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#1
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Search and replace
I'm using Word 2003, and recently had a problem with a document prepared by
someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
#2
Posted to microsoft.public.word.docmanagement
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Search and replace
Search for ^p^p and replace with a space or nothing as appropriate. Keep in
mind that this may reduce all the text to a single paragraph, so you may want to find the actual paragraph breaks first and replace them with something distinctive that you can later replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I'm using Word 2003, and recently had a problem with a document prepared by someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
#3
Posted to microsoft.public.word.docmanagement
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Search and replace
This worked great, and I thank you very much.
I hate to sound really ignorant, but where do I find the ^p character in the replace dialog box? Is it found anywhere in the "special" section? Is there a list somewhere that I'm not seeing? Thanks again for your time. Jeannine "Suzanne S. Barnhill" wrote: Search for ^p^p and replace with a space or nothing as appropriate. Keep in mind that this may reduce all the text to a single paragraph, so you may want to find the actual paragraph breaks first and replace them with something distinctive that you can later replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I'm using Word 2003, and recently had a problem with a document prepared by someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
#4
Posted to microsoft.public.word.docmanagement
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Search and replace
It's "Paragraph mark" at the very top of the list.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... This worked great, and I thank you very much. I hate to sound really ignorant, but where do I find the ^p character in the replace dialog box? Is it found anywhere in the "special" section? Is there a list somewhere that I'm not seeing? Thanks again for your time. Jeannine "Suzanne S. Barnhill" wrote: Search for ^p^p and replace with a space or nothing as appropriate. Keep in mind that this may reduce all the text to a single paragraph, so you may want to find the actual paragraph breaks first and replace them with something distinctive that you can later replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I'm using Word 2003, and recently had a problem with a document prepared by someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
#5
Posted to microsoft.public.word.docmanagement
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Search and replace
I KNEW that it would be something simple that I had missed. Thank you so much
! I love this board---it always answers my questions promptly, and accurately. Jeannine Dube "Suzanne S. Barnhill" wrote: It's "Paragraph mark" at the very top of the list. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... This worked great, and I thank you very much. I hate to sound really ignorant, but where do I find the ^p character in the replace dialog box? Is it found anywhere in the "special" section? Is there a list somewhere that I'm not seeing? Thanks again for your time. Jeannine "Suzanne S. Barnhill" wrote: Search for ^p^p and replace with a space or nothing as appropriate. Keep in mind that this may reduce all the text to a single paragraph, so you may want to find the actual paragraph breaks first and replace them with something distinctive that you can later replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I'm using Word 2003, and recently had a problem with a document prepared by someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
#6
Posted to microsoft.public.word.docmanagement
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Search and replace
I noticed that, with the Find dialog in its default center-screen location,
that list pops up (rather than down), making items at the top of the list less obvious than those lower down. Extremes always seem to be easy to overlook, anyway. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I KNEW that it would be something simple that I had missed. Thank you so much ! I love this board---it always answers my questions promptly, and accurately. Jeannine Dube "Suzanne S. Barnhill" wrote: It's "Paragraph mark" at the very top of the list. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... This worked great, and I thank you very much. I hate to sound really ignorant, but where do I find the ^p character in the replace dialog box? Is it found anywhere in the "special" section? Is there a list somewhere that I'm not seeing? Thanks again for your time. Jeannine "Suzanne S. Barnhill" wrote: Search for ^p^p and replace with a space or nothing as appropriate. Keep in mind that this may reduce all the text to a single paragraph, so you may want to find the actual paragraph breaks first and replace them with something distinctive that you can later replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jldube" wrote in message ... I'm using Word 2003, and recently had a problem with a document prepared by someone else: the originator, instead of formatting the document for double spacing, manually placed two hard returns at the end of each line. Subsequently, I had to add some text to the document, and I did not put manual returns, as I was not aware of what the originator had done. So, I had some lines that had two hard returns at the end of the line, and some that had automatic returns (single-spaced). What I wanted to do was search for the two hard returns, and replace them with nothing, and then I was going to select the whole document, and use a macro I've created for double spacing. However, I was not able to find the character in the search dialog box for the manual hard return. Does it exist? I ultimately fixed the document line by line, but would like to know what to do if this situation occurs again. Thank you for your time. Jeannine Dube |
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