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#1
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Import Outlook 2003 distribution list to mail merger recipents list
Hi:
Is there a way that I can import existing distribution list of Outlook 2003 as recipient list of Word 2003? Seems that I can either to type a new list or select individual contact from Outlook, rather than the entire distribution list. Thanks in advance. |
#2
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Hi Xfile,
Is there a way that I can import existing distribution list of Outlook 2003 as recipient list of Word 2003? The only way you can include distribution lists in Word's mail merge is to display (view) the Contacts in Outlook, then run the merge from OUTLOOK's Tools/Mail merge menu. So you need to find some way to view all the contacts you want to include in a single mail merge. If you don't know how to do that, ask in an Outlook newsgroup. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Hi Cindy:
Thanks for your kind reply. I tried several times but Outlook will not display distribution list within Word's mail merger process, only individual contacts will be displayed. Although painful, but I did find out an alternative way and that is to export the distribution list as a text file first, and then open the Access database file for which used and created by Word 2003 as the data source to import those information. After that, I have to do some modifications on records, but it is still better than key in each contact individually. Thanks again and hope this helps others also. "Cindy M -WordMVP-" ???????:VA.0000a4f4.00437ebf@speedy... Hi Xfile, Is there a way that I can import existing distribution list of Outlook 2003 as recipient list of Word 2003? The only way you can include distribution lists in Word's mail merge is to display (view) the Contacts in Outlook, then run the merge from OUTLOOK's Tools/Mail merge menu. So you need to find some way to view all the contacts you want to include in a single mail merge. If you don't know how to do that, ask in an Outlook newsgroup. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
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Hi Xfile,
I tried several times but Outlook will not display distribution list within Word's mail merger process, only individual contacts will be displayed. Yes, this is correct. Did you try following my instructions in the first reply? Did you display the Contacts in Outlook? Then, still in Outlook, use Tools/Mail merge? Although painful, but I did find out an alternative way and that is to export the distribution list as a text file first, and then open the Access database file for which used and created by Word 2003 as the data source to import those information. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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