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Table of Contents Swallows Section Break
Yes, I'm sorry if I was not totally clear on this; it is much easier to see
if you Alt+F9 to toggle the TOC field; then you can see that all your paragraph marks are inside the field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Michelle White" wrote in message ... Bless you! That solved the problem. I see now that when the TOC is inserted immediately before a Heading 1 (or any style that has the "page break before" selected) the only way to do any formatting out of the TOC field is to have the typing cursor immediately in front of the Heading 1 text (in this case). I was inserting the section break at the end of the TOC (after creating paragraph breaks that were just extending the TOC field, not getting outside of it) instead of at the beginning of the next section. Thanks so much! "Suzanne S. Barnhill" wrote: I have *never* encountered this type of problem unless the paragraphs were inside the TOC field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Michelle White" wrote in message ... Actually, I had tried Shauna's suggestion; tried 1, 2, 3, 15, etc. paragraph breaks followed by a section break. It doesn't matter whether it's 1 or more returns, whether there is text typed in some lines, etc. Everything that exists on the last page of the TOC that is not part of the automatic TOC is deleted during an update. It's too bad there not a selection for 'section break before' in the paragraph settings because that does seem to work. I have been experimenting and the only thing that seemed to hold was multiple section breaks, so now, in order to have a section break after my TOC, I have to have 2 blank pages (front and back) between the TOC and the first chapter. Again, I have not had a problem with this aspect of formatting before - it would be interesting to find out what is causing it to be a problem. "Suzanne S. Barnhill" wrote: I believe the question *was* answered. You *must* have a paragraph break after the TOC before any page or section break to keep it from being absorbed into the TOC field. This is easier to see if you view field codes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Michelle White" Michelle wrote in message ... It seems to me that the original question was never answered. I too am experiencing the original problem - updating the TOC causes the section break at the end of the table of contents to be deleted. Actually, ANYTHING added to the last page of the table of contents is deleted when the TOC is updated (I use Ctrl+A then F9 to go ahead and update all crossreferences in the document at the same time). I am using XP with Office 2003. At a previous job I used Windows XP and Office 2003 and did not have this problem. I use Heading 1 to begin the page after the TOC and that style is set to have a page break before, however, I also need a section break so that I can page number the TOC with Roman numerals and restart page numbering (1,2,3...) in section 2 which is the first chapter of the manual. I would guess this is a bug, maybe related to a setting in Options, but I sure can't figure it out. I've been doing this for 2 years with XP and Office 2003, written probably 20+ different operator's manuals and have not had this problem until the new installation on a new computer. "Suzanne S. Barnhill" wrote: And if all you need is a page break, don't use a manual page break (Ctrl+Enter); instead, format the heading itself as "Page break before" (Format | Paragraph | Line and Page Breaks). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Peter Kryszak" wrote in message news Well, after a bit more fiddling and realizing that Alt-F9 allows me to put the breaks where they should be I think I have it fixed. I think there is a bug in the section insertion when in Print View that puts it in the wrong place even though it looks correct at first. The TOC and following Heading 1 text are displayed together when the TOC is refreshed. Anyway, use View Normal and Alt-F9. Move the {TOC...} junk up a bit using extra paragraph marks to separate it from the following Heading 1 text. I had to select the {TOC} tag and Remove Formatting and do this for some of the paragraph marks too. Then I had to reapply the formatting to what should have been Heading 1 text and add back the page break. Maybe that should have been a section break; I'll try that now. Thanks to Shauna for the clue of using Alt-F9. I really do think there is a bug in either the placement of the section/page break and/or in the TOC update code that swallows the paragraph marks and breaks. -- Peter Kryszak TeleCommunication Systems, Inc. |
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