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#1
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Update Fields
I'm not sure if anyone has ever run into this before, but I know I haven't.
I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy |
#2
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Update Fields
I forgot to mention - if I update each field individually, the problem
doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy |
#3
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Update Fields
Switch to Draft view (so your section breaks are more easily seen),
and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49*am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#4
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Update Fields
I have all non-printing characters turned on. I can see the next page section
break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#5
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Update Fields
I tried something else and it might have worked, I don't know why. I put a
continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#6
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Update Fields
Did you have a look at Draft view? That makes it easier to see _all_
the section breaks. Plus there's an option (somewhere) that causes the section break and paragraph mark to show on different lines. On Oct 8, 12:27*pm, Amy G wrote: I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy-- |
#7
Posted to microsoft.public.word.docmanagement
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Update Fields
My experience with TOCs has taught me one important thing: the paragraph
break (empty paragraph) that appears to be below the TOC is actually inside the TOC field. For this reason, you need to press Enter several times between TOC fields to make sure they are well and truly separated, especially if you intend to insert section breaks. Make sure to press Alt+F9 to examine the actual placement of paragraph marks before deleting anything that looks like an empty paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#8
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Update Fields
Indeed, we usually don't like blank paragraphs, but with TOCs we do. :-)
-- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... My experience with TOCs has taught me one important thing: the paragraph break (empty paragraph) that appears to be below the TOC is actually inside the TOC field. For this reason, you need to press Enter several times between TOC fields to make sure they are well and truly separated, especially if you intend to insert section breaks. Make sure to press Alt+F9 to examine the actual placement of paragraph marks before deleting anything that looks like an empty paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#9
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Update Fields
Right! I should have mentioned that this is one of the few acceptable uses
for them. g -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Indeed, we usually don't like blank paragraphs, but with TOCs we do. :-) -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... My experience with TOCs has taught me one important thing: the paragraph break (empty paragraph) that appears to be below the TOC is actually inside the TOC field. For this reason, you need to press Enter several times between TOC fields to make sure they are well and truly separated, especially if you intend to insert section breaks. Make sure to press Alt+F9 to examine the actual placement of paragraph marks before deleting anything that looks like an empty paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#10
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Update Fields
Thanks for all the feedback. I did go into Draft view and I didn't see
anything out of the normal there, no extra paragraph marks, no breaks, nothing. For some reason, all is well if I insert a continuous section break right after the TOC. I'm not really sure why it works but I'll take it if I'm then able to update the fields with no problems. I think there might be some sort of bug or crazy code in this document because this wasn't the only weirdo thing that is happening. In case you're curious and can help, another issue I'm having is with my index. The index that appears uses words not marked in this document (it's just a sample). So, I want the index locked so it can't be updated and not find the words, resulting in a blank index. I pressed Ctrl+F11 to lock the fields and I right-click and Update Fields is grayed out. Perfect, right? Nope. When I select all (Ctrl+A) and press F9, the index is updated and disappears because the entries are not marked here. But if the index was locked, it shouldn't matter because it shouldn't have updated. Any thoughts on this strange behavior? Thanks, Amy "Suzanne S. Barnhill" wrote: Right! I should have mentioned that this is one of the few acceptable uses for them. g -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Indeed, we usually don't like blank paragraphs, but with TOCs we do. :-) -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... My experience with TOCs has taught me one important thing: the paragraph break (empty paragraph) that appears to be below the TOC is actually inside the TOC field. For this reason, you need to press Enter several times between TOC fields to make sure they are well and truly separated, especially if you intend to insert section breaks. Make sure to press Alt+F9 to examine the actual placement of paragraph marks before deleting anything that looks like an empty paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
#11
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Update Fields
That's your problem. If you don't see extra paragraphs, then you're going to
run into trouble. Most likely your section break is inside the TOC field and is being deleted when you update the field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... Thanks for all the feedback. I did go into Draft view and I didn't see anything out of the normal there, no extra paragraph marks, no breaks, nothing. For some reason, all is well if I insert a continuous section break right after the TOC. I'm not really sure why it works but I'll take it if I'm then able to update the fields with no problems. I think there might be some sort of bug or crazy code in this document because this wasn't the only weirdo thing that is happening. In case you're curious and can help, another issue I'm having is with my index. The index that appears uses words not marked in this document (it's just a sample). So, I want the index locked so it can't be updated and not find the words, resulting in a blank index. I pressed Ctrl+F11 to lock the fields and I right-click and Update Fields is grayed out. Perfect, right? Nope. When I select all (Ctrl+A) and press F9, the index is updated and disappears because the entries are not marked here. But if the index was locked, it shouldn't matter because it shouldn't have updated. Any thoughts on this strange behavior? Thanks, Amy "Suzanne S. Barnhill" wrote: Right! I should have mentioned that this is one of the few acceptable uses for them. g -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Indeed, we usually don't like blank paragraphs, but with TOCs we do. :-) -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... My experience with TOCs has taught me one important thing: the paragraph break (empty paragraph) that appears to be below the TOC is actually inside the TOC field. For this reason, you need to press Enter several times between TOC fields to make sure they are well and truly separated, especially if you intend to insert section breaks. Make sure to press Alt+F9 to examine the actual placement of paragraph marks before deleting anything that looks like an empty paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Amy G" wrote in message ... I tried something else and it might have worked, I don't know why. I put a continuous section break after my TOC, although it's not showing up even with non-printing characters turned on. After I inserted the break, the fields seem to update fine without the next page break above the TOC changing, and my headers are fine. I'm not sure I understand the logic, but it seemed to work. Thanks for your help! "Amy G" wrote: I have all non-printing characters turned on. I can see the next page section break, and then when the fields are updated, I can see that it changed to a continuous break. There isn't anything else there. "Peter T. Daniels" wrote: Switch to Draft view (so your section breaks are more easily seen), and turn on Show Non-Printing Characters (Ctrl-Shift-8), and see if there's any "stuff" left over from earlier stages of editing that's making trouble? Make sure no stray characters have gotten inside any of the Field braces? Show all bookmarks? On Oct 8, 11:49 am, Amy G wrote: I forgot to mention - if I update each field individually, the problem doesn't occur. For example, if I select my TOC and press F9, I'm prompted to update the TOC and it updates just fine with no issues and no extra section breaks. It only seems to occur when I select the entire document. "Amy G" wrote: I'm not sure if anyone has ever run into this before, but I know I haven't. I'm using Word 2007. I select all (Ctrl+A) and press F9 to update all the fields in the document. I'm prompted to updated the TOC and I click OK. (I also have a List of Figures and List of Tables, so I click OK to the prompt to update those as well.) After the update, a continuous section break is inserted before my TOC where one did not appear prior to the update fields. I did have a next page section break, but after the update, it changed to continuous. Also, my headers disappear. Any idea what's happening here and how I fix it? I suppose I could just insert a next page break before and after the continuous break, then delete the continuous break, but my header is still gone. I would just like to update all the fields in my document without this hassle. Thanks for your help, Amy- |
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