Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
I need to automate my page numbering. I am using separate documents, not a
Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
The INCLUDETEXT field requires double backslashes in paths. For
example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
HI Stefan
Thanks for your help - its been a long night for me (Irish time).. I am still getting syntax error My field now reads as follows: = { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage \* MERGEFORMAT What I am doing wrong?? "Stefan Blom" wrote: The INCLUDETEXT field requires double backslashes in paths. For example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
"Irish Cruiser" wrote in message
... HI Stefan Thanks for your help - its been a long night for me (Irish time).. I am still getting syntax error My field now reads as follows: = { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage \* MERGEFORMAT Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. -- Stefan Blom Microsoft Word MVP What I am doing wrong?? "Stefan Blom" wrote: The INCLUDETEXT field requires double backslashes in paths. For example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
What does { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan
9\\1. Executive Summary.doc" LastPage} produce when inserted? If not a number this will not work. In the Executive Summary.Doc insert the following fields {SET LastPage {Numpages}} Your calculated field will then only contain the last page number of that document so your new calculation should work. The Mergeformat bit isn't required. All field brackets are entered with CTRL+F9 {= { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stefan Blom wrote: "Irish Cruiser" wrote in message ... HI Stefan Thanks for your help - its been a long night for me (Irish time).. I am still getting syntax error My field now reads as follows: = { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage \* MERGEFORMAT Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. What I am doing wrong?? "Stefan Blom" wrote: The INCLUDETEXT field requires double backslashes in paths. For example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
Hi Steve, all verfieid, still getting
!Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
Create a test document and see what, if anything, the INCLUDETEXT
field displays here. Then try adding the other components of the nested field and see where things go wrong. When you've got everything working, you can copy the field into the document where it actually "belongs." Alternatively, see if Graham's solution works better. -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message news Hi Steve, all verfieid, still getting !Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
HI Graham
Welcome to the party.. Sorry to be pedantic, but could you walk me through in baby steps how to insert a field. I am doing something wrong that I cannot see. Insert - Field...-FieldCode tab - opens with = I tried to copy and paste the field code {SET LastPage {Numpages}} after the =, but Syntax error again When do I use the Ctrl F9 function? It does not seem to be responding on my keyboard "Graham Mayor" wrote: What does { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} produce when inserted? If not a number this will not work. In the Executive Summary.Doc insert the following fields {SET LastPage {Numpages}} Your calculated field will then only contain the last page number of that document so your new calculation should work. The Mergeformat bit isn't required. All field brackets are entered with CTRL+F9 {= { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stefan Blom wrote: "Irish Cruiser" wrote in message ... HI Stefan Thanks for your help - its been a long night for me (Irish time).. I am still getting syntax error My field now reads as follows: = { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage \* MERGEFORMAT Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. What I am doing wrong?? "Stefan Blom" wrote: The INCLUDETEXT field requires double backslashes in paths. For example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
This error means that you have entered the field boundaries {} from the
keyboard and not by using CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: Hi Steve, all verfieid, still getting !Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#10
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
You cannot copy and paste fields.
In the Executive Summary.doc document Place your cursor anywhere in that document - start or end would be best and press CTRL+F9 (together) You should see two bold brackets {} between them type SET LastPage immediately after press CTRL+F9 again for the second pair of brackets. Between them type NumPages You should now have {SET LastPage {Numpages}} Press F9 (to update that field and then if necessary ALT+F9 to toggle the display - that field will 'disappear'. Save the document. In your other document - presumably in the footer - Enter in the same way directly in the document - this time with three sets of brackets provided by CTRL+F9 {= { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} F9 then ALT+F9 to display the calculated result. I'm curious about your psuedonym, for as coincidence would have it I have just booked my passage on Irish Ferries for an Easter visit to Dublin - if British Airways don't screw up the connecting flight -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: HI Graham Welcome to the party.. Sorry to be pedantic, but could you walk me through in baby steps how to insert a field. I am doing something wrong that I cannot see. Insert - Field...-FieldCode tab - opens with = I tried to copy and paste the field code {SET LastPage {Numpages}} after the =, but Syntax error again When do I use the Ctrl F9 function? It does not seem to be responding on my keyboard "Graham Mayor" wrote: What does { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} produce when inserted? If not a number this will not work. In the Executive Summary.Doc insert the following fields {SET LastPage {Numpages}} Your calculated field will then only contain the last page number of that document so your new calculation should work. The Mergeformat bit isn't required. All field brackets are entered with CTRL+F9 {= { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage} -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stefan Blom wrote: "Irish Cruiser" wrote in message ... HI Stefan Thanks for your help - its been a long night for me (Irish time).. I am still getting syntax error My field now reads as follows: = { PAGE } + { INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\1. Executive Summary.doc" LastPage \* MERGEFORMAT Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. What I am doing wrong?? "Stefan Blom" wrote: The INCLUDETEXT field requires double backslashes in paths. For example: { INCLUDETEXT "C:\\my folder\\another folder\\my file.doc" } -- Stefan Blom Microsoft Word MVP "Irish Cruiser" wrote in message ... I need to automate my page numbering. I am using separate documents, not a Master/Sub document format. I came across a field commnad to automate this based on a hidden page field bookmarked as LastPage in the previous document as follows: { = { PAGE } + { INCLUDETEXT "[document]" LastPage \* CharFormat \! } } I have placed this formula in my footer, replacing "document" with the path for the previous doc, starting with C:/etc and ending in .doc I keep getting a syntax error. All suggestions gratfully received... |
#11
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
Hello Graham/Steve
Still here.. took a break to re-charge! I am making painstaking progress, but still not there yet. Figured out my keyboard was locked, fixed that problem, so crtl F9 now working fine. Created 2 test docs and magnaged to connect test 1 & test 2 as follows: {={PAGE} + {INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\test2.doc" LastPage}} When I replace "test2.doc" with "Executive_Suammary.doc" I get a NEW error - !Unexpected End of Formula Is this any better than Syntax error! P.S. I am Irish, I work for Cliffs of Moher Cruises on the west coast, so our boat is little bit smaller than Irish Ferries! "Graham Mayor" wrote: This error means that you have entered the field boundaries {} from the keyboard and not by using CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: Hi Steve, all verfieid, still getting !Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#12
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
UPDATE!!
Okay, not sure how(?) but the filed has decided to work, EXCEPT it has not added the numbers correctly Exec Summ is only 1 page. So my next chapter, Senior Mgt needs to start on Page 2. The formula reckons it is actually Page 4 and then each page after goes up by 2 instead of 1. Further complication - I had inserted a TOC at the start of every chapter, which I do not want included in page numbers. This was separated originally by a section break, and a page number in footer, manually starting at the designated number for that chapter. So.. this is what I am trying to do: - auto-link page numbers between 14 chapters of various lengths. - each chapter currently has its own TOC, which can vary in length from 1 page to 6 pages. I want page numbers to start after TOC and connect with LastPage of previous chapter - most chapters contain section breaks between landscape & protrait pages, where page numbers had been previously connected using "continue from previous section" - should I just unplug the pc now.. "Irish Cruiser" wrote: Hello Graham/Steve Still here.. took a break to re-charge! I am making painstaking progress, but still not there yet. Figured out my keyboard was locked, fixed that problem, so crtl F9 now working fine. Created 2 test docs and magnaged to connect test 1 & test 2 as follows: {={PAGE} + {INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\test2.doc" LastPage}} When I replace "test2.doc" with "Executive_Suammary.doc" I get a NEW error - !Unexpected End of Formula Is this any better than Syntax error! P.S. I am Irish, I work for Cliffs of Moher Cruises on the west coast, so our boat is little bit smaller than Irish Ferries! "Graham Mayor" wrote: This error means that you have entered the field boundaries {} from the keyboard and not by using CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: Hi Steve, all verfieid, still getting !Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#13
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
It seems your second document (the one with the calculation) has page
numbers that do not start at the first page and has section breaks. For the field to work as you require it has to add the displayed page numbers rather than the actual page numbers. You will have to adjust the calculation for each section to take account of the difference between the perceived page number and the actual page number eg as the first section varies in length Page {=({ Page } + ({ NumPages } - { SectionPages }) +{ IncludeText "D:\\My Documents\\Test\\Versions\\Even\\Doc 1.doc" LastPage } - 1) } and in the documents with 2 sections that you wish to carry the page number from, you need to modify the SET field { SET LastPage{ = { Numpages } - { SectionPages } } } The *actual* page number is that displayed in the status bar at the bottom of the Word window. While you can get the correct *displayed* page numbers by this method, your TOCs will show the *actual* page numbers and I don't see any easy solution to this - apart from not showing page numbers in the TOC. As an Irishman might have said when asked directions - If I was going there I wouldn't have started from here Maybe this is one occasion when risking the master document function could be an options (but do keep copies or you could lose the lot) http://word.mvps.org/FAQs/General/Wh...ocsCorrupt.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: UPDATE!! Okay, not sure how(?) but the filed has decided to work, EXCEPT it has not added the numbers correctly Exec Summ is only 1 page. So my next chapter, Senior Mgt needs to start on Page 2. The formula reckons it is actually Page 4 and then each page after goes up by 2 instead of 1. Further complication - I had inserted a TOC at the start of every chapter, which I do not want included in page numbers. This was separated originally by a section break, and a page number in footer, manually starting at the designated number for that chapter. So.. this is what I am trying to do: - auto-link page numbers between 14 chapters of various lengths. - each chapter currently has its own TOC, which can vary in length from 1 page to 6 pages. I want page numbers to start after TOC and connect with LastPage of previous chapter - most chapters contain section breaks between landscape & protrait pages, where page numbers had been previously connected using "continue from previous section" - should I just unplug the pc now.. "Irish Cruiser" wrote: Hello Graham/Steve Still here.. took a break to re-charge! I am making painstaking progress, but still not there yet. Figured out my keyboard was locked, fixed that problem, so crtl F9 now working fine. Created 2 test docs and magnaged to connect test 1 & test 2 as follows: {={PAGE} + {INCLUDETEXT "C:\\Documents and Settings\\Owner\\Desktop\\Jan 9\\test2.doc" LastPage}} When I replace "test2.doc" with "Executive_Suammary.doc" I get a NEW error - !Unexpected End of Formula Is this any better than Syntax error! P.S. I am Irish, I work for Cliffs of Moher Cruises on the west coast, so our boat is little bit smaller than Irish Ferries! "Graham Mayor" wrote: This error means that you have entered the field boundaries {} from the keyboard and not by using CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Irish Cruiser wrote: Hi Steve, all verfieid, still getting !Syntax Error, { Sorry, not familiar with fields Verify that the path is correct, that the bookmark name is correct, and that the bookmark actually includes nothing more than a number. |
#14
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
page numbers, multiple docs
Irish Cruiser wrote:
P.S. I am Irish, I work for Cliffs of Moher Cruises on the west coast, so our boat is little bit smaller than Irish Ferries! The Cliffs are one place that will be on my agenda if I have time this trip -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
How do I start numbering of front matter at page xvii? | Page Layout | |||
Over-riding Section Page Numbers with Document Page Numbers in a T | Microsoft Word Help | |||
2 diff. page numbers per page in header/footer? | Page Layout | |||
Multiple Page Numbers on a Single Page | Microsoft Word Help | |||
Page Numbers Print { PAGE } in Footer in WORD even after ALT + F9 | Microsoft Word Help |