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#1
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Captions in cross references not displayed
I edit the large document with captions.
My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#2
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Captions in cross references not displayed
If the caption is in a text box, Word will not see it for purposes of
cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#3
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Captions in cross references not displayed
The captions are placed in text directly, not in a text field.
Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#4
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Captions in cross references not displayed
It could be the problem I think.
Because all worked well till the moment I have sent the document for some changes to my colleague and after receiving this doc back I have found that issue. What should you recommend now how to solve my problem? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#5
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Captions in cross references not displayed
What if I originally work on a document.... I make a caption label "Table 5-"
I add a number of captions with the tool (eg. Table 5-1 Yearly Stats, Table 5-2 Monthly Stats, etc). Then I add a number of cross-references to the document. Then someone else also works on the document... they create an identical caption label for their machine "Table 5-" Then they add a caption (eg. Table 5-3 Weekly Stats) and maybe a few references too. Now... I am trying to update the same document further... I still have my caption label, and in the document all of the captions are still in-tact and the cross references are in-tact. However, the list of captions does not appear in the cross-reference dialog box anymore. I think this is similar to Jan's problem ... unless Jan's issue is actually losing the caption label from the document (eg. "Table 5-1 Yearly Stats" is now showing up as "1 Yearly Stats") I, like Jan, am also afraid that I will have to replace all of the captions in order to make new cross-references. Is this common? "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#6
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Captions in cross references not displayed
I remember, I had the same problem several months ago.
I solved it with Find and Replace function in Word. With Alt+F9 I have displayed all the fields. I have created the new caption with the similar name and replaced step by step my old not worked captions. I have found it as the quickest possibility, how to solve my problems. HTH -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "lcdrumm" wrote: What if I originally work on a document.... I make a caption label "Table 5-" I add a number of captions with the tool (eg. Table 5-1 Yearly Stats, Table 5-2 Monthly Stats, etc). Then I add a number of cross-references to the document. Then someone else also works on the document... they create an identical caption label for their machine "Table 5-" Then they add a caption (eg. Table 5-3 Weekly Stats) and maybe a few references too. Now... I am trying to update the same document further... I still have my caption label, and in the document all of the captions are still in-tact and the cross references are in-tact. However, the list of captions does not appear in the cross-reference dialog box anymore. I think this is similar to Jan's problem ... unless Jan's issue is actually losing the caption label from the document (eg. "Table 5-1 Yearly Stats" is now showing up as "1 Yearly Stats") I, like Jan, am also afraid that I will have to replace all of the captions in order to make new cross-references. Is this common? "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#7
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Captions in cross references not displayed
You might try reattaching the template. I have little experience with
captions, so perhaps someone more knowledgeable can help more. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... It could be the problem I think. Because all worked well till the moment I have sent the document for some changes to my colleague and after receiving this doc back I have found that issue. What should you recommend now how to solve my problem? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#8
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Captions in cross references not displayed
FWIW, ordinarily you wouldn't be creating such a caption label. You would be
using the built-in Table label and using "Include chapter number" to add the 5. I assume from your description that you're working on a document that contains only a single chapter of a larger document? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "lcdrumm" wrote in message ... What if I originally work on a document.... I make a caption label "Table 5-" I add a number of captions with the tool (eg. Table 5-1 Yearly Stats, Table 5-2 Monthly Stats, etc). Then I add a number of cross-references to the document. Then someone else also works on the document... they create an identical caption label for their machine "Table 5-" Then they add a caption (eg. Table 5-3 Weekly Stats) and maybe a few references too. Now... I am trying to update the same document further... I still have my caption label, and in the document all of the captions are still in-tact and the cross references are in-tact. However, the list of captions does not appear in the cross-reference dialog box anymore. I think this is similar to Jan's problem ... unless Jan's issue is actually losing the caption label from the document (eg. "Table 5-1 Yearly Stats" is now showing up as "1 Yearly Stats") I, like Jan, am also afraid that I will have to replace all of the captions in order to make new cross-references. Is this common? "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
#9
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Captions in cross references not displayed
That is correct. I am working on a stand-alone document now. But in the
future it will be incorporated into a larger document. Not really as a chapter, more of an appendix I guess. "Suzanne S. Barnhill" wrote: FWIW, ordinarily you wouldn't be creating such a caption label. You would be using the built-in Table label and using "Include chapter number" to add the 5. I assume from your description that you're working on a document that contains only a single chapter of a larger document? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "lcdrumm" wrote in message ... What if I originally work on a document.... I make a caption label "Table 5-" I add a number of captions with the tool (eg. Table 5-1 Yearly Stats, Table 5-2 Monthly Stats, etc). Then I add a number of cross-references to the document. Then someone else also works on the document... they create an identical caption label for their machine "Table 5-" Then they add a caption (eg. Table 5-3 Weekly Stats) and maybe a few references too. Now... I am trying to update the same document further... I still have my caption label, and in the document all of the captions are still in-tact and the cross references are in-tact. However, the list of captions does not appear in the cross-reference dialog box anymore. I think this is similar to Jan's problem ... unless Jan's issue is actually losing the caption label from the document (eg. "Table 5-1 Yearly Stats" is now showing up as "1 Yearly Stats") I, like Jan, am also afraid that I will have to replace all of the captions in order to make new cross-references. Is this common? "Suzanne S. Barnhill" wrote: Unfortunately, caption labels are not saved with the document but instead in the template (or is it in the Registry). If you move the document to another machine, it will lose the caption labels. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... Yes. I have created a my captions using Insert | Reference | Caption, but now I cannot see it inside the caption list as well. Maybe I will need to replace all that captions with new captions with the same or similar name or? -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: Did you create the caption label using the Insert | Reference | Caption dialog? Only captions created that way will be displayed in the Cross-reference dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... The captions are placed in text directly, not in a text field. Thank you. -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 "Suzanne S. Barnhill" wrote: If the caption is in a text box, Word will not see it for purposes of cross-referencing or listing it in a Table of Figures. Either make the caption inline or change the text box to a frame. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Jan Kratochvil" wrote in message ... I edit the large document with captions. My problem is that I do not see the certain caption name by the cross references. Is ther any possibility how to repair it? I need to make a refferences in my text to those captions. I have that caption by my images and change with another caption is not easy for me - waste of time. Thanks -- Regards Jan Kratochvil WIN XP Pro SP2, Office 2007 SP 1 |
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