disable print function for Word Templates?
We have many MS Word templates that the Call Center Agents use for
correspondence with our customers. For these templates, we would like to know... 1. Whether we can disable the print functionality. This functionality should be disabled only for the selected templates and should be available for all other Word documents. 2. Based on the template chosen, when the user hits the save button, it should save in the designated folder. The designated folders are different for different templates. 3. I am not sure whether it can be done, is it possible to auto-populate the name of the file (with template name + some data points that the user has entered in the template + Current date and time when it is saved.) |
#2
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Is it possible to disable print function for Word Templates?
Most of what you ask for can be accomplished with macros. The key idea
is that there are specific macro names that cause the macro to run instead of the corresponding built-in command. This is explained in http://www.word.mvps.org/FAQs/Macros...tSavePrint.htm. Further, if the macro is in a template on which a document is based, rather than in Normal.dot, it's specific to that template. So each template can have its own FileSave macro, for example, that will run only when the current document is based on that template. Each one can contain a different folder name for saving the document. You can disable printing of documents based on selected templates by putting into those templates a pair of macros named FilePrint and FilePrintDefault that have no code inside them -- so they run and do nothing. This won't stop someone who's determined to print a copy, but it will serve as a reminder that "hey, this document isn't supposed to be printed". It's easy to make up the document name from the template name and the date/time. (See http://word.mvps.org/faqs/macrosvba/SetDefFilename.htm for one way to do this.) You can also use entered data from the document, but how you do that depends on where the data is -- inside a bookmark, in a form field, in a table, etc. If you have further questions about this, please post in the newsgroup microsoft.public.word.vba.beginners (http://www.microsoft.com/communities...lang=en&cr=us). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 2 Oct 2006 16:05:01 -0700, Tom wrote: We have many MS Word templates that the Call Center Agents use for correspondence with our customers. For these templates, we would like to know... 1. Whether we can disable the print functionality. This functionality should be disabled only for the selected templates and should be available for all other Word documents. 2. Based on the template chosen, when the user hits the save button, it should save in the designated folder. The designated folders are different for different templates. 3. I am not sure whether it can be done, is it possible to auto-populate the name of the file (with template name + some data points that the user has entered in the template + Current date and time when it is saved.) |
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