Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Trouble with AutoText formatting!! Help!
Greetings...
We have one user that is responsible for all the auto text coding that our Correspondence group uses. Some of these autotexts are 2 pages in length and some are simply one line. This user will update, add, change, etc.. and when finished notify our IT group... we copy the normal.dot from his PC and copy to network. It is then pushed out via logon script, so each day all users have access to the latest autotext. Recently (as this file the template has grown from 700k to almost 1mb) we are seeing inconsistent formatting when other users pull up the codes. The formatting may change something that should not be bold to bold... italics where none where saved and bullets that do not line up. Yet the next user may have different results and be able to pull up the autotext with all the formatting being the way the author had saved it. In fact at times the person that does the codes.. will have issues on a subsequent attempt to bring up a code he just changed. I do not have to ask if you understand how much of a pain it is for these users to have to consistently reformat all of this text each time they get to use it. When at other moments, they can cruise along with no trouble at all! I have seen a few posts speaking towards the size of template causing problems.. but one post mentioned the max being 32mb, which we are not even close to even approaching at this time. Can anyone explain this formatting trouble and suggest a work around? Should a customized template be used for this much auto text? Or should the normal.dot do the job just the same. Thank you in advance for even reading through my post.. and for any input you may have! Thank you, Matthew Jones |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Trouble with AutoText formatting!! Help!
Thanks for the quick reply... I was suspicious of the use of the normal.dot
and you have confirmed that. I will check out the links you suggested and get to work on a custom template, etc... I appreciate the help and will pass along your very direct words of advice on the normal.dot! :-) Thanks again, Matt Jones "Charles Kenyon" wrote: Do not push normal.dot! Do not share normal.dot! Do not touch your neighbor's normal.dot! While I am being somewhat silly in my expression, I am very serious in the advice. There is seldom, if ever, any reason to be changing normal.dot other than by the local user. You can do this with a completely separate template. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. Your formatting is explained by the use of direct formatting in either your AutoText entries or in the receiving documents. Do your formatting using styles. Things like Bold and italics are toggle characteristics in Word. So rather than make certain text bold, direct formatting will change it to "have the opposite bold characteristic from the underlying style." This means that if you take text which has been marked as bold and plunk it down in a document where the underlying style is already set as bold, your pasted text will be non-bold. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "SELIGMAN MAINE" SELIGMAN wrote in message ... Greetings... We have one user that is responsible for all the auto text coding that our Correspondence group uses. Some of these autotexts are 2 pages in length and some are simply one line. This user will update, add, change, etc.. and when finished notify our IT group... we copy the normal.dot from his PC and copy to network. It is then pushed out via logon script, so each day all users have access to the latest autotext. Recently (as this file the template has grown from 700k to almost 1mb) we are seeing inconsistent formatting when other users pull up the codes. The formatting may change something that should not be bold to bold... italics where none where saved and bullets that do not line up. Yet the next user may have different results and be able to pull up the autotext with all the formatting being the way the author had saved it. In fact at times the person that does the codes.. will have issues on a subsequent attempt to bring up a code he just changed. I do not have to ask if you understand how much of a pain it is for these users to have to consistently reformat all of this text each time they get to use it. When at other moments, they can cruise along with no trouble at all! I have seen a few posts speaking towards the size of template causing problems.. but one post mentioned the max being 32mb, which we are not even close to even approaching at this time. Can anyone explain this formatting trouble and suggest a work around? Should a customized template be used for this much auto text? Or should the normal.dot do the job just the same. Thank you in advance for even reading through my post.. and for any input you may have! Thank you, Matthew Jones |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Maintaining style formatting in AutoText entries | Microsoft Word Help | |||
Macro to insert AutoText table loses text formatting | Tables | |||
Formatting an AutoText list field in a table cell | Tables | |||
HOW DO YOU TURN OFF THE FORMATTING IN AUTOTEXT ENTRIES | Microsoft Word Help | |||
Autotext item should retain paragraph formatting in effect at the. | Microsoft Word Help |