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#1
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RE-order page sequence
I have an 84 page document which consists of a two page sequence (
description & work required on one page, location details on the following page). I have done a TOC, page nos & ordered the document according to *last week's* requirements. Things have changed this week & the whole doc needs to be reordered. I have absolutely no intention of copying & pasting so much becasue I need to preserve all the formatting for each page. So how can I move each set of two pages around the document? |
#2
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RE-order page sequence
Assuming that you have been using the built-in headings, you can move the
headings (including their subordinate text) in Outline view. If not, I'm afraid you will have to resort to cut and paste. -- Stefan Blom Microsoft Word MVP "Rob B" wrote in message ... I have an 84 page document which consists of a two page sequence ( description & work required on one page, location details on the following page). I have done a TOC, page nos & ordered the document according to *last week's* requirements. Things have changed this week & the whole doc needs to be reordered. I have absolutely no intention of copying & pasting so much becasue I need to preserve all the formatting for each page. So how can I move each set of two pages around the document? |
#3
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RE-order page sequence
"Assuming that you have been using the built-in headings"
The headings are on the start of each two-page sequence. Now, whilst waiting for a reply, have looked at section vs page break options- would this be a solution? Basically, would using this lock the actual content of each page, leaving me with the ability to move whole pages around..? Cheers now, Rob. |
#4
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RE-order page sequence
"Rob B" wrote in message
... "Assuming that you have been using the built-in headings" The headings are on the start of each two-page sequence. Switch to Outline view, and collapse the Outline choose to show level 1 (or level 2, if that's more appropriate). Now, you can move a selected heading up or down in text, for example by pressing Alt+Shift+Up arrow (or Alt+Shift+Down arrow), and the subordinate text will follow. See http://word.mvps.org/faqs/formatting/UsingOLView.htm. Now, whilst waiting for a reply, have looked at section vs page break options- would this be a solution? Basically, would using this lock the actual content of each page, leaving me with the ability to move whole pages around..? No, pages and sections are not "movable" items in Word. Only page layout software can do that. The best you can do is what I've suggested above, that is, you can move appropriately structured *contents* of a page, not the actual pages. -- Stefan Blom Microsoft Word MVP |
#5
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RE-order page sequence
...."and the subordinate text will follow"
Unfortunately that did not work- the location images completely screwed up. So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? |
#6
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RE-order page sequence
"Rob B" wrote in message
... ..."and the subordinate text will follow" Unfortunately that did not work- the location images completely screwed up. With pictures things get more complicated, because each picture moves with the text paragraph to which it is *anchored* (see http://word.mvps.org/faqs/drwgrphcs/anchors.htm). Cut and paste instead (though it will be time-consuming). So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? The master document feature will not help in any way; see http://word.mvps.org/faqs/general/Wh...ocsCorrupt.htm. -- Stefan Blom Microsoft Word MVP |
#7
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RE-order page sequence
Ok, many thnaks for the explanations, Stephan.
also have been exploring the site where you've linked many answers- it is so much more straightforward than the usual. Main conclusion is that I should try to expand my knowledge monthly as opposed to just doing the usual things! Cheers now, ROb. |
#8
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RE-order page sequence
On Jan 21, 9:01*am, "Stefan Blom" wrote:
"Rob B" wrote in message ... ..."and the subordinate text will follow" Unfortunately that did not work- the location images completely screwed up. With pictures things get more complicated, because each picture moves with the text paragraph to which it is *anchored* (seehttp://word.mvps.org/faqs/drwgrphcs/anchors.htm). Cut and paste instead (though it will be time-consuming). So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? The master document feature will not help in any way; seehttp://word.mvps.org/faqs/general/WhyMasterDocsCorrupt.htm. Alas, the document referenced at the top of that one, Steve Hudson on how to use master documents safely, is no longer at the link provided. Does it exist somewhere? |
#9
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RE-order page sequence
I'll notify the Webmaster, but I did google for it and find it at
http://www.techwr-l.com/articles/general/masterdocs -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "grammatim" wrote in message ... On Jan 21, 9:01 am, "Stefan Blom" wrote: "Rob B" wrote in message ... ..."and the subordinate text will follow" Unfortunately that did not work- the location images completely screwed up. With pictures things get more complicated, because each picture moves with the text paragraph to which it is *anchored* (seehttp://word.mvps.org/faqs/drwgrphcs/anchors.htm). Cut and paste instead (though it will be time-consuming). So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? The master document feature will not help in any way; seehttp://word.mvps.org/faqs/general/WhyMasterDocsCorrupt.htm. Alas, the document referenced at the top of that one, Steve Hudson on how to use master documents safely, is no longer at the link provided. Does it exist somewhere? |
#10
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RE-order page sequence
Thanks ... it's presented as a chapter of his book-in-progress on
working with very advanced features of Word -- but it's dated April 2007. I suppose he's had to go back and rewrite everything he'd already done. On Jan 21, 12:20*pm, "Suzanne S. Barnhill" wrote: I'll notify the Webmaster, but I did google for it and find it athttp://www.techwr-l.com/articles/general/masterdocs -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "grammatim" wrote in message ... On Jan 21, 9:01 am, "Stefan Blom" wrote: "Rob B" wrote in message ... ..."and the subordinate text will follow" Unfortunately that did not work- the location images completely screwed up. With pictures things get more complicated, because each picture moves with the text paragraph to which it is *anchored* (seehttp://word.mvps.org/faqs/drwgrphcs/anchors.htm). Cut and paste instead (though it will be time-consuming). So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? The master document feature will not help in any way; seehttp://word.mvps.org/faqs/general/WhyMasterDocsCorrupt.htm. Alas, the document referenced at the top of that one, Steve Hudson on how to use master documents safely, is no longer at the link provided. Does it exist somewhere?- |
#11
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RE-order page sequence
You are welcome--and thank you for the feedback.
-- Stefan Blom Microsoft Word MVP "Rob B" wrote in message ... Ok, many thnaks for the explanations, Stephan. also have been exploring the site where you've linked many answers- it is so much more straightforward than the usual. Main conclusion is that I should try to expand my knowledge monthly as opposed to just doing the usual things! Cheers now, ROb. |
#12
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RE-order page sequence
Two "unfortunately"s: It's dated 2002, so may not even apply to
Word2003; and it's very poorly written (quite aside from the cross references to other chapters, which may or may not have been written/ posted -- amazon lists no books by (Steve) Hudson about Word), with mentions of doing steps presented later than the current one, etc. And the notion of deleting all section breaks is absurd -- sometimes, different column arrangements are needed within a document! On Jan 21, 1:49*pm, grammatim wrote: Thanks ... it's presented as a chapter of his book-in-progress on working with very advanced features of Word -- but it's dated April 2007. I suppose he's had to go back and rewrite everything he'd already done. On Jan 21, 12:20*pm, "Suzanne S. Barnhill" wrote: I'll notify the Webmaster, but I did google for it and find it athttp://www.techwr-l.com/articles/general/masterdocs -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "grammatim" wrote in message ... On Jan 21, 9:01 am, "Stefan Blom" wrote: "Rob B" wrote in message ... ..."and the subordinate text will follow" Unfortunately that did not work- the location images completely screwed up. With pictures things get more complicated, because each picture moves with the text paragraph to which it is *anchored* (seehttp://word.mvps.org/faqs/drwgrphcs/anchors.htm). Cut and paste instead (though it will be time-consuming). So to be systematic about this ( the deadline is 6pm tonight) am cutting each 2 page section into a new doc with the intention or inserting each of these new files into a new master doc. Now, to learn something from this, should I try to use the Sub-document outline view for the new master doc? The master document feature will not help in any way; seehttp://word.mvps.org/faqs/general/WhyMasterDocsCorrupt.htm. Alas, the document referenced at the top of that one, Steve Hudson on how to use master documents safely, is no longer at the link provided. Does it exist somewhere?-- |
#13
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RE-order page sequence
"grammatim" wrote in message
... Two "unfortunately"s: It's dated 2002, so may not even apply to Word2003; and it's very poorly written (quite aside from the cross references to other chapters, which may or may not have been written/ posted -- amazon lists no books by (Steve) Hudson about Word), with mentions of doing steps presented later than the current one, etc. And the notion of deleting all section breaks is absurd -- sometimes, different column arrangements are needed within a document! That might be the price to pay if you are planning to use master documents. If you cannot keep all of your text as a single file, INCLUDETEXT can be used, or RD fields. -- Stefan Blom Microsoft Word MVP |
#14
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RE-order page sequence
On Jan 23, 5:21*am, "Stefan Blom" wrote:
"grammatim" wrote in message ... Two "unfortunately"s: It's dated 2002, so may not even apply to Word2003; and it's very poorly written (quite aside from the cross references to other chapters, which may or may not have been written/ posted -- amazon lists no books by (Steve) Hudson about Word), with mentions of doing steps presented later than the current one, etc. And the notion of deleting all section breaks is absurd -- sometimes, different column arrangements are needed within a document! That might be the price to pay if you are planning to use master documents.. If you cannot keep all of your text as a single file, INCLUDETEXT can be used, or RD fields. Another area where FrameMaker is immeasurably superior. |
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