When I use the select recipients feature in the mail-merge in Word 2003, I
can't select a different set of recipients after I have finished with the
first set. The arrow at the top of the field I have chosen that turns blue
when a subset has been selected goes grey after I have mailmerged.

How do I select an alternative subset ofpeople? For example; I may have
merged a class set of names for one teaching group and now I want to produce
a different teaching set from the same year group of pupils
thanks

Liz

Are you using the recipients button on the mergte toolbar or trying to steer
through the tortuous merge wizard? You may find
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm useful. You should
be able to change the recipients list at will from the toolbar.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


LizJD wrote:
When I use the select recipients feature in the mail-merge in Word
2003, I can't select a different set of recipients after I have
finished with the first set. The arrow at the top of the field I
have chosen that turns blue when a subset has been selected goes grey
after I have mailmerged.

How do I select an alternative subset ofpeople? For example; I may
have merged a class set of names for one teaching group and now I
want to produce a different teaching set from the same year group of
pupils
thanks

Liz

"Graham Mayor" wrote in message
...
Are you using the recipients button on the mergte toolbar or trying to
steer through the tortuous merge wizard? You may find
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm useful. You
should be able to change the recipients list at will from the toolbar.

--

I am using the recipients button on the merge toolbar.

Thanks for the link but it doesn't seem to work for me. It leads to a 'page
cannot be displayed' message.

Liz

Try it again. I updated the page recently and it may have been temporarily
down. You can get this page in PDF format from my downloads page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Liz J wrote:
"Graham Mayor" wrote in message
...
Are you using the recipients button on the mergte toolbar or trying
to steer through the tortuous merge wizard? You may find
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm useful. You
should be able to change the recipients list at will from the
toolbar. --

I am using the recipients button on the merge toolbar.

Thanks for the link but it doesn't seem to work for me. It leads to
a 'page cannot be displayed' message.

Liz

Hi Graham

I read your article (and bookmarked your very useful site for further
reading later) but as it doesn't cover choosing recipients, it didn't give me
any clues as to what is going wrong.

I have a data file in Excel and want to send a personalised memo to my
students using the data in Excel. I need to print them out a class at a time
to make distribution easier.

As I mentioned before, having chosen one group, I cannot then get back all
the recipients in order to choose a different group. The only way I cando
that is to reload the data file but that is a nuisance.

Still lost.

Liz

"Graham Mayor" wrote:

Try it again. I updated the page recently and it may have been temporarily
down. You can get this page in PDF format from my downloads page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Liz J wrote:
"Graham Mayor" wrote in message
...
Are you using the recipients button on the mergte toolbar or trying
to steer through the tortuous merge wizard? You may find
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm useful. You
should be able to change the recipients list at will from the
toolbar. --

I am using the recipients button on the merge toolbar.

Thanks for the link but it doesn't seem to work for me. It leads to
a 'page cannot be displayed' message.

Liz

When you go back into the Recipients dialog box, is it definitely the blue
arrow that's been greyed, or the All option that appears when you click it?
(I haven't been able to reproduce the "Blue arrow goes grey" behaviour here
so far).

Are you able to click any of the columns and see any of the drop-down
options? If so, can you get into the "Advanced..." option and clear out any
filtering in there?

Peter Jamieson

"LizJD" wrote in message
...
Hi Graham

I read your article (and bookmarked your very useful site for further
reading later) but as it doesn't cover choosing recipients, it didn't give
me
any clues as to what is going wrong.

I have a data file in Excel and want to send a personalised memo to my
students using the data in Excel. I need to print them out a class at a
time
to make distribution easier.

As I mentioned before, having chosen one group, I cannot then get back all
the recipients in order to choose a different group. The only way I cando
that is to reload the data file but that is a nuisance.

Still lost.

Liz

"Graham Mayor" wrote:

Try it again. I updated the page recently and it may have been
temporarily
down. You can get this page in PDF format from my downloads page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Liz J wrote:
"Graham Mayor" wrote in message
...
Are you using the recipients button on the mergte toolbar or trying
to steer through the tortuous merge wizard? You may find
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm useful. You
should be able to change the recipients list at will from the
toolbar. --

I am using the recipients button on the merge toolbar.

Thanks for the link but it doesn't seem to work for me. It leads to
a 'page cannot be displayed' message.

Liz