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#1
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How do I create multiple indexes in Word?
I am actually working on a book-length document (500+ pages). I want to
create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
#2
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Yes, you can have multiple indexes. Each XE (index entry) field must have an
identifier, and you will use the corresponding identifier in the INDEX field. You can also have as many TOCs as you like, based on specific styles, bookmarked text, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "JimMaher" wrote in message ... I am actually working on a book-length document (500+ pages). I want to create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
#3
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I understand how you can have multple table identifiers. However, when you
want to use them, how do you locate them under "Insert," "Reference," "Index and Tables?" I am having problems locating my table identifiers in this menu. Thank you for any help you could provide. "Suzanne S. Barnhill" wrote: Yes, you can have multiple indexes. Each XE (index entry) field must have an identifier, and you will use the corresponding identifier in the INDEX field. You can also have as many TOCs as you like, based on specific styles, bookmarked text, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "JimMaher" wrote in message ... I am actually working on a book-length document (500+ pages). I want to create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
#4
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I may not be seeing the dialog properly since I don't have any XE fields
when I test, but it doesn't be possible to insert this switch from the UI; you may have to edit the INDEX field manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chad" wrote in message ... I understand how you can have multple table identifiers. However, when you want to use them, how do you locate them under "Insert," "Reference," "Index and Tables?" I am having problems locating my table identifiers in this menu. Thank you for any help you could provide. "Suzanne S. Barnhill" wrote: Yes, you can have multiple indexes. Each XE (index entry) field must have an identifier, and you will use the corresponding identifier in the INDEX field. You can also have as many TOCs as you like, based on specific styles, bookmarked text, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "JimMaher" wrote in message ... I am actually working on a book-length document (500+ pages). I want to create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
#5
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How? When I go into "Index and Tables," I cannot see where I need to put in
my table identifier of "F." Thanks, "Suzanne S. Barnhill" wrote: I may not be seeing the dialog properly since I don't have any XE fields when I test, but it doesn't be possible to insert this switch from the UI; you may have to edit the INDEX field manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chad" wrote in message ... I understand how you can have multple table identifiers. However, when you want to use them, how do you locate them under "Insert," "Reference," "Index and Tables?" I am having problems locating my table identifiers in this menu. Thank you for any help you could provide. "Suzanne S. Barnhill" wrote: Yes, you can have multiple indexes. Each XE (index entry) field must have an identifier, and you will use the corresponding identifier in the INDEX field. You can also have as many TOCs as you like, based on specific styles, bookmarked text, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "JimMaher" wrote in message ... I am actually working on a book-length document (500+ pages). I want to create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
#6
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After you have inserted the index using the UI and closed the dialog, press
Alt+F9 to display the INDEX field and type in the switch manually. Alt+F9 to toggle the display back and F9 to update. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chad" wrote in message ... How? When I go into "Index and Tables," I cannot see where I need to put in my table identifier of "F." Thanks, "Suzanne S. Barnhill" wrote: I may not be seeing the dialog properly since I don't have any XE fields when I test, but it doesn't be possible to insert this switch from the UI; you may have to edit the INDEX field manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chad" wrote in message ... I understand how you can have multple table identifiers. However, when you want to use them, how do you locate them under "Insert," "Reference," "Index and Tables?" I am having problems locating my table identifiers in this menu. Thank you for any help you could provide. "Suzanne S. Barnhill" wrote: Yes, you can have multiple indexes. Each XE (index entry) field must have an identifier, and you will use the corresponding identifier in the INDEX field. You can also have as many TOCs as you like, based on specific styles, bookmarked text, etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "JimMaher" wrote in message ... I am actually working on a book-length document (500+ pages). I want to create several different indices. The usual type, plus a second one of Quotations and a third of "Stories". This document also has a Table of Contents, and I'll probably create a Table of Illustrations (actually, financial tables and graphs). Is there a way to do multiple indices in Word 2002? Is Word the right tool, or should I use something else? Thanks, Jim Maher |
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