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#1
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How use mail merge with envelopes?
Several times a year I address envelopes with a database I've created.
However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#2
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How use mail merge with envelopes?
Start with a document created from a template (you can use the samples for
download from my web site) then create a form letter merge (the only difference between a form letter merge and an envelope merge is that the form letter doesn't prompt for the envelope size). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -Nisko- wrote: Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#3
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How use mail merge with envelopes?
Thanks, but this doesn't really help. I know how to set up a template. If
you can, please address exactly what I'm asking in the post. "Graham Mayor" wrote in message ... Start with a document created from a template (you can use the samples for download from my web site) then create a form letter merge (the only difference between a form letter merge and an envelope merge is that the form letter doesn't prompt for the envelope size). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -Nisko- wrote: Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#4
Posted to microsoft.public.word.mailmerge.fields
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How use mail merge with envelopes?
You can lead a horse to water ......
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -Nisko- wrote: Thanks, but this doesn't really help. I know how to set up a template. If you can, please address exactly what I'm asking in the post. "Graham Mayor" wrote in message ... Start with a document created from a template (you can use the samples for download from my web site) then create a form letter merge (the only difference between a form letter merge and an envelope merge is that the form letter doesn't prompt for the envelope size). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -Nisko- wrote: Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#5
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How use mail merge with envelopes?
We can't tell you what you are doing wrong unless you tell us exactly and
completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#6
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How use mail merge with envelopes?
I understand - and I'm working on it. I'll repost as soon as I go through
each step again. Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#7
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How use mail merge with envelopes?
OK, the reason I was getting a blank page was because each envelope had a
(hidden) frame or text box where the recipients name and address was supposed to go (I think). Is this true? If so, the name and address began in the MIDDLE of the text box, not at the left hand side. I don't think this makes sense. Could somebody explain this to me please? Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#8
Posted to microsoft.public.word.mailmerge.fields
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How use mail merge with envelopes?
It is correct that the Envelope Address style does include a Frame into
which it is intended that the address be inserted and that the frame is offset from the left and top of the letter so that the address will appear in the usual position on the envelope. If you did not insert the merge fields into that frame, but rather placed them elsewhere on the envelope and forced them into the position of the frame, then it is quite likely that you displaced the frame causing it to be located off the edge of the envelope and that is what was causing the problem. If you had taken the advice that Graham Mayor first gave you, you would have almost certainly avoided this problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:a5vFg.14425$yO4.5378@dukeread02... OK, the reason I was getting a blank page was because each envelope had a (hidden) frame or text box where the recipients name and address was supposed to go (I think). Is this true? If so, the name and address began in the MIDDLE of the text box, not at the left hand side. I don't think this makes sense. Could somebody explain this to me please? Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#9
Posted to microsoft.public.word.mailmerge.fields
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How use mail merge with envelopes?
You hit the nail on the head. I could have used a "template", but I want to
learn how to do this myself...that's why I didn't take Graham's advice. Where it says "Arrange Envelope", I placed the Address Block - and just below it, I placed the Postal Code (tied to the Zip Code). That's what moved the frame down to the next page. OK, that being said, how should I have done it at that point so that the address would have gone into the frame and the Postal Code just below it? If I can learn this, I don't think I'll have any more problems. Thanks........... Doug Robbins - Word MVP" wrote in message ... It is correct that the Envelope Address style does include a Frame into which it is intended that the address be inserted and that the frame is offset from the left and top of the letter so that the address will appear in the usual position on the envelope. If you did not insert the merge fields into that frame, but rather placed them elsewhere on the envelope and forced them into the position of the frame, then it is quite likely that you displaced the frame causing it to be located off the edge of the envelope and that is what was causing the problem. If you had taken the advice that Graham Mayor first gave you, you would have almost certainly avoided this problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:a5vFg.14425$yO4.5378@dukeread02... OK, the reason I was getting a blank page was because each envelope had a (hidden) frame or text box where the recipients name and address was supposed to go (I think). Is this true? If so, the name and address began in the MIDDLE of the text box, not at the left hand side. I don't think this makes sense. Could somebody explain this to me please? Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#10
Posted to microsoft.public.word.mailmerge.fields
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How use mail merge with envelopes?
The intention of the frame in the EnvelopeAddress style is that all of the
address, inlcuding the zip code be inserted inside the frame. The AddressBlock that you mention using seems to cause no end of problems, so most of us recommend that instead of using it, the user just insert the merge fields that they want to use in the configuration that they want them. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:lZJFg.14547$yO4.11621@dukeread02... You hit the nail on the head. I could have used a "template", but I want to learn how to do this myself...that's why I didn't take Graham's advice. Where it says "Arrange Envelope", I placed the Address Block - and just below it, I placed the Postal Code (tied to the Zip Code). That's what moved the frame down to the next page. OK, that being said, how should I have done it at that point so that the address would have gone into the frame and the Postal Code just below it? If I can learn this, I don't think I'll have any more problems. Thanks........... Doug Robbins - Word MVP" wrote in message ... It is correct that the Envelope Address style does include a Frame into which it is intended that the address be inserted and that the frame is offset from the left and top of the letter so that the address will appear in the usual position on the envelope. If you did not insert the merge fields into that frame, but rather placed them elsewhere on the envelope and forced them into the position of the frame, then it is quite likely that you displaced the frame causing it to be located off the edge of the envelope and that is what was causing the problem. If you had taken the advice that Graham Mayor first gave you, you would have almost certainly avoided this problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:a5vFg.14425$yO4.5378@dukeread02... OK, the reason I was getting a blank page was because each envelope had a (hidden) frame or text box where the recipients name and address was supposed to go (I think). Is this true? If so, the name and address began in the MIDDLE of the text box, not at the left hand side. I don't think this makes sense. Could somebody explain this to me please? Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
#11
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How use mail merge with envelopes?
Envelope addresses are formatted with the envelope address paragraph style
which includes a frame to position that address (http://www.gmayor.com/changing_envelope_layout.htm ). Check the formatting of the paragraph style (and check that there are no other empty frames on the page that could affect the layout). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org -Nisko- wrote: OK, the reason I was getting a blank page was because each envelope had a (hidden) frame or text box where the recipients name and address was supposed to go (I think). Is this true? If so, the name and address began in the MIDDLE of the text box, not at the left hand side. I don't think this makes sense. Could somebody explain this to me please? Thanks... "Doug Robbins - Word MVP" wrote in message ... We can't tell you what you are doing wrong unless you tell us exactly and completely every detail of how you went about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "-Nisko-" wrote in message news:KbuEg.14145$yO4.8946@dukeread02... Several times a year I address envelopes with a database I've created. However, I've never figured out how to use the mail merge correctly. I always end up with one envelope (on the monitor) with an address - then one blank, then one with the second address, then one blank, etc. Could someone tell me what I'm doing wrong - the tell me how to do it right so that I can put about 10 envelopes in my printer at a time instead of one by one. The way it works for me is: I have to place the cursor on an envelope (on the monitor) with an address - then print the 'selected page.' Then, I have to skip the blank envelope and go to the next one (with an address) and print the same way again. Can someone help? Thank........... |
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