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#1
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Wrong numbers in numbered lists
I have many numbered lists in a Word document.
When I save the document and then open it subsequent numbered lists pick up numbering from the end of the previous lists. I need to select "start numbering from beginning" in menu for all lists to correct this. It is very hard to find and correct each list: I spend 30 minutes correcting lists each time I want to print the document. I have this problem with different documents in different versions of MS Word (now I use MS Office 2003 SP1). I tried to search internet for my problem and I found many pages like this: http://forum.ecoustics.com/bbs/messa...79/148076.html This is common problem. What should I do to fix it? |
#2
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Apply a numbered style, such as one from the built-in List Number
series, to all of your numbered paragraphs, and then use one of the techniques described at http://word.mvps.org/FAQs/Numbering/...artMethods.htm to restart numbering as needed. -- Stefan Blom Microsoft Word MVP "SAn" wrote in message ... I have many numbered lists in a Word document. When I save the document and then open it subsequent numbered lists pick up numbering from the end of the previous lists. I need to select "start numbering from beginning" in menu for all lists to correct this. It is very hard to find and correct each list: I spend 30 minutes correcting lists each time I want to print the document. I have this problem with different documents in different versions of MS Word (now I use MS Office 2003 SP1). I tried to search internet for my problem and I found many pages like this: http://forum.ecoustics.com/bbs/messa...79/148076.html This is common problem. What should I do to fix it? |
#3
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OK. The last two restarting techniques described in your link are solving my
problem, but why the most obvious way of restarting list numeration ("restart numbering" command) is not working? It works until I save and close document. When I open document again the numbering is incorrect... |
#4
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Well, the Restart Numbering command should work, with the limitations
described in the article. I'm not sure why it doesn't work for you. However, the fact that problem occurs when you close and reopen the document suggests a *possible* reason, namely the "Automatically update document styles" option in ToolsTemplates and Add-Ins. Clear this option, if it is checked, and try again. But since you've found that the other two methods work, why not use one of them? -- Stefan Blom Microsoft Word MVP "SAn" wrote in message ... OK. The last two restarting techniques described in your link are solving my problem, but why the most obvious way of restarting list numeration ("restart numbering" command) is not working? It works until I save and close document. When I open document again the numbering is incorrect... |
#5
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Thanks that you found a time for my problem.
I will tell you how to reproduce missnumbering. 1) Make an empty Word document based on the default template. 2) Type this text to it (without minuses): -------------------------- This is subdocument. First list: One Two Three Second list: One Two Three ------------------------- 3) Create a new style named 'MyNumberedList' with single-leveled numbering. I used predefined numbering template 1. 2. 3. ... for this style (to make such a style press 'Format'-'Styles and Formatting'-'Create style' in the sidebar. Then press 'Format' button in new window and 'Numbering' in menu. Select numbering template and press OK. Enter style name and press OK) 4) Mark all 'One', 'Two' and 'Three' lines with this style and select 'Restart numbering' in right-mouse-button-menu for both 'One' lines in the document. You will get something like this: -------------------------- This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 5) Save this file as 'SubDocument.doc'. 6) Close file. 7) Make new file. 8) Type this text (without minuses): ------------------------- This is main document. One Two Three ------------------------- 9) Select View-Structure in the main menu 10) Make a new line after 'Three' and press 'Insert subdocument' button on the 'Structure' toolbar. Select 'SubDocument.doc' and press 'open'. 11) Mark 'One', 'Two' and 'Three' words in main document with style 'MyNumberedList'. 12) Correct missnumbered lists with 'Restart numbering' command and save document as 'MainDocument.doc'. You will get something like this: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 13) Close document and then open it. 14) Press 'Expand subdocuments' button on the 'structure' toolbar. You will get: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 4. One 5. Two 6. Three ------------------------- 15) Enjoy. I suggest you try to correct missnumbered list (this will be the last list) using 'restart numbering' command and see what is happening: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 4. One 5. Two 6. Three Second list: 1. One 2. Two 3. Three ------------------------- Very strange, isn't it? You can make some direct formatting in 'MainDocument.doc' and 'SubDocument.doc' to see that direct formatting preserved during save operation but the numbering is not. |
#6
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Are you referring to list styles? I'm not very familiar with those.
Instead, I stick to numbering linked to *paragraph styles* (and to field numbering). However, if you want more information about list styles you could try asking about them in the numbering newsgroup. Furthermore, your reference to main documents and sub documents indicate that the master document feature is involved, which makes things even more complicated, since master documents are considered unreliable. See http://word.mvps.org/FAQs/General/RecoverMasterDocs.htm . For detailed information about Word's numbering, see: Word's numbering explained http://word.mvps.org/FAQs/Numbering/...gExplained.htm -- Stefan Blom Microsoft Word MVP "SAn" wrote in message news Thanks that you found a time for my problem. I will tell you how to reproduce missnumbering. 1) Make an empty Word document based on the default template. 2) Type this text to it (without minuses): -------------------------- This is subdocument. First list: One Two Three Second list: One Two Three ------------------------- 3) Create a new style named 'MyNumberedList' with single-leveled numbering. I used predefined numbering template 1. 2. 3. ... for this style (to make such a style press 'Format'-'Styles and Formatting'-'Create style' in the sidebar. Then press 'Format' button in new window and 'Numbering' in menu. Select numbering template and press OK. Enter style name and press OK) 4) Mark all 'One', 'Two' and 'Three' lines with this style and select 'Restart numbering' in right-mouse-button-menu for both 'One' lines in the document. You will get something like this: -------------------------- This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 5) Save this file as 'SubDocument.doc'. 6) Close file. 7) Make new file. 8) Type this text (without minuses): ------------------------- This is main document. One Two Three ------------------------- 9) Select View-Structure in the main menu 10) Make a new line after 'Three' and press 'Insert subdocument' button on the 'Structure' toolbar. Select 'SubDocument.doc' and press 'open'. 11) Mark 'One', 'Two' and 'Three' words in main document with style 'MyNumberedList'. 12) Correct missnumbered lists with 'Restart numbering' command and save document as 'MainDocument.doc'. You will get something like this: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 13) Close document and then open it. 14) Press 'Expand subdocuments' button on the 'structure' toolbar. You will get: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 4. One 5. Two 6. Three ------------------------- 15) Enjoy. I suggest you try to correct missnumbered list (this will be the last list) using 'restart numbering' command and see what is happening: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 4. One 5. Two 6. Three Second list: 1. One 2. Two 3. Three ------------------------- Very strange, isn't it? You can make some direct formatting in 'MainDocument.doc' and 'SubDocument.doc' to see that direct formatting preserved during save operation but the numbering is not. |
#7
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Thank you.
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#8
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Sorry, I don't have an answer because I don't use Master Documents. However,
you may need the reason I don't more than you need an answer. "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a good way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. See http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm for more information on what goes wrong, and http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm for ideas on how to salvage what you can. See http://www.techwr-l.com/techwhirl/ma...masterdocs.doc for Steve Hudson's instructions if you are willing to follow them very carefully. See: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...Numbering.html. (For bullets see http://www.shaunakelly.com/word/bull...olbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Number...gExplained.htm -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "SAn" wrote in message news Thanks that you found a time for my problem. I will tell you how to reproduce missnumbering. 1) Make an empty Word document based on the default template. 2) Type this text to it (without minuses): -------------------------- This is subdocument. First list: One Two Three Second list: One Two Three ------------------------- 3) Create a new style named 'MyNumberedList' with single-leveled numbering. I used predefined numbering template 1. 2. 3. ... for this style (to make such a style press 'Format'-'Styles and Formatting'-'Create style' in the sidebar. Then press 'Format' button in new window and 'Numbering' in menu. Select numbering template and press OK. Enter style name and press OK) 4) Mark all 'One', 'Two' and 'Three' lines with this style and select 'Restart numbering' in right-mouse-button-menu for both 'One' lines in the document. You will get something like this: -------------------------- This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 5) Save this file as 'SubDocument.doc'. 6) Close file. 7) Make new file. 8) Type this text (without minuses): ------------------------- This is main document. One Two Three ------------------------- 9) Select View-Structure in the main menu 10) Make a new line after 'Three' and press 'Insert subdocument' button on the 'Structure' toolbar. Select 'SubDocument.doc' and press 'open'. 11) Mark 'One', 'Two' and 'Three' words in main document with style 'MyNumberedList'. 12) Correct missnumbered lists with 'Restart numbering' command and save document as 'MainDocument.doc'. You will get something like this: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 1. One 2. Two 3. Three ------------------------- 13) Close document and then open it. 14) Press 'Expand subdocuments' button on the 'structure' toolbar. You will get: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 1. One 2. Two 3. Three Second list: 4. One 5. Two 6. Three ------------------------- 15) Enjoy. I suggest you try to correct missnumbered list (this will be the last list) using 'restart numbering' command and see what is happening: ------------------------- This is main document. 1. One 2. Two 3. Three This is subdocument. First list: 4. One 5. Two 6. Three Second list: 1. One 2. Two 3. Three ------------------------- Very strange, isn't it? You can make some direct formatting in 'MainDocument.doc' and 'SubDocument.doc' to see that direct formatting preserved during save operation but the numbering is not. |
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