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#1
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Document with Section Breaks & Footers
I have been reading these posts, the word.mvps.org site, etc. and cannot
figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#2
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Press Alt+F9 to display field codes, change the { NUMPAGES } field in
the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#3
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Garfield-n-odie, that worked! Thanks so much.
"garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#4
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you're welcome, and thanks for the feedback :-)
monkey1964 wrote: Garfield-n-odie, that worked! Thanks so much. "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#5
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
I did what you suggested but the SectionPages field keeps defaulting to a
total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#6
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm.
-- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#7
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
Thanks. That problem is fixed.
I have another issue and I don't know if or how it can be done. Example: I have a document with 19 pages with a need to be used for different purposes. There are two pages in section 1 with page numbering "X of 19". There are 4 pages in section 2 with page numbering based on it's own section pages "SX of S4". Sections 3-5 have the remainder of the pages numbered like section 1 "X of 19". I would like to be able to have sections 1 and 3-5 have the page numbering say X of 15. The pages in section 2 will eventually be pulled out to be a stand alone document. Sections 1, 3-5 will also remain together as a stand alone document. And thirdly all sections (1-5) will remain together as a document for a third purpose. Is this possible? If so, how? "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#8
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
"songinthedark" wrote:
Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#9
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
To include heading numbers with page numbers, first you will have to make
sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#10
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
Hi Stefan,
I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#11
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
You will have to add the "S" manually next to the page number in the footer
of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#12
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
I'm getting closer! I got it to work until I updated the ToC (update whole
table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#13
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
When the page number displays with a leading zero, that indicates that
something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#14
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
I'm using Word 2003.
My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly brackets. My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT within curly brackets. "Stefan Blom" wrote: When the page number displays with a leading zero, that indicates that something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#15
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
The field codes look OK; I'm using something similar in Word 2007.
Does it work if the SEQ fields are not formatted as hidden text? -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm using Word 2003. My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly brackets. My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT within curly brackets. "Stefan Blom" wrote: When the page number displays with a leading zero, that indicates that something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#16
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
The SEQ field hid itself. I didn't do anything to format it that way. To be
honest I don't know how. "Stefan Blom" wrote: The field codes look OK; I'm using something similar in Word 2007. Does it work if the SEQ fields are not formatted as hidden text? -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm using Word 2003. My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly brackets. My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT within curly brackets. "Stefan Blom" wrote: When the page number displays with a leading zero, that indicates that something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#18
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
I've sent you the document via email.
Many thanks for the offer. "Stefan Blom" wrote: That is strange. If you press Ctrl+Shift+8 to show nonprinting marks and then press Alt+F9 to show field codes, can you still see the code for the SEQ field? By the way, if you want to, I can take a look at the file. You can send it to . -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... The SEQ field hid itself. I didn't do anything to format it that way. To be honest I don't know how. "Stefan Blom" wrote: The field codes look OK; I'm using something similar in Word 2007. Does it work if the SEQ fields are not formatted as hidden text? -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm using Word 2003. My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly brackets. My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT within curly brackets. "Stefan Blom" wrote: When the page number displays with a leading zero, that indicates that something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, |
#19
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
Thank you, thank you, thank you!!!!!
This worked and was such a simple fix. I'd read other similar posts and the suggestions didn't work. You are "MY HERO"! "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
#20
Posted to microsoft.public.word.pagelayout
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Document with Section Breaks & Footers
As a follow-up, I'd like to mention that I received an example document from
"songinthedark." The document wasn't apparently damaged, and I was able to insert SEQ fields without problems. Since only part of the TOC should include SEQ field numbers, I suggested using bookmarks to create different TOCs for different parts of the document (as explained at http://word.mvps.org/faqs/formatting/TOCSwitches.htm). -- Stefan Blom Microsoft Word MVP "songinthedark" wrote: I've sent you the document via email. Many thanks for the offer. "Stefan Blom" wrote: That is strange. If you press Ctrl+Shift+8 to show nonprinting marks and then press Alt+F9 to show field codes, can you still see the code for the SEQ field? By the way, if you want to, I can take a look at the file. You can send it to . -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... The SEQ field hid itself. I didn't do anything to format it that way. To be honest I don't know how. "Stefan Blom" wrote: The field codes look OK; I'm using something similar in Word 2007. Does it work if the SEQ fields are not formatted as hidden text? -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm using Word 2003. My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly brackets. My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT within curly brackets. "Stefan Blom" wrote: When the page number displays with a leading zero, that indicates that something is wrong with the field code. Did you make sure to use \s "test" in the TOC field code and SEQ test in the SEQ field, that is, did you make sure that the sequence names are the same? Also, please mention which version of Word you are using. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I'm getting closer! I got it to work until I updated the ToC (update whole table). Then all of the page numbers changed and the "S1" switched as well. It switched to... 1. Signature Page....0-2 2. Synopsis.............0-3 3. ToC....................0-5 4. LoA....................-10 Am I correct when I say that in order to use this functionality, I can only update the page numbers and not "the whole table"? Thanks for your patience. "Stefan Blom" wrote: You will have to add the "S" manually next to the page number in the footer of the relevant section; that is correct. In order to make the page number restart, set that option in the Page Number Format dialog box for the section. To display the Page Number Format dialog box, activate the header/footer area, and then do one of the following: - On the Header and Footer toolbar, click the Format Page Number button (Word 97-2003). - On the Header & Footer Tools Design tab, click Page Number, and then click Format Page Numbers (Word 2007). To include "S" in the table of contents, do the following: Place the insertion point in the "Synopsis" paragraph. Add the following SEQ field: { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field delimiters, { }, and type the code as shown. Press F9 to update. Format the SEQ field as hidden so that it won't print. Use Alt+F9 to show field codes. The TOC will look similar to { TOC \o "1-3" \h }. Add \s "test" as I described in my previous message, and then press Alt+F9 again to hide field codes. Update the TOC. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... Hi Stefan, I appreciate your help but I'm a bit confused about where to use this SEQ field. I'm not overly familiar with them although I've been doing some reading this morning. First, the pages I want with a separate page numbering schema are set apart as a section within the document using section breaks and the style Heading 1. Conveniently enough, it is section 2 of my document as well as being numbered "2" (2. Synopsis). Also, I'm unsure of what you mean by your direction "...include the paragraph in the TOC". The heading is part of the ToC already. I would like the page numbering in the footer of this section to use an "S" instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of 2-2). I did this originally by typing an S before the Page number field. Using the SEQ string you provided below didn't give me that so I must be doing something incorrectly. When I added the \s switch to the ToC, the page numbering for my section showed up as Page 3 which is the actual page number but not what I need. I hope I'm being clear. As you can see I'm very confused about what to do next. "Stefan Blom" wrote: To include heading numbers with page numbers, first you will have to make sure that the relevant heading is in a separate section. Then you can use the "Include chapter number" option in the Page Number Format dialog box (see http://word.mvps.org/faqs/numbering/chapternumber.htm). Alternatively, use a SEQ field to create the number in the document, include the paragraph in the TOC and add the \s switch to the TOC field. For example, if numbering is done using this field: { SEQ test \r 19 \* ALPHABETIC } (which produces the letter "S"), you will have to add \s "test" to the end of the TOC code as follows: { TOC \o "1-3" \h \s "test" }. (Note that the field code is just an example. Depending on the options chosen, other switches could be present.) To show/hide field codes, use Alt+F9. After you've edited the field code, use F9 to update the result. ~~ Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... "songinthedark" wrote: Thanks. That problem is fixed. I have another issue and I don't know if or how it can be done. I have section 2 page numbering (Synopsis) set differently from the rest of the document so that it can be a standalone document as needed. I used SECTION PAGES field code to set it up with the numbering SX of SX. Can I set up the Table of Contents page number for this section to include this label "S"? Currently it says: 1. Signature Page.....2 2. Synopsis..............1 3. ToC.....................3 I want it to say: 1. Signature Page.....2 2. Synopsis..............S1 3. ToC.....................3 "Stefan Blom" wrote: See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. -- Stefan Blom Microsoft Word MVP "songinthedark" wrote in message ... I did what you suggested but the SectionPages field keeps defaulting to a total page count of 1 instead of 2. So my footers read "S1 of S1, S2 of S1". I've updated the fields but it still comes out the same way. Any suggestions? "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again |
#21
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Document with Section Breaks & Footers
New problem. . .
This fixed the problem so that I get page x of y for each separate section IF I print one-sided pages; however, when I ask for double sided pages, it prints out page x of x again. This happens no matter which printer I send it to. Any thoughts? "Perplexed" wrote: Thank you, thank you, thank you!!!!! This worked and was such a simple fix. I'd read other similar posts and the suggestions didn't work. You are "MY HERO"! "garfield-n-odie" wrote: Press Alt+F9 to display field codes, change the { NUMPAGES } field in the footer to a { SECTIONPAGES } field, and press Alt+F9 again to display field results. monkey1964 wrote: I have been reading these posts, the word.mvps.org site, etc. and cannot figure out my problem. I have a document with two sections. The first section has a footer containing "Page 1 of 6", and the second section has a blank footer. I have been able to get the second section to appear blank, BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I only want it to count the pages in the first section, but it's counting the 2nd section as page 7. Help! |
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