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#1
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Help me save my report from the reviewers!
There are people who drive their car by turning the key and pressing the gas
pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#2
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
Once Office 2007 is released, you'll be able to lock the template down
so that they can only use styles which you give them and absolutely nothing else. But until then, you're stuck. I have a client who has this problem because they edit manuscripts for publication and the authors put in all kinds of nutty stuff that isn't in the template. Betty Ed wrote: There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#3
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
Thanks for the response, Betty. I'm not really going to be able to use that
feature, though - all of this is based on Normal, because the others are not going to have my templates. I often have to begin by modifying documents produces elsewhere. I might be able to copy everything over to my own template and do some things that way, but in my low-on-the-food-chain position, I'm not able to impose sweeping changes like templates. Ed wrote in message oups.com... Once Office 2007 is released, you'll be able to lock the template down so that they can only use styles which you give them and absolutely nothing else. But until then, you're stuck. I have a client who has this problem because they edit manuscripts for publication and the authors put in all kinds of nutty stuff that isn't in the template. Betty Ed wrote: There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#4
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
I feel your pain, but I don't know what to suggest. Perhaps limit them to
comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#5
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
Perhaps limit them to
comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#6
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
I have this kind of problem all the time where I work. I use these principles.
First, I NEVER give them "my" copy of the document. I keep my clean copy in a protected folder that only I have access to. Then I create a review copy that I distribute to the children with hammers (CWH) for review. Before I send the CWH a review copy, I re-name the document (so I never get a review copy mixed up with my clean copy) and I accept all changes and then turn on the change tracking so I can see what they do. Second, I NEVER use regular copy and paste to import changes from the CWH into my clean copy. I only use Paste Special - Unformatted text. That loses any special attributes, such as italics or superscript, but it saves me lots of headaches. This means I have to re-do everything that they have done, but it keeps the CWH out of my clean copy. I can also see what different reviewers have done. If Abbott wants to expand a section and Costello wants to delete the same section, I can see the potential conflict and can get with Abbott and Costello to resolve the difference. I hope this helps. Fred "Ed" wrote: Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#7
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
This means I have to re-do everything that they have done,
Sometimes the changes are so vast, it's easier to accept them and go on than re-doing it all. (One guy, rather than pasting in a sample paragraph and inserting a comment "Make it look like this", redid seven pages! I guess he had to justify his "higher level" of editorial name plate!) I suppose the best way would be to go through and check all Changes, then reset the paragraph style as appropriate. I guess as long as there are "children with hammers", there is going to be the time-consuming task of rebuilding what they've "fixed". (It wouldn't be so bad if they at least knew the basics of this big electronic hammer they use . . . ) Ed "Idaho Word Man" wrote in message ... I have this kind of problem all the time where I work. I use these principles. First, I NEVER give them "my" copy of the document. I keep my clean copy in a protected folder that only I have access to. Then I create a review copy that I distribute to the children with hammers (CWH) for review. Before I send the CWH a review copy, I re-name the document (so I never get a review copy mixed up with my clean copy) and I accept all changes and then turn on the change tracking so I can see what they do. Second, I NEVER use regular copy and paste to import changes from the CWH into my clean copy. I only use Paste Special - Unformatted text. That loses any special attributes, such as italics or superscript, but it saves me lots of headaches. This means I have to re-do everything that they have done, but it keeps the CWH out of my clean copy. I can also see what different reviewers have done. If Abbott wants to expand a section and Costello wants to delete the same section, I can see the potential conflict and can get with Abbott and Costello to resolve the difference. I hope this helps. Fred "Ed" wrote: Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#8
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Help me save my report from the reviewers!
Hi Ed
Ed wrote: Thanks for the response, Betty. I'm not really going to be able to use that feature, though - all of this is based on Normal, because the others are not going to have my templates. I often have to begin by modifying documents produces elsewhere. I might be able to copy everything over to my own template and do some things that way, but in my low-on-the-food-chain position, I'm not able to impose sweeping changes like templates. I don't really see the connection to your Normal.dot. Even in Word 2003, you can "lock down" your document and offer the user only a predefined set of styles. If you don't want to use that featu if you cannot teach the reviewers to use only Word's comment feature, for instance, you will always have to do a lot of "manual" afterwards. HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#9
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
"Resetting the style" doesn't always undo all the damage they've done. If
they've pasted anything from another document into their review copy, they may well have put the entire style sheet from that other document into the review copy. I've had reports come back to me with as many as five Heading 1 styles stacked on top of each other. If you use Paste Special - Unformatted Text, you can paste those seven pages of text into your clean copy without bring any styles over. You still need to add any italics, bold, superscript, etc., but you don't trash your template. Fred P.S. If this post was helpful, please click Yes for the question "Was this post helpful." Thanks! "Ed" wrote: This means I have to re-do everything that they have done, Sometimes the changes are so vast, it's easier to accept them and go on than re-doing it all. (One guy, rather than pasting in a sample paragraph and inserting a comment "Make it look like this", redid seven pages! I guess he had to justify his "higher level" of editorial name plate!) I suppose the best way would be to go through and check all Changes, then reset the paragraph style as appropriate. I guess as long as there are "children with hammers", there is going to be the time-consuming task of rebuilding what they've "fixed". (It wouldn't be so bad if they at least knew the basics of this big electronic hammer they use . . . ) Ed "Idaho Word Man" wrote in message ... I have this kind of problem all the time where I work. I use these principles. First, I NEVER give them "my" copy of the document. I keep my clean copy in a protected folder that only I have access to. Then I create a review copy that I distribute to the children with hammers (CWH) for review. Before I send the CWH a review copy, I re-name the document (so I never get a review copy mixed up with my clean copy) and I accept all changes and then turn on the change tracking so I can see what they do. Second, I NEVER use regular copy and paste to import changes from the CWH into my clean copy. I only use Paste Special - Unformatted text. That loses any special attributes, such as italics or superscript, but it saves me lots of headaches. This means I have to re-do everything that they have done, but it keeps the CWH out of my clean copy. I can also see what different reviewers have done. If Abbott wants to expand a section and Costello wants to delete the same section, I can see the potential conflict and can get with Abbott and Costello to resolve the difference. I hope this helps. Fred "Ed" wrote: Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#10
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
Word 2002 doesn't offer this feature; Word 2003 does, but it depends on
everyone using that version: if a Word 2000/2002 user opens a Word 2003 document in which you have protected styles, my understanding is that the entire document is locked. I think Idaho Word Man's approach is probably better than that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#11
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
Luckily, I'm in a position where I can give my clients hard copy and make
them mark that up. I don't let them get their hands on "my" file! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Idaho Word Man" wrote in message ... I have this kind of problem all the time where I work. I use these principles. First, I NEVER give them "my" copy of the document. I keep my clean copy in a protected folder that only I have access to. Then I create a review copy that I distribute to the children with hammers (CWH) for review. Before I send the CWH a review copy, I re-name the document (so I never get a review copy mixed up with my clean copy) and I accept all changes and then turn on the change tracking so I can see what they do. Second, I NEVER use regular copy and paste to import changes from the CWH into my clean copy. I only use Paste Special - Unformatted text. That loses any special attributes, such as italics or superscript, but it saves me lots of headaches. This means I have to re-do everything that they have done, but it keeps the CWH out of my clean copy. I can also see what different reviewers have done. If Abbott wants to expand a section and Costello wants to delete the same section, I can see the potential conflict and can get with Abbott and Costello to resolve the difference. I hope this helps. Fred "Ed" wrote: Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#12
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
So perhaps one help might be to purge the document of any Styles not used in
the doc. That way, I can tell at a glance at the Styles organizer what might have crept in. And if all Styles used have my own unique names, I won't risk an "automatically update Style" on their machine messing with my document (although I have ~no idea~ why their Normal style wants the Swedish dictionary!). Using Accept and Reject Changes - if the change is pasted-in text, will accepting it accept the Style also, or just the text with any character formatting? Ed "Idaho Word Man" wrote in message ... "Resetting the style" doesn't always undo all the damage they've done. If they've pasted anything from another document into their review copy, they may well have put the entire style sheet from that other document into the review copy. I've had reports come back to me with as many as five Heading 1 styles stacked on top of each other. If you use Paste Special - Unformatted Text, you can paste those seven pages of text into your clean copy without bring any styles over. You still need to add any italics, bold, superscript, etc., but you don't trash your template. Fred P.S. If this post was helpful, please click Yes for the question "Was this post helpful." Thanks! "Ed" wrote: This means I have to re-do everything that they have done, Sometimes the changes are so vast, it's easier to accept them and go on than re-doing it all. (One guy, rather than pasting in a sample paragraph and inserting a comment "Make it look like this", redid seven pages! I guess he had to justify his "higher level" of editorial name plate!) I suppose the best way would be to go through and check all Changes, then reset the paragraph style as appropriate. I guess as long as there are "children with hammers", there is going to be the time-consuming task of rebuilding what they've "fixed". (It wouldn't be so bad if they at least knew the basics of this big electronic hammer they use . . . ) Ed "Idaho Word Man" wrote in message ... I have this kind of problem all the time where I work. I use these principles. First, I NEVER give them "my" copy of the document. I keep my clean copy in a protected folder that only I have access to. Then I create a review copy that I distribute to the children with hammers (CWH) for review. Before I send the CWH a review copy, I re-name the document (so I never get a review copy mixed up with my clean copy) and I accept all changes and then turn on the change tracking so I can see what they do. Second, I NEVER use regular copy and paste to import changes from the CWH into my clean copy. I only use Paste Special - Unformatted text. That loses any special attributes, such as italics or superscript, but it saves me lots of headaches. This means I have to re-do everything that they have done, but it keeps the CWH out of my clean copy. I can also see what different reviewers have done. If Abbott wants to expand a section and Costello wants to delete the same section, I can see the potential conflict and can get with Abbott and Costello to resolve the difference. I hope this helps. Fred "Ed" wrote: Perhaps limit them to comments rather than revisions? Oh, how I wish I had the power! G! (BTW, I'm using Windows and Word XP.) Is there a type of "lock" that can be put on a style so whatever they do it won't screw things up too bad? Maybe I'm displaying the degree of _my_ ignorance here - I know if they click into the paragraph and type, it formats in the Style of that paragraph. Copy and paste, though, are totally different animals - and they will pick up chunks from various other reports and drop them into my report, change a few words to "make it fit", and I get to live with the hodge-podge. Is there a way to make the pasted-in bits pick up the Style of my doc, rather than retain the Style they were written in? (Paste Special - Unformatted, I know - but I can't force that, can I?) If they change a header and it loses the Style the TOC is looking for, that's going to break things, right? And I have the "tabs set left indent" turned off - how do they manage to run it back on? Does that also come with bits they paste in? Ed "Suzanne S. Barnhill" wrote in message ... I feel your pain, but I don't know what to suggest. Perhaps limit them to comments rather than revisions? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message ... There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#13
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
If you're in Office 2003, there is a "clear formatting" option under
the formatting task pane. When I've got a thoroughly mucked up doc, I Ctrl+A to select all and then clear the formatting. Then I apply my template and see what happens. Betty Ed wrote: Thanks for the response, Betty. I'm not really going to be able to use that feature, though - all of this is based on Normal, because the others are not going to have my templates. I often have to begin by modifying documents produces elsewhere. I might be able to copy everything over to my own template and do some things that way, but in my low-on-the-food-chain position, I'm not able to impose sweeping changes like templates. Ed wrote in message oups.com... Once Office 2007 is released, you'll be able to lock the template down so that they can only use styles which you give them and absolutely nothing else. But until then, you're stuck. I have a client who has this problem because they edit manuscripts for publication and the authors put in all kinds of nutty stuff that isn't in the template. Betty Ed wrote: There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
#14
Posted to microsoft.public.word.docmanagement
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Help me save my report from the reviewers!
All that Clear Formatting does is apply Normal style, which you can equally
well do using Ctrl+Shift+N. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "AUSongbird" wrote in message oups.com... If you're in Office 2003, there is a "clear formatting" option under the formatting task pane. When I've got a thoroughly mucked up doc, I Ctrl+A to select all and then clear the formatting. Then I apply my template and see what happens. Betty Ed wrote: Thanks for the response, Betty. I'm not really going to be able to use that feature, though - all of this is based on Normal, because the others are not going to have my templates. I often have to begin by modifying documents produces elsewhere. I might be able to copy everything over to my own template and do some things that way, but in my low-on-the-food-chain position, I'm not able to impose sweeping changes like templates. Ed wrote in message oups.com... Once Office 2007 is released, you'll be able to lock the template down so that they can only use styles which you give them and absolutely nothing else. But until then, you're stuck. I have a client who has this problem because they edit manuscripts for publication and the authors put in all kinds of nutty stuff that isn't in the template. Betty Ed wrote: There are people who drive their car by turning the key and pressing the gas pedal, and never think about things like oil or radiator fluid. And there are people who use Word by opening a document and typing away, never thinking about Styles or other electronic niceties. It's like giving a two-year-old a hammer to play with next to your fine china! Unfortunately, such are the people who review, add comments to, and make edits in my reports! Can someone please tell me how a document written in a nicely formatted US-English Normal style comes back needing the Swedish dictionary to spell-check??!? (And if that was all there was, I wouldn't be posting here!) Okay - obviously I am not the pinnacle of knowledge about Word myself. But I would really like to know if there is anything I can do to protect my report from these people? I'd love to give them a paper copy and a red pen, but that's not possible. Any suggestions are welcome. Ed |
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