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#1
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I have several places in a document I'm creating where I have used 3
paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
#2
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Instead of inserting a manual page break, format the paragraph after the
desired break point as "Page break before." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alisande" wrote in message ... I have several places in a document I'm creating where I have used 3 paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
#3
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Hi Alisande,
In your first attempt, the page break (which is really just a character) is in the same paragraph with the text you're trying to format. There can only be one paragraph shading per paragraph. Your workaround works because the page break is no longer in the same paragraph with the text. A better method is to select the paragraph with the text, go to Format Paragraph Line & Page breaks, and check the box for "Page break before". Click OK. Now delete the page break above the title, which is no longer needed. The best method is to define a paragraph style specifically for your titles. That style can include the font, the shading, extra space before and after (instead of the blank lines), and the "Page break before" setting. Just apply that style to any paragraph, and it instantly is formatted just like all the other headings. Also, if you change your mind about something -- say, to change the color of the shading -- you only need to change the setting in the style, and all the headings will change together. For more information, see http://www.shaunakelly.com/word/conc...les/index.html http://www.shaunakelly.com/word/conc...phs/index.html http://www.shaunakelly.com/word/styl...sOnStyles.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Alisande wrote: I have several places in a document I'm creating where I have used 3 paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
#4
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I just tried that and it inserted not one, but four, blank pages before the
paragraph. This is not a document I created, and it's been edited by someone else before it got to me, all three of us using different versions of Word (BTW, I'm using Office XP - Word 2002). Could that be contributing to the problem? Or - is there a way to view the underlying formatting codes so that I can try to troubleshoot what's happening here? Thank you for your help. "Suzanne S. Barnhill" wrote: Instead of inserting a manual page break, format the paragraph after the desired break point as "Page break before." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alisande" wrote in message ... I have several places in a document I'm creating where I have used 3 paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
#5
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I think you got four blank pages because you formatted each of the three
paragraphs with "page break before", plus you still have the manual page break. Get rid of the blank paragraphs and the manual page break, and use Space Before or Space After paragraph formatting instead of the blank lines. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Alisande wrote: I just tried that and it inserted not one, but four, blank pages before the paragraph. This is not a document I created, and it's been edited by someone else before it got to me, all three of us using different versions of Word (BTW, I'm using Office XP - Word 2002). Could that be contributing to the problem? Or - is there a way to view the underlying formatting codes so that I can try to troubleshoot what's happening here? Thank you for your help. "Suzanne S. Barnhill" wrote: Instead of inserting a manual page break, format the paragraph after the desired break point as "Page break before." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alisande" wrote in message ... I have several places in a document I'm creating where I have used 3 paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
#6
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Thanks much....I appreciate your help.
"Jay Freedman" wrote: I think you got four blank pages because you formatted each of the three paragraphs with "page break before", plus you still have the manual page break. Get rid of the blank paragraphs and the manual page break, and use Space Before or Space After paragraph formatting instead of the blank lines. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Alisande wrote: I just tried that and it inserted not one, but four, blank pages before the paragraph. This is not a document I created, and it's been edited by someone else before it got to me, all three of us using different versions of Word (BTW, I'm using Office XP - Word 2002). Could that be contributing to the problem? Or - is there a way to view the underlying formatting codes so that I can try to troubleshoot what's happening here? Thank you for your help. "Suzanne S. Barnhill" wrote: Instead of inserting a manual page break, format the paragraph after the desired break point as "Page break before." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alisande" wrote in message ... I have several places in a document I'm creating where I have used 3 paragraphs - the top & bottom lines blank, the middle one containing white text - which I have formatted to be shaded (using format, borders & shading, paragraph), to serve as "title" headings for various sections of the document. I am having problems when I try to insert a page break just prior to the shaded text. What happens is that the "page break" line on the page above the shaded text also appears as a shaded bar. When I highlight only that line and try to remove the paragraph shading, the shading is also deleted from the three paragraphs on the next page that I do want to appear shaded. I am sure that it is due to something really simple that I can change, but have not been able to figure out what it is. I did devise a "workaround" by inserting a line just above the paragraphs I want shaded and reducing the font size to very small, and then removing the shading from that paragraph (which I can do - it's only the page break that affects those below it) but it seems like there should be an easier/better way to do it. Can you help me fix this problem - or tell me if there is an alternate way to format my title sections to avoid the issue altogether? Thanks! |
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