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#1
Posted to microsoft.public.word.mailmerge.fields
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Can't save merge criteria
I have read here that other people also preferred the "old" version of merge. I have eventually managed to figure out how to do it, but... I help in the office of various charities. I am considered the "expert" which I am compared to the other "staff". :-) I have set up merges for them, so that they can easily run off labels if I'm not around. There are various versions of these, some only include a certain number (say, a mail out to the committee only) all originating from the same data base (a word document) So, in the past, I've set up mail merges, using the required criteria and saved it at that point, so that if anyone wants to print some labels, they only need to click on the "merge to printer" button. I could of course save the merged labels as a document, but that wouldn't be up to date as the data source often changes. Some of the old ones I created (even though they were set up in Office97) still work. I can't seem to create any new ones though! I manage to set up the merge and run it, but if I try saving the page with just the "address block" on it, and then try using it, it can no longer find the data source. I even moved the data source to the 'My Data Sources' folder thinking that this may be what's causing the problem, but it still can't find it. It invites me to browse for it and open it, which I do, still get the same pop-up back insisting that it can't see it. The only other option it allows is to make it into a word document, which is course isn't going to allow me to do the merge. What am I doing wrong? -- Cheers, Judy -- some quotes perceptive, some pedestrian, none mine :-) What boots up must come down. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Can't save merge criteria
Hi Csutak40,
Which versin of Word are you using now? Are you trying to set any of the criteria in the "Recipients" dialog box? I have read here that other people also preferred the "old" version of merge. I have eventually managed to figure out how to do it, but... I help in the office of various charities. I am considered the "expert" which I am compared to the other "staff". :-) I have set up merges for them, so that they can easily run off labels if I'm not around. There are various versions of these, some only include a certain number (say, a mail out to the committee only) all originating from the same data base (a word document) So, in the past, I've set up mail merges, using the required criteria and saved it at that point, so that if anyone wants to print some labels, they only need to click on the "merge to printer" button. I could of course save the merged labels as a document, but that wouldn't be up to date as the data source often changes. Some of the old ones I created (even though they were set up in Office97) still work. I can't seem to create any new ones though! I manage to set up the merge and run it, but if I try saving the page with just the "address block" on it, and then try using it, it can no longer find the data source. I even moved the data source to the 'My Data Sources' folder thinking that this may be what's causing the problem, but it still can't find it. It invites me to browse for it and open it, which I do, still get the same pop-up back insisting that it can't see it. The only other option it allows is to make it into a word document, which is course isn't going to allow me to do the merge. What am I doing wrong? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
Posted to microsoft.public.word.mailmerge.fields
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Can't save merge criteria
Cindy M. typed:
Hi Csutak40, Which versin of Word are you using now? I am using Word 2003 Are you trying to set any of the criteria in the "Recipients" dialog box? Yes, I am. I don't want labels to be created for the entire data base, just for people where a column has "nonblanks" in it. The merge works fine, that one time. However I need to go through the whole procedure every time, if I try to save the merge, it can't find the document I've browsed to. Even after I changed the location of the document to the "Data Sources" folder Cheers, Judy -- some quotes perceptive, some pedestrian, none mine :-) Ability hits the mark where presumption overshoots and diffidence falls short. -- (Golda Meir) I have read here that other people also preferred the "old" version of merge. I have eventually managed to figure out how to do it, but... I help in the office of various charities. I am considered the "expert" which I am compared to the other "staff". :-) I have set up merges for them, so that they can easily run off labels if I'm not around. There are various versions of these, some only include a certain number (say, a mail out to the committee only) all originating from the same data base (a word document) So, in the past, I've set up mail merges, using the required criteria and saved it at that point, so that if anyone wants to print some labels, they only need to click on the "merge to printer" button. I could of course save the merged labels as a document, but that wouldn't be up to date as the data source often changes. Some of the old ones I created (even though they were set up in Office97) still work. I can't seem to create any new ones though! I manage to set up the merge and run it, but if I try saving the page with just the "address block" on it, and then try using it, it can no longer find the data source. I even moved the data source to the 'My Data Sources' folder thinking that this may be what's causing the problem, but it still can't find it. It invites me to browse for it and open it, which I do, still get the same pop-up back insisting that it can't see it. The only other option it allows is to make it into a word document, which is course isn't going to allow me to do the merge. What am I doing wrong? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) -- |
#4
Posted to microsoft.public.word.mailmerge.fields
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Can't save merge criteria
Hi Csutak40,
Which versin of Word are you using now? I am using Word 2003 Are you trying to set any of the criteria in the "Recipients" dialog box? Yes, I am. I don't want labels to be created for the entire data base, just for people where a column has "nonblanks" in it. The merge works fine, that one time. However I need to go through the whole procedure every time, if I try to save the merge, it can't find the document I've browsed to. Even after I changed the location of the document to the "Data Sources" folder Instead of using the lists in the Recipients dialog box, try displaying the "Advanced" dialog box and set the criteria there. Select the column name from the first dropdown, then "is not blank" from the second drop down. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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