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#1
Posted to microsoft.public.word.formatting.longdocs
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normal style
I'm currently reformatting old documents into a new style. I'm doing
this by copying the old docs into a new blank doc template and applying the paragraph styles. However in some cases where the font was different in normal style, reapplying normal style in the new template will not update the style. I have to go into format styles and modify the normal style. Can anyone explain why this happens? I'm also putting together a guide for users so need to be able to explain this to them. thanks a lot. |
#2
Posted to microsoft.public.word.formatting.longdocs
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normal style
Take a look at the IncludeText Field tutorial which shows what happens when
you have style interactions between documents, some of which use the same styles defined differently. http://addbalance.com/word/download.htm#Tutorials If you already have text in the new document using the updated style, then the style definition in your new document will apply to the copied text. If you do not, you will import the definition from the old document. Do not copy into a new document template but rather into a new document based on your new template, unless you are trying to create new templates. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jackie" wrote in message oups.com... I'm currently reformatting old documents into a new style. I'm doing this by copying the old docs into a new blank doc template and applying the paragraph styles. However in some cases where the font was different in normal style, reapplying normal style in the new template will not update the style. I have to go into format styles and modify the normal style. Can anyone explain why this happens? I'm also putting together a guide for users so need to be able to explain this to them. thanks a lot. |
#3
Posted to microsoft.public.word.formatting.longdocs
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normal style
Hi Jackie:
When you paste in modern versions of Word, the default is to "Keep source formatting". Most of us need "Adopt destination formatting". I guess they had to choose one or the other, and they chose the default that is least likely to confuse newbies. Unfortunately, it confuses and frustrates the hell out of the rest of us, because it's wrong nearly always. Look up "Paste options" in the help, and turn on "Show paste options" if you have turned it off. Then, when pasting, choose "Keep text only". This will ensure that your incoming text adopts the style of the destination document. You will get less problem with this if you "treat" your source document before importing from it: 1) Use ToolsTemplates and Add-ins to "Attach" the same template to the source document as you used to generate the destination document. When you do that, check the box that says "Automatically update styles...". When you do THAT, Word will update all the styles in the source document to match those of the destination document. 2) Next, select all of the text in the Source document and hit Control Q, then Control + SpaceBar. That removes all manual formatting from the text, leaving only the style formatting. OK, this is not a perfect solution: you will lose your bold and italic if it were not applied by a style. But you will have to do a lot "less" work. Sorry: It's a bad design. If you are going to have to do a lot of this, you can use the following macro: Sub oEditPaste() On Error GoTo notAvailable Selection.PasteSpecial Link:=False, datatype:=wdPasteText End notAvailable: Selection.Paste End Sub If you remove the "o" from " Sub oEditPaste()" the macro will replace your Paste command and paste as "Keep text only" always. Or, leave the macro the way it is and assign a shortcut key to it using ToolsCustomise. I use the Insert key for the purpose. Actually, I name the above macro "EditPaste" and use that as my normal Paste command, and assign this to the Insert key: Sub PasteFormatted() Selection.Paste End Sub Hope this helps On 19/11/05 2:07 AM, in article , "Jackie" wrote: I'm currently reformatting old documents into a new style. I'm doing this by copying the old docs into a new blank doc template and applying the paragraph styles. However in some cases where the font was different in normal style, reapplying normal style in the new template will not update the style. I have to go into format styles and modify the normal style. Can anyone explain why this happens? I'm also putting together a guide for users so need to be able to explain this to them. thanks a lot. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 4 1209 1410 |
#4
Posted to microsoft.public.word.formatting.longdocs
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normal style
Thanks both of you. This was very useful.
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