In Word, when Im creating an envelope and using the address book, what
settings do I have to change to get it to pick up the company name. When I
select a contact, it only inserts the persons name and mailing address. Ive
tried everything I could think of and Im tired of banging my head against
the wall.
--
Sue

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed from the
keyboard)

Alternatively forget the envelope wizard and use an envelope template. The
samples on the downloads page of my web site link with Outlook and add the
company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name and
mailing address. I've tried everything I could think of and I'm
tired of banging my head against the wall.

Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed from the
keyboard)

Alternatively forget the envelope wizard and use an envelope template. The
samples on the downloads page of my web site link with Outlook and add the
company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name and
mailing address. I've tried everything I could think of and I'm
tired of banging my head against the wall.

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are typed
directly from the keyboard and are used to eliminate spaces when the fields
are empty. The full range of fields that can be used in this manner are
listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link with
Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name and
mailing address. I've tried everything I could think of and I'm
tired of banging my head against the wall.

What I meant was, after I have the autotext entry, how do I use it in the
envelope? I have Word 2000, and after I click Tools, Envelopes and Labels,
what do I do to use the autotext entry with the address book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are typed
directly from the keyboard and are used to eliminate spaces when the fields
are empty. The full range of fields that can be used in this manner are
listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link with
Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name and
mailing address. I've tried everything I could think of and I'm
tired of banging my head against the wall.

Ah! If the autotext is present Word uses the layout to format the addresses
when using the label wizard, so the answer is that you don't do anything
with it beyond having it present Use the envelope wizard and see what
happens when you insert an address.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
What I meant was, after I have the autotext entry, how do I use it in
the envelope? I have Word 2000, and after I click Tools, Envelopes
and Labels, what do I do to use the autotext entry with the address
book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are
typed directly from the keyboard and are used to eliminate spaces
when the fields are empty. The full range of fields that can be used
in this manner are listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link
with Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name
and mailing address. I've tried everything I could think of and
I'm tired of banging my head against the wall.

It is used automatically.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mary Fetsch" wrote in message
...
What I meant was, after I have the autotext entry, how do I use it in the
envelope? I have Word 2000, and after I click Tools, Envelopes and
Labels,
what do I do to use the autotext entry with the address book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are typed
directly from the keyboard and are used to eliminate spaces when the
fields
are empty. The full range of fields that can be used in this manner are
listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link with
Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name and
mailing address. I've tried everything I could think of and I'm
tired of banging my head against the wall.

Where should the autotext be present? I haven't used autotext or envelopes
much, so I'd appreciate some step by step instructions. Here's what I've
done so far: I put your code in a blank document, selected it, and clicked
New on the Autotext toolbar. I named it EnvAdd. I then clicked Tools,
Envelopes and Labels and clicked on the Address Book. I found my entry and
double-clicked on it. Now what?

I also clicked File, New, Letters and Faxes, and then double-clicked on the
Envelope Wizard. I just got a new blank document.

I know this seems very simple to you, but I don't have a clue how to apply
this autotext entry to the Outlook address.

Thanks for your time with this.


"Graham Mayor" wrote:

Ah! If the autotext is present Word uses the layout to format the addresses
when using the label wizard, so the answer is that you don't do anything
with it beyond having it present Use the envelope wizard and see what
happens when you insert an address.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
What I meant was, after I have the autotext entry, how do I use it in
the envelope? I have Word 2000, and after I click Tools, Envelopes
and Labels, what do I do to use the autotext entry with the address
book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are
typed directly from the keyboard and are used to eliminate spaces
when the fields are empty. The full range of fields that can be used
in this manner are listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link
with Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name
and mailing address. I've tried everything I could think of and
I'm tired of banging my head against the wall.

You should save the AutoText entry in Normal.dot, and, as specified in the
instructions, it must be named AddressLayout.

Perhaps it will be easier to understand if you read the KB article €œWD97:
How to Modify the Layout of an Address Book Entry€� at
http://support.microsoft.com/?kbid=134901 or "HOW TO: Modify the Layout of
an Address Book Entry in Word 2000" at
http://support.microsoft.com/?kbid=212345

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mary Fetsch" wrote in message
...
Where should the autotext be present? I haven't used autotext or
envelopes
much, so I'd appreciate some step by step instructions. Here's what I've
done so far: I put your code in a blank document, selected it, and
clicked
New on the Autotext toolbar. I named it EnvAdd. I then clicked Tools,
Envelopes and Labels and clicked on the Address Book. I found my entry
and
double-clicked on it. Now what?

I also clicked File, New, Letters and Faxes, and then double-clicked on
the
Envelope Wizard. I just got a new blank document.

I know this seems very simple to you, but I don't have a clue how to apply
this autotext entry to the Outlook address.

Thanks for your time with this.


"Graham Mayor" wrote:

Ah! If the autotext is present Word uses the layout to format the
addresses
when using the label wizard, so the answer is that you don't do anything
with it beyond having it present Use the envelope wizard and see what
happens when you insert an address.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
What I meant was, after I have the autotext entry, how do I use it in
the envelope? I have Word 2000, and after I click Tools, Envelopes
and Labels, what do I do to use the autotext entry with the address
book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are
typed directly from the keyboard and are used to eliminate spaces
when the fields are empty. The full range of fields that can be used
in this manner are listed at http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link
with Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address book,
what settings do I have to change to get it to pick up the company
name. When I select a contact, it only inserts the persons name
and mailing address. I've tried everything I could think of and
I'm tired of banging my head against the wall.

As Suzanne has posted and I indicated in my original reply, you must call
the autotext entry AddressLayout - all one word - and NOT EnvAdd! When you
save that entry it is automatically recorded in normal.dot. Then when you go
to tools envelopes and labels envelope and pick your address from the
address book, it will be automatically formatted in the manner of the
autotext entry.

If you are prompted to save normal.dot on exit from Word - do so!

If you want to use an envelope template from file new, then there are
samples on the downloads page of my web site that will link with Outlook.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
Where should the autotext be present? I haven't used autotext or
envelopes much, so I'd appreciate some step by step instructions.
Here's what I've done so far: I put your code in a blank document,
selected it, and clicked New on the Autotext toolbar. I named it
EnvAdd. I then clicked Tools, Envelopes and Labels and clicked on
the Address Book. I found my entry and double-clicked on it. Now
what?

I also clicked File, New, Letters and Faxes, and then double-clicked
on the Envelope Wizard. I just got a new blank document.

I know this seems very simple to you, but I don't have a clue how to
apply this autotext entry to the Outlook address.

Thanks for your time with this.


"Graham Mayor" wrote:

Ah! If the autotext is present Word uses the layout to format the
addresses when using the label wizard, so the answer is that you
don't do anything with it beyond having it present Use the
envelope wizard and see what happens when you insert an address.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
What I meant was, after I have the autotext entry, how do I use it
in the envelope? I have Word 2000, and after I click Tools,
Envelopes and Labels, what do I do to use the autotext entry with
the address book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are
typed directly from the keyboard and are used to eliminate spaces
when the fields are empty. The full range of fields that can be
used in this manner are listed at
http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link
with Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address
book, what settings do I have to change to get it to pick up
the company name. When I select a contact, it only inserts the
persons name and mailing address. I've tried everything I
could think of and I'm tired of banging my head against the
wall.

Thank you, Graham and Suzanne, for your help with this. My apologies for
overlooking how to name the autotext entry. It's simple once you do it
correctly!

"Graham Mayor" wrote:

As Suzanne has posted and I indicated in my original reply, you must call
the autotext entry AddressLayout - all one word - and NOT EnvAdd! When you
save that entry it is automatically recorded in normal.dot. Then when you go
to tools envelopes and labels envelope and pick your address from the
address book, it will be automatically formatted in the manner of the
autotext entry.

If you are prompted to save normal.dot on exit from Word - do so!

If you want to use an envelope template from file new, then there are
samples on the downloads page of my web site that will link with Outlook.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
Where should the autotext be present? I haven't used autotext or
envelopes much, so I'd appreciate some step by step instructions.
Here's what I've done so far: I put your code in a blank document,
selected it, and clicked New on the Autotext toolbar. I named it
EnvAdd. I then clicked Tools, Envelopes and Labels and clicked on
the Address Book. I found my entry and double-clicked on it. Now
what?

I also clicked File, New, Letters and Faxes, and then double-clicked
on the Envelope Wizard. I just got a new blank document.

I know this seems very simple to you, but I don't have a clue how to
apply this autotext entry to the Outlook address.

Thanks for your time with this.


"Graham Mayor" wrote:

Ah! If the autotext is present Word uses the layout to format the
addresses when using the label wizard, so the answer is that you
don't do anything with it beyond having it present Use the
envelope wizard and see what happens when you insert an address.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Mary Fetsch wrote:
What I meant was, after I have the autotext entry, how do I use it
in the envelope? I have Word 2000, and after I click Tools,
Envelopes and Labels, what do I do to use the autotext entry with
the address book?

"Graham Mayor" wrote:

You save it in normal.dot - the default for autotexts.
Note the curly brackets are not field boundaries (CTRL+F9) but are
typed directly from the keyboard and are used to eliminate spaces
when the fields are empty. The full range of fields that can be
used in this manner are listed at
http://www.gmayor.com/Macrobutton.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Mary Fetsch wrote:
Where do you put the autotext entry?

"Graham Mayor" wrote:

Copy the following exactly and save as an autotext entry called
AddressLayout (all one word)

{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}

(note the curly brackets are not field boundaries, but are typed
from the keyboard)

Alternatively forget the envelope wizard and use an envelope
template. The samples on the downloads page of my web site link
with Outlook and add the company field.


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Sue wrote:
In Word, when I'm creating an envelope and using the address
book, what settings do I have to change to get it to pick up
the company name. When I select a contact, it only inserts the
persons name and mailing address. I've tried everything I
could think of and I'm tired of banging my head against the
wall.