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#1
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Grouping pictures, text boxes, and clip art in Word
Hi ?B?Q3JlYXRpdmVJbWFnZXM=?=,
I would like to lock clip art and drawing items to specific locations on a picture that has been inserted into a Word document. Then, as needed, move the single grouped object to other places in that ocument or move the object into an e-mail, etc.; and, the object remains grouped at the new location, and if e-mailed, still grouped when the receiver gets the e-mail. I think the only reliable way you'll be able to do this is to create this as one, single object. Without question, the best tool for something of this nature is a dedicated graphics program. Barring that, you could use Word's picture editor. In order to tell you how to access that, I'd need to know the version of Word you're working with. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#2
Posted to microsoft.public.word.docmanagement
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Grouping pictures, text boxes, and clip art in Word
Cindy,
Thank you for your reply. I am running Office XP. I have Photoshop CS2. Two situations come to mind. The first is a picture that needs areas of the picture to be "highlighted" or explained. I use arrows and/or circles to draw attention to an item in a picture; then picture details are explained with a text box on top of the picture. Finally, I need to send this information by e-mail or a word document to others. Because the subject might have 50 to 100 pictures, with explanations, a Word document becomes larger and larger; finally, it becomes unmanageable. The second situation would be a scanned sheet of paper. This scanned document could be a hand written letter, or maybe a church marriage log. The handwriting is difficult to read because of legibility or language. These documents are original genealogy research documents, government censuses, newspaper articles, wills, correspondence, ships logs, etc. I scan these documents with a quality photographic scanner, then digitally translate or decipher the text on the document. After I evaluate the document and write my opinions of the text, the document is send to others for their opinions and critiques. Many times the added elements separate or move, and their €śreferences€ť are no longer pointing to the correct location of the picture or they are no longer associated with the area or discussion. In general, the 5MB gateway limits of e-mail sizes requires that I keep these documents of 50 to 100 pictures as small in size as possible. To move these documents, they must be €śFTPed€ť or burned to CD and mailed. Usually the recipient cannot handle these documents; so the effort is of little value to others. Worse, they can not easily add to the effort. |
#3
Posted to microsoft.public.word.docmanagement
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Grouping pictures, text boxes, and clip art in Word
Hi ?B?Q3JlYXRpdmVJbWFnZXM=?=,
Thank you for your reply. I am running Office XP. I have Photoshop CS2. Well, in your reply you angle off into a completely different aspect/question. I also not that the Drawing.Graphics group might be more relevant for the discussion... But here are my opening thoughts: 1. If you edit the graphic elements in Word, using its tools, the graphics sizes will probably be much larger than if you did the work in a dedicated graphics program. (You could copy things from Word into that program, put them together there, then save that as a single graphic file, in a "compressed" format such as PNG or JPG. 2. Graphics in Word documents tend to be large. The only compressed format Word can really handle, and that only since Word 2002, is JPG. 3. You might find it better to "export" the work you do in Word to Adobe Reader (PDF) format. Then you can be sure things aren't going to "move around" (even if you choose to not do the work in a separate graphics program) 4. Another approach to consider would be a web-site, so that people can read/view without needing to download. Or even links on a webpage for downloading (instead of trying to send things by email). 5. If you absolutely want to edit the pictures in Word, in order to open Word's picture editor: - Tools/Customize/Commands - Category: Drawing - Drag the tool "Word Picture" to your Drawing toolbar - After you close the dialog box, click it and you should go straight into the Editor Here, you can insert a picture, add call-outs, arrows, textboxes, whatever you like. Be sure everything you use has text flow formatting. You can group things by holding Shift, then clicking on each additional graphic in turn; Draw/Group. Before you click the "Close" button to return the picture to the Word document, be sure to click the other little icon in the "Edit Picture" toolbar. This will make sure that none of the drawn objects are cut off. Two situations come to mind. The first is a picture that needs areas of the picture to be "highlighted" or explained. I use arrows and/or circles to draw attention to an item in a picture; then picture details are explained with a text box on top of the picture. Finally, I need to send this information by e-mail or a word document to others. Because the subject might have 50 to 100 pictures, with explanations, a Word document becomes larger and larger; finally, it becomes unmanageable. The second situation would be a scanned sheet of paper. This scanned document could be a hand written letter, or maybe a church marriage log. The handwriting is difficult to read because of legibility or language. These documents are original genealogy research documents, government censuses, newspaper articles, wills, correspondence, ships logs, etc. I scan these documents with a quality photographic scanner, then digitally translate or decipher the text on the document. After I evaluate the document and write my opinions of the text, the document is send to others for their opinions and critiques. Many times the added elements separate or move, and their €śreferences€ť are no longer pointing to the correct location of the picture or they are no longer associated with the area or discussion. In general, the 5MB gateway limits of e-mail sizes requires that I keep these documents of 50 to 100 pictures as small in size as possible. To move these documents, they must be €śFTPed€ť or burned to CD and mailed. Usually the recipient cannot handle these documents; so the effort is of little value to others. Worse, they can not easily add to the effort. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
Posted to microsoft.public.word.docmanagement
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Grouping pictures, text boxes, and clip art in Word
I am now running OP 2007 and using Word to create tests and other documents.
In 2003 I had tremendous success with grouping text boxes, overlaid lines, pictures, etc. into a group by using the one of the methods you suggested. This also allowed me to group and downsize the group to proportion it and place it near the test question. In 2007 no one on campus has been able to use the "control/shift key" or the "select arrow" to group these items together. We can only group like items such as a textbox to another textbox, or a picture box to another picture box and we cannot put overlays on the pictures and group them together. We are having to use a computer with the 2003 version and e-mail the group to ourselves, save it and then cut and paste it into our document or create it in Publisher (which does and doesn't work at times) and then cut/paste it into the document. When doing a 150 question test with at least 75 such groupings for a Biology or ESL class this is very time consuming. Has anyone found a way around this as yet? "Cindy M -WordMVP-" wrote: Hi ?B?Q3JlYXRpdmVJbWFnZXM=?=, Thank you for your reply. I am running Office XP. I have Photoshop CS2. Well, in your reply you angle off into a completely different aspect/question. I also not that the Drawing.Graphics group might be more relevant for the discussion... But here are my opening thoughts: 1. If you edit the graphic elements in Word, using its tools, the graphics sizes will probably be much larger than if you did the work in a dedicated graphics program. (You could copy things from Word into that program, put them together there, then save that as a single graphic file, in a "compressed" format such as PNG or JPG. 2. Graphics in Word documents tend to be large. The only compressed format Word can really handle, and that only since Word 2002, is JPG. 3. You might find it better to "export" the work you do in Word to Adobe Reader (PDF) format. Then you can be sure things aren't going to "move around" (even if you choose to not do the work in a separate graphics program) 4. Another approach to consider would be a web-site, so that people can read/view without needing to download. Or even links on a webpage for downloading (instead of trying to send things by email). 5. If you absolutely want to edit the pictures in Word, in order to open Word's picture editor: - Tools/Customize/Commands - Category: Drawing - Drag the tool "Word Picture" to your Drawing toolbar - After you close the dialog box, click it and you should go straight into the Editor Here, you can insert a picture, add call-outs, arrows, textboxes, whatever you like. Be sure everything you use has text flow formatting. You can group things by holding Shift, then clicking on each additional graphic in turn; Draw/Group. Before you click the "Close" button to return the picture to the Word document, be sure to click the other little icon in the "Edit Picture" toolbar. This will make sure that none of the drawn objects are cut off. Two situations come to mind. The first is a picture that needs areas of the picture to be "highlighted" or explained. I use arrows and/or circles to draw attention to an item in a picture; then picture details are explained with a text box on top of the picture. Finally, I need to send this information by e-mail or a word document to others. Because the subject might have 50 to 100 pictures, with explanations, a Word document becomes larger and larger; finally, it becomes unmanageable. The second situation would be a scanned sheet of paper. This scanned document could be a hand written letter, or maybe a church marriage log. The handwriting is difficult to read because of legibility or language. These documents are original genealogy research documents, government censuses, newspaper articles, wills, correspondence, ships€„˘ logs, etc. I scan these documents with a quality photographic scanner, then digitally translate or decipher the text on the document. After I evaluate the document and write my opinions of the text, the document is send to others for their opinions and critiques. Many times the added elements separate or move, and their €œreferences€ are no longer pointing to the correct location of the picture or they are no longer associated with the area or discussion. In general, the 5MB gateway limits of e-mail sizes requires that I keep these documents of 50 to 100 pictures as small in size as possible. To move these documents, they must be €œFTPed€ or burned to CD and mailed. Usually the recipient cannot handle these documents; so the effort is of little value to others. Worse, they can not easily add to the effort. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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