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#1
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It's all about cross-references...
Dear Microsoft ;-),
I have a several-hundred pages document (assembled by "copy-pasting" more than ten individual documents) and need to implement extensive cross-referencing in it. While I'm pretty familiar with the "Insert Reference Cross-reference" command (as well as with the notion of numbered headings and captions), I sometimes encounter problems which I am not able to fix: 1) Sometimes when I want to introduce a cross-reference to an item with a correct caption (such as "Listing 1", where "listing" is the label and "1" the number) and choose to insert "label and number only" simply a "0" will show, with no hyperlink attached to it. Same problem (again only sometimes) for cross-references to section headings ("insert heading number"). How come??? What I currently try to do in order to circumvent this problem is to insert the entire caption/heading text and to delete what I do not need in the text of the field result... 2) A second problem I frequently encounter is that word changes/updates cross-reference fields "on its own". For example, it will reinsert the entire caption text, even if I edited the text before (see above). Or it will loose formatting (font color) I added to the field. Or instead of the caption it will read "Error! Reference source not found." All of this often happens after operations like turning on/off mark-up or printing. Is there any means to "force" Word to conserve a cross-reference the way I edited it? Could it be some "auto-update" function in Tools Options? 3) This could help to resolve the problem described under point 2, but I would need this "trick" anyway, because sometimes I have to cross-reference to items which are neither headings nor captions... What I would like to have is something like the "TC field" used to customize TOCs: An invisible field which will be inserted before the item to be cross-referenced and that will allow to see this item in the listing(s) of the "Insert cross-reference" window. Is this possible? In addition: Is there a field switch with which you can define the text (and its formatting) that will show as the field result of the cross-reference you inserted? Thanks a lot in advance & have a nice weekend, Thommy |
#2
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Hello again,
Murphy's law has been kind to me this time: I could figure out some of my problems myself: ad 1) The problem was that e.g. the heading number was gone (i.e. not in a field anymore - although I was sure that it was still there...). Once I re-introduced a section number cross-referencing was fine :-) ad 2) When I added the font colour using the toolbar connected to our client's template it would turn to black/automatic at every update! I have done the same editing using Word's "Formatting" toolbar, et voilĂ*... However, I still do not understand why/when Word updates fields without being explicitely asked to do so. If there's a mean of controlling this, I would be glad to know! ad 3) This is where I would still need your help: how to mark whatever items, paragraphs, places... for cross-referencing; and how to "customize" the cross-reference field result. Again thanks in advance for your kind help, Thommy |
#3
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Hello again & again (This is turning into a monologue...)
Maybe I have figured out a way to resolve the first problem described in question 3: -insert bookmark (in fact, not necessarily at the final destination...) -insert SET field (at the final destination; it will move the bookmark with it anyway...) in order to define a bookmark text -crossreference to the bookmark, using the "bookmark text" I still don't find this very "handy" - Any better proposition? And: @ Microsoft - see/hide field codes with ALt+F9 (with no possibility to do this for one selected field only, except via the right-click menu...) - see/hide TC fields via the "Show/Hide" button in the standard toolbar - see/hide bookmarks vie Tools options View menu Do you really think this is either logic or convenient for the user??? Have a nice weekend everyone, Thommy "Thommy" wrote: Hello again, Murphy's law has been kind to me this time: I could figure out some of my problems myself: ad 1) The problem was that e.g. the heading number was gone (i.e. not in a field anymore - although I was sure that it was still there...). Once I re-introduced a section number cross-referencing was fine :-) ad 2) When I added the font colour using the toolbar connected to our client's template it would turn to black/automatic at every update! I have done the same editing using Word's "Formatting" toolbar, et voilĂ*... However, I still do not understand why/when Word updates fields without being explicitely asked to do so. If there's a mean of controlling this, I would be glad to know! ad 3) This is where I would still need your help: how to mark whatever items, paragraphs, places... for cross-referencing; and how to "customize" the cross-reference field result. Again thanks in advance for your kind help, Thommy |
#4
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Shift+F9 will toggle a selected field.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Thommy" wrote in message ... Hello again & again (This is turning into a monologue...) Maybe I have figured out a way to resolve the first problem described in question 3: -insert bookmark (in fact, not necessarily at the final destination...) -insert SET field (at the final destination; it will move the bookmark with it anyway...) in order to define a bookmark text -crossreference to the bookmark, using the "bookmark text" I still don't find this very "handy" - Any better proposition? And: @ Microsoft - see/hide field codes with ALt+F9 (with no possibility to do this for one selected field only, except via the right-click menu...) - see/hide TC fields via the "Show/Hide" button in the standard toolbar - see/hide bookmarks vie Tools options View menu Do you really think this is either logic or convenient for the user??? Have a nice weekend everyone, Thommy "Thommy" wrote: Hello again, Murphy's law has been kind to me this time: I could figure out some of my problems myself: ad 1) The problem was that e.g. the heading number was gone (i.e. not in a field anymore - although I was sure that it was still there...). Once I re-introduced a section number cross-referencing was fine :-) ad 2) When I added the font colour using the toolbar connected to our client's template it would turn to black/automatic at every update! I have done the same editing using Word's "Formatting" toolbar, et voilĂ*... However, I still do not understand why/when Word updates fields without being explicitely asked to do so. If there's a mean of controlling this, I would be glad to know! ad 3) This is where I would still need your help: how to mark whatever items, paragraphs, places... for cross-referencing; and how to "customize" the cross-reference field result. Again thanks in advance for your kind help, Thommy |
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