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Help with word 2007 figures, bibliography, and table of contents
I am finishing up my PhD dissertation with with word 2007, and I am now
trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
#2
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Help with word 2007 figures, bibliography, and table of contents
If you use Insert | Reference | Caption and check the box for "Insert as
hyperlink," it will be hyperlinked even though the Hyperlink character format is suppressed. You can also create cross-references to entries in the bibliography. If it's a numbered list of references, you can insert a cross-reference to "Numbered item." Otherwise, you'll have to bookmark each entry first and cross-reference the bookmark. Again, the cross-references can be hyperlinked but won't display the Hyperlink formatting. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html All of these are issues you really should have considered before you started writing, not at the end. But see http://daiya.mvps.org/bookword.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... I am finishing up my PhD dissertation with with word 2007, and I am now trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
#3
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Help with word 2007 figures, bibliography, and table of conten
Thanks Suzanne:
Yes I should have thought about at the beginning, but maybe it will help next time. If I understand your post I believe you are referring to MS word 2003. When I insert a caption by right clicking the figure and then I use the cross-reference. I check the insert as hyperlink, but it is just the standard text, not blue and underlined indicating a hyperlink. This is what I want it to do. I use the Insert Citation for the citations. This automatically creates the citation in the correct way (MLA, APA, etc.). Is there a way to automatically create a link to the entry in the bibliography, and make blue and underlined. Thanks again. Kevin Baker "Suzanne S. Barnhill" wrote: If you use Insert | Reference | Caption and check the box for "Insert as hyperlink," it will be hyperlinked even though the Hyperlink character format is suppressed. You can also create cross-references to entries in the bibliography. If it's a numbered list of references, you can insert a cross-reference to "Numbered item." Otherwise, you'll have to bookmark each entry first and cross-reference the bookmark. Again, the cross-references can be hyperlinked but won't display the Hyperlink formatting. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html All of these are issues you really should have considered before you started writing, not at the end. But see http://daiya.mvps.org/bookword.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... I am finishing up my PhD dissertation with with word 2007, and I am now trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
#4
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Help with word 2007 figures, bibliography, and table of conten
By default, Word suppresses the Hyperlink character style in the display of
cross-references and TOC entries (the assumption being that you don't want this formatting in a printed document, and when using the document online you get the "hand" to indicate a hyperlink on mouseover). There is no practical way around this, though you can define a character style identical to Hyperlink, apply it to the cross-reference, and add the \* MergeFormat switch to each REF field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... Thanks Suzanne: Yes I should have thought about at the beginning, but maybe it will help next time. If I understand your post I believe you are referring to MS word 2003. When I insert a caption by right clicking the figure and then I use the cross-reference. I check the insert as hyperlink, but it is just the standard text, not blue and underlined indicating a hyperlink. This is what I want it to do. I use the Insert Citation for the citations. This automatically creates the citation in the correct way (MLA, APA, etc.). Is there a way to automatically create a link to the entry in the bibliography, and make blue and underlined. Thanks again. Kevin Baker "Suzanne S. Barnhill" wrote: If you use Insert | Reference | Caption and check the box for "Insert as hyperlink," it will be hyperlinked even though the Hyperlink character format is suppressed. You can also create cross-references to entries in the bibliography. If it's a numbered list of references, you can insert a cross-reference to "Numbered item." Otherwise, you'll have to bookmark each entry first and cross-reference the bookmark. Again, the cross-references can be hyperlinked but won't display the Hyperlink formatting. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html All of these are issues you really should have considered before you started writing, not at the end. But see http://daiya.mvps.org/bookword.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... I am finishing up my PhD dissertation with with word 2007, and I am now trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
#5
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Help with word 2007 figures, bibliography, and table of conten
Thanks again Suzanne. Now I am trying to change the numbering used in the
document for each chapter, section, sub-section, etc. For example, right now I have something like 1.1.1, 1.1.2, 1.1.3, etc., but I would like it to be 1.1.a, 1.1.b, 1.1.c, etc. When I try to define a new Multilevel list with this new format the letters don't increment like I want. Can someone tell me how to do this with MS 2007. Thanks for any help. "Suzanne S. Barnhill" wrote: By default, Word suppresses the Hyperlink character style in the display of cross-references and TOC entries (the assumption being that you don't want this formatting in a printed document, and when using the document online you get the "hand" to indicate a hyperlink on mouseover). There is no practical way around this, though you can define a character style identical to Hyperlink, apply it to the cross-reference, and add the \* MergeFormat switch to each REF field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... Thanks Suzanne: Yes I should have thought about at the beginning, but maybe it will help next time. If I understand your post I believe you are referring to MS word 2003. When I insert a caption by right clicking the figure and then I use the cross-reference. I check the insert as hyperlink, but it is just the standard text, not blue and underlined indicating a hyperlink. This is what I want it to do. I use the Insert Citation for the citations. This automatically creates the citation in the correct way (MLA, APA, etc.). Is there a way to automatically create a link to the entry in the bibliography, and make blue and underlined. Thanks again. Kevin Baker "Suzanne S. Barnhill" wrote: If you use Insert | Reference | Caption and check the box for "Insert as hyperlink," it will be hyperlinked even though the Hyperlink character format is suppressed. You can also create cross-references to entries in the bibliography. If it's a numbered list of references, you can insert a cross-reference to "Numbered item." Otherwise, you'll have to bookmark each entry first and cross-reference the bookmark. Again, the cross-references can be hyperlinked but won't display the Hyperlink formatting. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html All of these are issues you really should have considered before you started writing, not at the end. But see http://daiya.mvps.org/bookword.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... I am finishing up my PhD dissertation with with word 2007, and I am now trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
#6
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Help with word 2007 figures, bibliography, and table of conten
The principles expounded at
http://www.shaunakelly.com/word/numb...Numbering.html still apply, although the dialogs are accessed a bit differently in Word 2007. I'm not using Word 2007, so I can't tell you exactly how to get where you're going, but I saved the following post from Stefan Blom, most of which will be applicable to your situation: The principle for multilevel (outline) numbering is the same in Word 2007, but it has become easier, *and* as more difficult, to create and edit it. sigh The easiest way to create the Article/Section format is this: On the Home tab, click the Multilevel List button. Click the built-in "Article I Section 1.01" format, found under "List Library." To edit an existing list, place the insertion point in a top-level item (which means a Heading 1 paragraph if numbering was created with heading styles). Then click Home tab | Multilevel List | Define New Multilevel List. This displays a dialog box similar to the Customize Outline Numbered List dialog box of previous versions, which allows you to change the numbering options, attach paragraph styles to levels (if this hasn't already been done) etc. See also http://www.shaunakelly.com/word/numb...Numbering.html. Note, however, that if you are creating a multilevel list from start, it will be safer to click Home tab | Multilevel List | Define New List Style. You can then set up numbering and attach each level to a paragraph style (if you click Format, Numbering in the Modify Style dialog box). Editing an existing style will be easier, since you can right-click the style in the "List Styles" section (under Home tab | Multilevel List) and choose Modify from the context menu. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... Thanks again Suzanne. Now I am trying to change the numbering used in the document for each chapter, section, sub-section, etc. For example, right now I have something like 1.1.1, 1.1.2, 1.1.3, etc., but I would like it to be 1.1.a, 1.1.b, 1.1.c, etc. When I try to define a new Multilevel list with this new format the letters don't increment like I want. Can someone tell me how to do this with MS 2007. Thanks for any help. "Suzanne S. Barnhill" wrote: By default, Word suppresses the Hyperlink character style in the display of cross-references and TOC entries (the assumption being that you don't want this formatting in a printed document, and when using the document online you get the "hand" to indicate a hyperlink on mouseover). There is no practical way around this, though you can define a character style identical to Hyperlink, apply it to the cross-reference, and add the \* MergeFormat switch to each REF field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... Thanks Suzanne: Yes I should have thought about at the beginning, but maybe it will help next time. If I understand your post I believe you are referring to MS word 2003. When I insert a caption by right clicking the figure and then I use the cross-reference. I check the insert as hyperlink, but it is just the standard text, not blue and underlined indicating a hyperlink. This is what I want it to do. I use the Insert Citation for the citations. This automatically creates the citation in the correct way (MLA, APA, etc.). Is there a way to automatically create a link to the entry in the bibliography, and make blue and underlined. Thanks again. Kevin Baker "Suzanne S. Barnhill" wrote: If you use Insert | Reference | Caption and check the box for "Insert as hyperlink," it will be hyperlinked even though the Hyperlink character format is suppressed. You can also create cross-references to entries in the bibliography. If it's a numbered list of references, you can insert a cross-reference to "Numbered item." Otherwise, you'll have to bookmark each entry first and cross-reference the bookmark. Again, the cross-references can be hyperlinked but won't display the Hyperlink formatting. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html All of these are issues you really should have considered before you started writing, not at the end. But see http://daiya.mvps.org/bookword.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "kbaker" wrote in message ... I am finishing up my PhD dissertation with with word 2007, and I am now trying to learn some of the "tricks" to make my document more automatic. I currently have 3 main areas where I am trying to improve the document: 1) Figures. Is there a way when inserting a cross-reference for the caption of a figure, table, and heading that it automatically be blue colored and underlined? I currently have went through the entire document and did this manually. For the heading I would also like to include the number in front of it. 2) Bibliography. I would like to create links at each of the citations in the document to the actual entry in the bibliography. I would then like them to be blue and underlined. 3) Table of contents. Right now I use the add the multi-list number system to each chapter (Heading 1), section (Heading 2), etc so I can have numbers. Is their an automatic way to do this? Thanks in advance for any help/suggestions to make this editing process easier. |
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