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#1
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VBA Macro for Footnotes
Hi,
Re. "VBA Macro for Footnotes" - convert footnote numbers to pure text and add the footnotes as a list at the end of the document, without any other references than the numbers - in Word 2003 SP3. Similar matter was dealt with in recent conversation "VBA Macro For FootNotes" (5/25/2009) - where the list of footnotes was to be placed in a new document -, and i also found an older conversation "Convert footnotes to ordinary text" (sept. 2007) where the footnote text was to be put directly in the body text. By combining the solutions found there I think it should be no problem to get the solution to my requirement, but it is not as simple as that, at least not for someone like me: my skills go scarcely beyond using the macro recorder. Below i add my macro which I combined of the codes suggested in above mentioned conversations. It stops at the first appearence of rngfoot.Range.InsertParagraphAfter Could someone please tell me what is wrong ? sub Dim docfoot As Footnotes Dim i As Long Dim rngfoot As Range Dim fn As Word.Footnote Dim rngFN As Word.Range If ActiveDocument.Footnotes.Count 0 Then Set docfoot = ActiveDocument.Footnotes Else MsgBox "There are no footnotes in this document.", _ vbExclamation, "Exit" Exit Sub End If Set rngfoot = ActiveDocument.Sections.Last rngfoot.Range.InsertParagraphAfter rngfoot.Range.InsertParagraphAfter With docfoot For i = 1 To .Count rngfoot.Range.InsertAfter .Item(i).Range.Text rngfoot.Range.InsertParagraphAfter Set fn = ActiveDocument.Footnotes(i) Set rngFN = fn.Reference rngFN.Collapse wdCollapseEnd rngFN.Range.InsertAfter "[ & i & ]" fn.Delete Next End With End Sub It cost me a lot of time to come so far, was it all in vain? bruno |
#2
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VBA Macro for Footnotes
Hi bruno,
It would help if you said what it is you're trying to do ... -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... Hi, Re. "VBA Macro for Footnotes" - convert footnote numbers to pure text and add the footnotes as a list at the end of the document, without any other references than the numbers - in Word 2003 SP3. Similar matter was dealt with in recent conversation "VBA Macro For FootNotes" (5/25/2009) - where the list of footnotes was to be placed in a new document -, and i also found an older conversation "Convert footnotes to ordinary text" (sept. 2007) where the footnote text was to be put directly in the body text. By combining the solutions found there I think it should be no problem to get the solution to my requirement, but it is not as simple as that, at least not for someone like me: my skills go scarcely beyond using the macro recorder. Below i add my macro which I combined of the codes suggested in above mentioned conversations. It stops at the first appearence of rngfoot.Range.InsertParagraphAfter Could someone please tell me what is wrong ? sub Dim docfoot As Footnotes Dim i As Long Dim rngfoot As Range Dim fn As Word.Footnote Dim rngFN As Word.Range If ActiveDocument.Footnotes.Count 0 Then Set docfoot = ActiveDocument.Footnotes Else MsgBox "There are no footnotes in this document.", _ vbExclamation, "Exit" Exit Sub End If Set rngfoot = ActiveDocument.Sections.Last rngfoot.Range.InsertParagraphAfter rngfoot.Range.InsertParagraphAfter With docfoot For i = 1 To .Count rngfoot.Range.InsertAfter .Item(i).Range.Text rngfoot.Range.InsertParagraphAfter Set fn = ActiveDocument.Footnotes(i) Set rngFN = fn.Reference rngFN.Collapse wdCollapseEnd rngFN.Range.InsertAfter "[ & i & ]" fn.Delete Next End With End Sub It cost me a lot of time to come so far, was it all in vain? bruno |
#3
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VBA Macro for Footnotes
Are you submitting a book ms. to a publisher that requires a separate
file of endnotes? On Jul 17, 6:59*pm, "macropod" wrote: Hi bruno, It would help if you said what it is you're trying to do ... -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in ... Hi, Re. *"VBA Macro for Footnotes" - convert footnote numbers to pure text and add the footnotes as a list at the end of the document, without any other references than the numbers - in Word 2003 SP3. * Similar matter was dealt with in recent conversation "VBA Macro For FootNotes" (5/25/2009) - where the list of footnotes was to be placed in a new document -, and i also found an older conversation "Convert footnotes to ordinary text" (sept. 2007) where the footnote text was to be put directly in the body text. By combining the solutions found there I think it should be no problem to get the solution to my requirement, but it is not as simple as that, at least not for someone like me: my skills go scarcely beyond using the macro recorder. Below i add my macro which I combined of the codes suggested in above mentioned conversations. It stops at the first appearence of * * * *rngfoot.Range.InsertParagraphAfter Could someone please tell me what is wrong ? sub * *Dim docfoot As Footnotes * *Dim i As Long * *Dim rngfoot As Range * *Dim fn As Word.Footnote * *Dim rngFN As Word.Range * *If ActiveDocument.Footnotes.Count 0 Then * * * *Set docfoot = ActiveDocument.Footnotes * *Else * * * *MsgBox "There are no footnotes in this document.", _ * * * *vbExclamation, "Exit" * * * *Exit Sub * *End If * *Set rngfoot = ActiveDocument.Sections.Last * * * *rngfoot.Range.InsertParagraphAfter * * * *rngfoot.Range.InsertParagraphAfter * *With docfoot * *For i = 1 To .Count * * * *rngfoot.Range.InsertAfter .Item(i).Range.Text * * * *rngfoot.Range.InsertParagraphAfter * * * *Set fn = ActiveDocument.Footnotes(i) * * * *Set rngFN = fn.Reference * * * *rngFN.Collapse wdCollapseEnd * * * *rngFN.Range.InsertAfter "[ & i & ]" * * * *fn.Delete * *Next * *End With End Sub It cost me a lot of time to come so far, was it all in vain? bruno- |
#4
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VBA Macro for Footnotes
What i am trying to do ? ... Quite often I need to combine two long Word
documents (with many footnotes) side by side in two columns of an Excel table (to allow paragraph alignment) - keeping essential text formatting like bold and italic, the para numbers, the footnote numbers in the text and the footnotes listed at the end of the table, they can have same font size and colour as body text. To do this I convert the text to table in Word and then copy and paste the table to Excel. When I have my table completed in Excel i copy it back to a new Word document for further processing (formatting, save, print). The footnotes cause two problems: 1. In Excel the cells containing footnote numbers appear as links in small fontsize and colour. To change this i deactivate hyperlinks and adapt the font size. 2. And when I copy and paste the table back to Word the footnotes appear again in another colour and underlined, and again I have to correct this. I think these problems should be avoided by executing the following task in the original Word documents: -- break the links between footnote numbers in the text and the footnotes and make appear both as ordinary text, with footnotes listed at the end of the document (thus not as "endnotes"). The links are not required for my purposes. It is this task i am trying to automise with my macro. Can you tell me how to make it work ? bruno |
#5
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VBA Macro for Footnotes
But why do you go through Excel, instead of simply creating a Word
table? Or, if notes 1-25 have to be in col. 1 and notes 26-50 in col. 2, tables in a two-column section? On Jul 18, 7:45*am, bruno wrote: What i am trying to do ? ... Quite often I need to combine two long Word documents (with many footnotes) side by side in two columns of an Excel table (to allow paragraph alignment) - keeping essential text formatting like bold and italic, the para numbers, the footnote numbers in the text and the footnotes listed at the end of the table, they can have same font size and colour as body text. To do this I convert the text to table in Word and then copy and paste the table to Excel. When I have my table completed in Excel i copy it back to a new Word document for further processing (formatting, save, print). The footnotes cause two problems: 1. In Excel the cells containing footnote numbers appear as links in small fontsize and colour. To change this i deactivate hyperlinks and adapt the font size. 2. And when I copy and paste the table back to Word the footnotes appear again in another colour and underlined, and again I have to correct this. I think these problems should be avoided by executing the following task in the original Word documents: -- *break the links between footnote numbers in the text and the footnotes and make appear both as ordinary text, with footnotes listed at the end of the document (thus not as "endnotes"). The links are not required for my purposes. It is this task i am trying to automise with my macro. Can you tell me how to make it work ? * bruno |
#6
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VBA Macro for Footnotes
My need is to combine two long Word documents (with many footnotes) side by
side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
#7
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VBA Macro for Footnotes
What are you doing more easily in Excel than in Word, that justifies
all the complications involved in switching documents between the two programs (including turning footnotes into static text)? On Jul 18, 8:27*am, bruno wrote: My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
#8
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VBA Macro for Footnotes
Hi Bruno,
I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
#9
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VBA Macro for Footnotes
So you, macropod and Peter, suggest to do all of it "simply" in Word.
But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
#10
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VBA Macro for Footnotes
Me, I've never used VBA for anything. Why do you want to make it so
complicated?? What can an Excel table do with text that a Word table can't? On Jul 18, 9:26*pm, bruno wrote: So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno- |
#11
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VBA Macro for Footnotes
Hi Bruno,
The following macro inserts a superscripted number at the location of each footnote, copies the text to a list at end of the document, and deletes the foonotes. Note that in this simple version the footnotes will be numbered 1, 2, 3, etc. regardless of the original numbering and that the footnote text will be copied without formatting. Sub ConvertFootnotesToList() Dim num As Long Dim myString As String If ActiveDocument.Footnotes.Count = 0 Then MsgBox "There are no footnotes in this document." Exit Sub End If With Selection .HomeKey wdStory For num = 1 To ActiveDocument.Footnotes.Count .GoToNext wdGoToFootnote .Font.Superscript = True .TypeText Text:=CStr(num) .Font.Superscript = False .Expand wdWord With ActiveDocument.Footnotes(1) myString = myString & CStr(num) & _ ". " & .Range.Text & vbCrLf .Delete End With Next .EndKey wdStory .InsertAfter myString .Collapse Direction:=wdCollapseEnd End With End Sub If this macro does what you want, I suggest that you start a new thread and explain what you want to do next. I agree with the others that you should be able to do what you want in Word without moving over to Excel and back. -- Hope this helps, Pesach Shelnitz "Peter T. Daniels" wrote: Me, I've never used VBA for anything. Why do you want to make it so complicated?? What can an Excel table do with text that a Word table can't? On Jul 18, 9:26 pm, bruno wrote: So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno- |
#12
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VBA Macro for Footnotes
This could be useful for authors who are stuck with a backward
publisher that insists on having the notes in a separate file (because they will be published as book endnotes). As a copyeditor I've worked on several books for a publisher that does it that way -- so I have to have two files open at all times, taking up screen space -- and, moreover, who insists that editing not be done with Track Changes, but by in fact imitating Track Changes with deletions and insertions marked, and queries typed into the text inside brackets. On Jul 19, 6:07*am, Pesach Shelnitz pesach18(AT)hotmail.com wrote: Hi Bruno, The following macro inserts a superscripted number at the location of each footnote, copies the text to a list at end of the document, and deletes the foonotes. Note that in this simple version the footnotes will be numbered 1, 2, 3, etc. regardless of the original numbering and that the footnote text will be copied without formatting. Sub ConvertFootnotesToList() * * Dim num As Long * * Dim myString As String * * If ActiveDocument.Footnotes.Count = 0 Then * * * *MsgBox "There are no footnotes in this document." * * * *Exit Sub * * End If * * With Selection * * * * .HomeKey wdStory * * * * For num = 1 To ActiveDocument.Footnotes.Count * * * * * * .GoToNext wdGoToFootnote * * * * * * .Font.Superscript = True * * * * * * .TypeText Text:=CStr(num) * * * * * * .Font.Superscript = False * * * * * * .Expand wdWord * * * * * * With ActiveDocument.Footnotes(1) * * * * * * * * myString = myString & CStr(num) & _ * * * * * * * * * * ". " & .Range.Text & vbCrLf * * * * * * * * .Delete * * * * * * End With * * * * Next * * * * .EndKey wdStory * * * * .InsertAfter myString * * * * .Collapse Direction:=wdCollapseEnd * * End With End Sub If this macro does what you want, I suggest that you start a new thread and explain what you want to do next. I agree with the others that you should be able to do what you want in Word without moving over to Excel and back. -- Hope this helps, Pesach Shelnitz "Peter T. Daniels" wrote: Me, I've never used VBA for anything. Why do you want to make it so complicated?? What can an Excel table do with text that a Word table can't? On Jul 18, 9:26 pm, bruno wrote: So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno-- |
#13
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VBA Macro for Footnotes
Hi bruno,
Why? Because you don't need the macro if you're doing it in Word. To do the comparison in Word: 1. Select the 1st document and convert its contents to a table, using the paragraphs as the text separators. 2. Reduce the column width to half the page width 3. Repeat steps 1 & 2 for the 2nd document 4. Copy the table from one of the documents 5. In the other document, place the insertion point at the end-of-row marker for the 1st row in the table, then paste the other table there. You now have a two-column table containing the contents of both documents. The footnotes from both will also be interspersed, for ease of comparison. If you find yourself in a situation where the paragraphs get out of synch because of differences between the documents, it's a simple matter to insert one or more cells into whichever column requires it to restore the synchronisation. -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
#14
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VBA Macro for Footnotes
wow, excellent, it does exactly what I imagined. Thank you very much, Pesach.
As to further steps, i will be happy to follow your invitation in the near future. Concerning this present step, there are just two details I have to add: 1. Before running the macro I have to make sure, that at the end of the document there is an empty para with standard formatting, otherwise the first footnote might eventually be added to the last para. To do this I would use the following code: /--------------- With ActiveDocument.Sections.Last.Range .Collapse Direction:=wdCollapseEnd .InsertParagraphAfter Selection.EndKey Unit:=wdStory Selection.ClearFormatting End With ---------------/ 2. The footnotes might contain TABs after the footnote number which disturbs in the further process. To replace these TABs with hard spaces I would use this code (obtained with the macro recorder): /--------------- If ActiveWindow.ActivePane.View.Type = wdPrintView Or ActiveWindow. _ ActivePane.View.Type = wdWebView Or ActiveWindow.ActivePane.View.Type = _ wdPrintPreview Then ActiveWindow.View.SeekView = wdSeekFootnotes Else ActiveWindow.View.SplitSpecial = wdPaneFootnotes End If Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = "^t" .Replacement.Text = "^s" .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchWildcards = False .MatchSoundsLike = False .MatchAllWordForms = False End With Selection.Find.Execute Replace:=wdReplaceAll If ActiveWindow.ActivePane.View.Type = wdPrintView Or ActiveWindow. _ ActivePane.View.Type = wdWebView Or ActiveWindow.ActivePane.View.Type = _ wdPrintPreview Then ActiveWindow.View.SeekView = wdSeekMainDocument Else ActiveWindow.Panes(2).Close End If ---------------/ -- bruno "Pesach Shelnitz" wrote: Hi Bruno, The following macro inserts a superscripted number at the location of each footnote, copies the text to a list at end of the document, and deletes the foonotes. Note that in this simple version the footnotes will be numbered 1, 2, 3, etc. regardless of the original numbering and that the footnote text will be copied without formatting. Sub ConvertFootnotesToList() Dim num As Long Dim myString As String If ActiveDocument.Footnotes.Count = 0 Then MsgBox "There are no footnotes in this document." Exit Sub End If With Selection .HomeKey wdStory For num = 1 To ActiveDocument.Footnotes.Count .GoToNext wdGoToFootnote .Font.Superscript = True .TypeText Text:=CStr(num) .Font.Superscript = False .Expand wdWord With ActiveDocument.Footnotes(1) myString = myString & CStr(num) & _ ". " & .Range.Text & vbCrLf .Delete End With Next .EndKey wdStory .InsertAfter myString .Collapse Direction:=wdCollapseEnd End With End Sub If this macro does what you want, I suggest that you start a new thread and explain what you want to do next. I agree with the others that you should be able to do what you want in Word without moving over to Excel and back. -- Hope this helps, Pesach Shelnitz "Peter T. Daniels" wrote: Me, I've never used VBA for anything. Why do you want to make it so complicated?? What can an Excel table do with text that a Word table can't? On Jul 18, 9:26 pm, bruno wrote: So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno- |
#15
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VBA Macro for Footnotes
Hi macropod,
what you describe is more or less how i tried to do it first, some time ago when I just had started working with Word. But the 2-in-one-document was too complex for me to handle in Word: heading styles, para numbering, footnotes etc. (may be i simply was too inexperienced). To get it done i then tried to copy the word table to Excel and here I liked the result: the text formatting was still there, the para-number styles were broken but the numbers appeared as text, which is ok. Only the footnotes caused problems, i did not know how to break them. But thanks to the macro of Pesach this is now solved. So, doing it via Excel for me is a valuable work around as i don't know how to manage it all in Word. regards, bruno -- bruno "macropod" wrote: Hi bruno, Why? Because you don't need the macro if you're doing it in Word. To do the comparison in Word: 1. Select the 1st document and convert its contents to a table, using the paragraphs as the text separators. 2. Reduce the column width to half the page width 3. Repeat steps 1 & 2 for the 2nd document 4. Copy the table from one of the documents 5. In the other document, place the insertion point at the end-of-row marker for the 1st row in the table, then paste the other table there. You now have a two-column table containing the contents of both documents. The footnotes from both will also be interspersed, for ease of comparison. If you find yourself in a situation where the paragraphs get out of synch because of differences between the documents, it's a simple matter to insert one or more cells into whichever column requires it to restore the synchronisation. -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... So you, macropod and Peter, suggest to do all of it "simply" in Word. But isn't my question just concerning a VBA macro in Word ? If it is so simple why don't you have a look at it and tell me what is wrong with it? Well, anyhow, thank you for bothering. -- bruno "macropod" wrote: Hi Bruno, I can't see how Excel helps paragraph alignment any better than a Word table (which you can split at paragraph breaks). In any event, if you're looking for the differences between the two documents, there are better ways (eg Tools|Merge Documents or a macro that simply goes though each para looking for & highlighting the differences). -- Cheers macropod [Microsoft MVP - Word] "bruno" wrote in message ... My need is to combine two long Word documents (with many footnotes) side by side in two columns of one table. Excel, because it facilitates paragraph alignment. -- bruno |
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