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#1
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a
fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin |
#2
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Hi,
I would suggest to switch *show invisible* characters on - it's a button the the Word toolbar which look like greek PI Then select your paragraph from the first document and apple+C, Place your cursor in the second document where you want (but before the PI at the end of the paragraph) and do EditPastespecialunformated text That should do it, then you can switch the PI off by the same button (these character are normally not printed so do not worry about them even if then are visible on the sreen) On Nov 23, 8:14 pm, Michael Levin wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin |
#3
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Copy the paragraphs, Edit/Paste Special, Paste As: Unformatted text. This assumes the formatting of the destination document. Does this help? Michael Levin;2494572 Wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin -- Henk57 |
#4
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Hi Mike -
Have you tried Edit Paste Special - Unformatted Text? HTH |:) Bob Jones [MVP] Office:Mac On 11/23/07 2:14 PM, in article , "Michael Levin" wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin |
#5
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Hi ike:
The page style is stored in the master section break of a Word document, which is hidden below the final paragraph mark in the document. To copy without copying the section break, place a blank paragraph mark below the last paragraph mark in the document. Then copy everything down to, but not including, that last paragraph mark. Cheers On 24/11/07 4:44 AM, in article , "Michael Levin" wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin -- Don't wait for your answer, click he http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Consultant Technical Writer McGhie Information Engineering Pty Ltd http://jgmcghie.fastmail.com.au/ Nhulunbuy, Northern Territory, Australia +61 4 1209 1410, |
#6
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Michael Levin wrote:
I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Go to Normal view. From that view you can see any section breaks that you may be accidentally copying over into your new document. Section breaks contain the information that you don't want. Make sure that what you are copying doesn't include section breaks. If there are no section breaks in the middle of texts that you were copying, then use the trick that John McGhie suggested to avoid picking up the very last paragraph marker (the master section break) in the document when you do your copy (it's kinda like another section break just without another section after it :-) I find the Normal view is very useful in many ways of which this is one. However, one of my GREATEST pet peeves about Word's defaults is that Word comes with the style area width set to 0" (everyone should set it to a non-zero amount--I use .8 to 1.0 inch typically). Apparently this is done to make Word "Less Complcated" to the uninitiated by hiding the fact that the entire application is actually based on styles. I can't begin to number the folks who could all of a sudden understand some of Word's strange behaviors when they could simply see the styles and their names. (Hooo, boy. I'm headed off topic. Better stop here...) :-) -- Jeff Wiseman to reply, just remove ALLTHESPAM |
#7
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Why do footer contents (page style) change when I cut andpaste whole paragraphs??
On 11/23/07 5:44 PM, in article ,
"CyberTaz" wrote: Hi Mike - Have you tried Edit Paste Special - Unformatted Text? hmmm. Cool - I'll give it a shot Monday (when I'm in front of my work Mac). But I suspect it will wipe out all the formatting, even that of the paragraph, right? Surely there's a way to ask it to put in the paragraph as it is but leave my page footers alone?!? Any way to lock the footers of the receiving document? Mike On 11/23/07 2:14 PM, in article , "Michael Levin" wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Thanks in advance, Mike Levin |
#8
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Why do footer contents (page style) change when I cut andpaste whole paragraphs??
On 11/24/07 7:20 AM, in article , "John
McGhie" wrote: Hi ike: The page style is stored in the master section break of a Word document, which is hidden below the final paragraph mark in the document. To copy without copying the section break, place a blank paragraph mark below the last paragraph mark in the document. Then copy everything down to, but not including, that last paragraph mark. this sounds great and I want to do it right: how do I place a blank paragraph mark? And, if this is true of the whole document, why does the receiving doc's page change when I copy just a single paragraph from the source doc? Doesn't this mean the page style is stored at the end of each paragraph, not at the end of the whole document? Is there any way to lock the page style? Mike |
#9
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Why do footer contents (page style) change when I cut andpaste whole paragraphs??
On 25/11/07 5:20 AM, in article , "Jeff
Wiseman" wrote: Michael Levin wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Go to Normal view. From that view you can see any section breaks that you may be accidentally copying over into your new document. Section breaks contain the information that you don't want. Make sure that what you are copying doesn't include section breaks. If there are no section breaks in the middle of texts that you were copying, then use the trick that John McGhie suggested to avoid picking up the very last paragraph marker (the master section break) in the document when you do your copy (it's kinda like another section break just without another section after it :-) I find the Normal view is very useful in many ways of which this is one. However, one of my GREATEST pet peeves about Word's defaults is that Word comes with the style area width set to 0" (everyone should set it to a non-zero amount--I use .8 to 1.0 inch typically). Apparently this is done to make Word "Less Complcated" to the uninitiated by hiding the fact that the entire application is actually based on styles. I can't begin to number the folks who could all of a sudden understand some of Word's strange behaviors when they could simply see the styles and their names. (Hooo, boy. I'm headed off topic. Better stop here...) :-) No, Jeff, keep going. I like to hear it! Clive ====== |
#10
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Why do footer contents (page style) change when I cut and paste whole paragraphs??
Me, too!
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Clive Huggan" wrote in message news:C36EF688.31CFD%REMOVETHISoffice@ANDTHISstrate gists.com.au... On 25/11/07 5:20 AM, in article , "Jeff Wiseman" wrote: Michael Levin wrote: I'm using Word 2004 (with all the updates) on an Intel Mac 10.4.11. I have a fairly simple document (a few embedded JPGs, some paragraph formatting) that's on plain pages (margins set but nothing else). I need to transfer it onto an National Institute of Health form, which is a Word doc with the same margins and some specialized stuff in the headers and footers. When I copy text from my 1st document and paste it into the second, it converts that document's page style to be that of the first (removes special footer content etc.). The only way I can prevent it is if I move pieces of each paragraph, one by one. If I include more than one paragraph, or the end of a complete paragraph, it insists on bringing the page style with it. How do I prevent this?? Go to Normal view. From that view you can see any section breaks that you may be accidentally copying over into your new document. Section breaks contain the information that you don't want. Make sure that what you are copying doesn't include section breaks. If there are no section breaks in the middle of texts that you were copying, then use the trick that John McGhie suggested to avoid picking up the very last paragraph marker (the master section break) in the document when you do your copy (it's kinda like another section break just without another section after it :-) I find the Normal view is very useful in many ways of which this is one. However, one of my GREATEST pet peeves about Word's defaults is that Word comes with the style area width set to 0" (everyone should set it to a non-zero amount--I use .8 to 1.0 inch typically). Apparently this is done to make Word "Less Complcated" to the uninitiated by hiding the fact that the entire application is actually based on styles. I can't begin to number the folks who could all of a sudden understand some of Word's strange behaviors when they could simply see the styles and their names. (Hooo, boy. I'm headed off topic. Better stop here...) :-) No, Jeff, keep going. I like to hear it! Clive ====== |
#11
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Why do footer contents (page style) change when I cut and paste whole paragraphs??
The document settings are stored in the final paragraph, which is why you're
going to add a new one by pressing Enter. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Michael Levin" wrote in message ... On 11/24/07 7:20 AM, in article , "John McGhie" wrote: Hi ike: The page style is stored in the master section break of a Word document, which is hidden below the final paragraph mark in the document. To copy without copying the section break, place a blank paragraph mark below the last paragraph mark in the document. Then copy everything down to, but not including, that last paragraph mark. this sounds great and I want to do it right: how do I place a blank paragraph mark? And, if this is true of the whole document, why does the receiving doc's page change when I copy just a single paragraph from the source doc? Doesn't this mean the page style is stored at the end of each paragraph, not at the end of the whole document? Is there any way to lock the page style? Mike |
#12
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Why do footer contents (page style) change when I cut and paste whole paragraphs??
In article , John McGhie
wrote: The page style is stored in the master section break of a Word document, which is hidden below the final paragraph mark in the document. To copy without copying the section break, place a blank paragraph mark below the last paragraph mark in the document. Then copy everything down to, but not including, that last paragraph mark. Ooh! I hate to say this, coming from a McGhie and all, but that is well sly! Why oh why oh why can't you find this kind of stuff in Office doco? Elliott's modern IT has a new entry:- *Discoverable* (adj) (of software) No one person knows enough about this product to write a usable manual or help files. -- To de-mung my e-mail address:- fsnospam$elliott$$ PGP Fingerprint: 1A96 3CF7 637F 896B C810 E199 7E5C A9E4 8E59 E248 |
#13
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OT: Why can't we see the styles
Clive Huggan wrote:
On 25/11/07 5:20 AM, in article , "Jeff Wiseman" wrote: Stuff deleted I find the Normal view is very useful in many ways of which this is one. However, one of my GREATEST pet peeves about Word's defaults is that Word comes with the style area width set to 0" (everyone should set it to a non-zero amount--I use .8 to 1.0 inch typically). Apparently this is done to make Word "Less Complcated" to the uninitiated by hiding the fact that the entire application is actually based on styles. I can't begin to number the folks who could all of a sudden understand some of Word's strange behaviors when they could simply see the styles and their names. (Hooo, boy. I'm headed off topic. Better stop here...) :-) No, Jeff, keep going. I like to hear it! Clive ====== OK. So at least I'll change the subject line for Clive and Suzanne but I'll leave it on this thread since it does have a lot to do with why the O.P. is having some grief :-) My favorite quote was by (I believe) Mr. Einstein. It goes something like this: "Every problem should be reduced to its simplest form--but NOT simpler!" Although it is necessary for management to simplify issues in order to manage them, the world is FULL of complete, total, screw-ups because of some lame-brain with a lot of corporate power (or a design team that has not been given decent system analysis and/or requirements modeling support) oversimplifying an inherently complicated issue (or an issue that is more complex than they want to deal with because they can't even understand it themselves!). Trying to hide the essential superstructure of a product from the very people who need to use it (especially software tools) is just plain dumb. It's like building a house with glass walls. Everytime you want to go to the kitchen, or the back door, you're going to ram into something! That's fine and even occasionally fun in a circus, but not when you have to get things done. If the walls are visible, the inexperienced person with the only desire to get to the back door may wonder what those walls are all about, but AT LEAST THEY KNOW THAT THEY ARE THERE AND CAN CAUSE THEM PAIN IF IGNORED. Styles are the superstructure of Word document creation and manipulation. They should be clearly visible by default so that an individual (especially newbies) at least knows that they are there and when trying to get from point A (e.g., how come when I try to change these paragraphs, only some of them change...) to point B (I want these all to change together...) they don't keep ramming into an invisible wall that they can't see (turn on the style names area and look at their names--Oh, gee! they don't all have the same name--I see what's going on!). In spite of MS's attempt to "simplify" the styles issues by "wishing them away" (i.e., just hide them), ultimately everyone ramming into the wall STILL has to learn something about them anyway in order to accomplish what they need to--so why not at least make them visible so that right from day one, everyone knows at least that they exist? IF MS really wanted to help simplify things, they should (among other things): 1) Have the normal DEFAULT for the style area width be .8 inches or thereabouts. If people don't like it, they can turn it off after they know it exists. After all, we have to do that for every other friggin' feature in Word anyway, why not this one?!? 2) Develop a set of default styles that at least MAKEs SENSE, are consistent, and looks nice when used with DECENT SPACINGS, since they refuse to document this stuff anyway (why in the world is Heading 8 a larger font than Heading 6? They are all in the same outline number set. Just because you CAN make them different doesn't mean the defaults should look scrambled). Make it a simple set. Put all the fancy letter head and resume stuff in custom templates so we don't have to wade through all that garbage for EVERY SINGLE DOCUMENT WE MAKE! Most people don't really WANT to spend all of their spare time and holiday vacations trying to learn how to create and subsequently generating their own custom templates. Shoot, I know how to do this now and I STILL haven't really gotten around to it :-S (Of course this would reduce some of the usefulness of papers produced by John and Clive on useful style sets, but I don't think that they would mind much...) Now, relative to the original poster's scenario. It's fine to keep all that formatting with paragraphs when they are copied in from another document as long as it is easy, intuitive, and obvious how to force their formats back to the style master in the new document. But this is even made complicated by MS's defaults hiding stuff. Why in the world is the Reset Para and the Reset Character Formatting functions not under the Format menu by default so that you can undo formatting inconsistencies introduced from other document texts such as is happening to the Original Poster?? You have to now learn how to customize tool bars and menus in order to put something back that never should have been left out IMHO. Well, maybe there IS some reasoning since even those functions don't always perform the intended/expected application anyway and that does cause confusion. E.g., when you put a number list style in a paragraph style, the number list style takes over the paragraph style's indentation, etc.. Besides the fact that this is a totally non-cohesive and brain-dead way of handling these object inheritances and their attributes in the first place (ain't gonna go there, Nope, ain't gonna do it...), if you select the paragraph and do a Reset Para on it, the numbering attribute doesn't necessarily return to those defined in that document's paragraph style as would be expected. So even after the reset, the paragraph STILL may not behave and appear as other paragraphs with the style. (And why don't we have an automatic function that when all styles and/or paragraphs that use a particular number list have been deleted, the "last one out turns off the light" and that number list style/template is purged? Its not used anymore and since there is no decent way to tell them apart in the galleries, they become useless flotsam in the bowels of your documents where they accumulate like scum on a Texas pond until there is enough there that you can no longer even open the document without something crashing) Why? Why? Why? (...pant, pant...) Well, I feel much better now! Time for dinner... :-) -- Jeff Wiseman to reply, just remove ALLTHESPAM |
#14
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Elliott Roper wrote:
In article , John McGhie wrote: The page style is stored in the master section break of a Word document, which is hidden below the final paragraph mark in the document. To copy without copying the section break, place a blank paragraph mark below the last paragraph mark in the document. Then copy everything down to, but not including, that last paragraph mark. Ooh! I hate to say this, coming from a McGhie and all, but that is well sly! Why oh why oh why can't you find this kind of stuff in Office doco? Because my dear Watson, it's a KLOODGE :-) A document contains sections A section contains paragraphs So why in the world does the last paragraph in a document contain that document object's attributes? Since by screwy design the document that contains the paragraph has to have it's attributes stored IN that paragraph, you always have to waste at least one paragraph in the document just to hold some of the document/section object's attributes. For this reason Microsoft paragraphs are schizophrenic. They think they are paragraphs. They think they are documents. They think they are sections. In order to do anything useful when moving a paragraph you have to create a useless paragraph (i.e., empty) in order to hold the document/section attributes so that you can copy the useful text of the paragraph to some other place without the document/section attribute contamination going with it. If MS spent all their time documenting the Kloodges necessary to get around their poor design structures, it would just make them look worse, wouldn't it? Of course it may just be that maintaining such a monstrosity is so time consuming that there is little time to document potential kloodges... -- Jeff Wiseman to reply, just remove ALLTHESPAM |
#16
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Why do footer contents (page style) change when I cut and pastewhole paragraphs??
Hi Michael:
On 25/11/07 7:56 AM, in article , "Michael Levin" wrote: this sounds great and I want to do it right: how do I place a blank paragraph mark? Hit Enter/Return at the end of the last one. And, if this is true of the whole document, why does the receiving doc's page change when I copy just a single paragraph from the source doc? Doesn't this mean the page style is stored at the end of each paragraph, not at the end of the whole document? Is there any way to lock the page style? Three possible reasons: 1) You have a section break hidden in that paragraph mark that you haven't seen. 2) The paragraph you copied is formatted with the same style as the paragraph you are pasting into, but it has different properties. Word is helpfully copying too much information. Word ALWAYS copies too much information :-) Use EditPaste SpecialUnfomatted Text to overcome that one. 3) The paragraph you copied contains a comment, and the document you pasted into is set to "Use balloons" for comments. Word will re-arrange the display to make room for the balloons. Hope this helps -- Don't wait for your answer, click he http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Consultant Technical Writer McGhie Information Engineering Pty Ltd http://jgmcghie.fastmail.com.au/ Nhulunbuy, Northern Territory, Australia +61 4 1209 1410, |
#17
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Why do footer contents (page style) change when I cut and paste whole paragraphs??
In article ,
Michael Levin wrote: On 11/23/07 5:44 PM, in article , "CyberTaz" wrote: Hi Mike - Have you tried Edit Paste Special - Unformatted Text? hmmm. Cool - I'll give it a shot Monday (when I'm in front of my work Mac). But I suspect it will wipe out all the formatting, even that of the paragraph, right? Surely there's a way to ask it to put in the paragraph as it is but leave my page footers alone?!? Any way to lock the footers of the receiving document? So long as you paste into an existing paragraph, the unformatted text will pick up the existing paragraph's style. At least, I 'm pretty sure that's always worked for me. -- Team EM to the rescue! http://www.team-em.com |
#18
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Why do footer contents (page style) change when I cut and paste whole paragraphs??
Exactly what I would have said. The Style Area is indispensable when formatting a document. But, as I whined in another thread :-( , I can't even get people to hide 3 or 4 toolbars that they absolutely never use. In article , Jeff Wiseman wrote: I find the Normal view is very useful in many ways of which this is one. However, one of my GREATEST pet peeves about Word's defaults is that Word comes with the style area width set to 0" (everyone should set it to a non-zero amount--I use .8 to 1.0 inch typically). Apparently this is done to make Word "Less Complcated" to the uninitiated by hiding the fact that the entire application is actually based on styles. I can't begin to number the folks who could all of a sudden understand some of Word's strange behaviors when they could simply see the styles and their names. (Hooo, boy. I'm headed off topic. Better stop here...) :-) -- Team EM to the rescue! http://www.team-em.com |
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