When I make a change in the document with track changes, it will show that
the change is associated to me...after I save the document containing my
changes, Word says the changes are associated with the Author of the
document...no longer me.

Hi dalkins

Word 2003? Have a look at Tools Options Security. Is the "Remove
personal information from file properties on save" ticked? If so, then Word
will remove a whole lot of personal information when you save the file. That
personal information includes your name, and the tracked changes is
allocated to the generic "Author" person.

If you un-tick that box, does Word correctly save your name?

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"dalkins" wrote in message
...
When I make a change in the document with track changes, it will show that
the change is associated to me...after I save the document containing my
changes, Word says the changes are associated with the Author of the
document...no longer me.

I have the same issue at least on some documents. Unfortunately, your
suggestion does not resolve the problem.

Here's what I note. When I bring up the document, all existing changes
are identified as made by Author. When I make further changes, they
appear in a different color and are identified as made by John
Greenwood (i.e. me). As soon as I save the document (with or without
closing it) all changes revert to the first color and are identified as
made by Author. After that if I (John Greenwood) try to delete new text
attributed to Author (because I saved the document and immediately
thereafter decided I didn't like the addition I made) the text is not
deleted it is struck through. This really screws up the track changes
process.

I am using Word 2003 SP1. Balloons only for comments and formatting.
Remove personal info is unchecked. The three boxes below that are
checked.

I created the document, but it was e-mailed to someone else who edited
it with track changes on. I accepted all his changes. It was after
that when the problem surfaced. Could this be triggered by an
intermediate editor who worked in an earlier version of Word?

TIA

Shauna Kelly Wrote:
Hi dalkins

Word 2003? Have a look at Tools Options Security. Is the "Remove
personal information from file properties on save" ticked? If so, then
Word
will remove a whole lot of personal information when you save the file.
That
personal information includes your name, and the tracked changes is
allocated to the generic "Author" person.

If you un-tick that box, does Word correctly save your name?

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"dalkins" wrote in message
...
When I make a change in the document with track changes, it will show
that
the change is associated to me...after I save the document containing
my
changes, Word says the changes are associated with the Author of the
document...no longer me.


--
jgreenwood

EUREKA! - my recipient turned on "remove personal info." I didn't
realize it was document specific.

jgreenwood Wrote:
I have the same issue at least on some documents. Unfortunately, your
suggestion does not resolve the problem.

Here's what I note. When I bring up the document, all existing changes
are identified as made by Author. When I make further changes, they
appear in a different color and are identified as made by John
Greenwood (i.e. me). As soon as I save the document (with or without
closing it) all changes revert to the first color and are identified as
made by Author. After that if I (John Greenwood) try to delete new text
attributed to Author (because I saved the document and immediately
thereafter decided I didn't like the addition I made) the text is not
deleted it is struck through. This really screws up the track changes
process.

I am using Word 2003 SP1. Balloons only for comments and formatting.
Remove personal info is unchecked. The three boxes below that are
checked.

I created the document, but it was e-mailed to someone else who edited
it with track changes on. I accepted all his changes. It was after
that when the problem surfaced. Could this be triggered by an
intermediate editor who worked in an earlier version of Word?

TIA


--
jgreenwood

Having identified the issue, I am not completely satisfied with the
solution. I susprct this falls into the category of "works as
intended" - but:

If I am working on a document with remove personal info checked and I
save the document (which I do regularly) the changes become changes by
author. If I then change my mind about an insert and want to delete it
Word treats it as a change by one person of a prior change by another
person - i.e. by striking through the text instead of deleting it. I
can then tell Word to accept the change, but not only is that an
annoyance, it increases the chances of a screw-up where the mark-up I
ultimately create does not accurately identify the changes.

In the future I will try to remember to check the status of "remove
personal information" on every incoming document before starting my own
work, but in my limited testing there are circumstances where I cannot
control matters. For instance when I tried creating a new document
through compare and merge, all changes are marked as being made by
author regardless of the setting.

Thoughts, hints, practical advice welcome.



jgreenwood Wrote:
EUREKA! - my recipient turned on "remove personal info." I didn't
realize it was document specific.


--
jgreenwood