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#1
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What is the best way to set up this kind of formatting?
I have read Mrs. Kelly's extensive and helpful documentation on using
styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#3
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
What you are doing is using run-in sideheads, and the best way to achieve
this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#4
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
That's EXACTLY what I was looking for. If only I had known it was
called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#5
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
Well, that sounded like exactly what I was looking for, but maybe I
have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#6
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
Yes, there are known problems with numbered paragraphs. Applying Body Text
style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#7
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
I'll try the hidden paragraph thing, and thanks so much for your help.
See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#8
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
Mrs. Barnhill, I appreciate your help. I realize now that there is no
established "best way" to do this so that the document will degrade gracefully. Below is a rant, all of which I'm sure you've heard before. If good answers to my questions existed, I guess they would have been easier to find in the first place. Why couldn't there be a start formatting and end formatting code that you could insert that doesn't do anything else but define the boundaries of the formatted region? I mean, that's something you would have expected to have been there from Word 1.0, right? You'd think a best practice for making a numbered outline would have been established years ago and not messed around with, yet there are apparently three different ways to do it, all of which are fairly complicated and work differently in different versions of the program. I'm starting to feel like I'm being used to help market an upgrade by being forced to use features that my colleagues would have to upgrade to see, but I'm not even trying to do anything all that complicated. In an attempt to make my life easier by using autoformatting to create a manageable document, I've inadvertently made it more complicated. I think the answer is to save this document as a web page, clean up the HTML of crap that only works in the latest version of Internet Explorer, and send everyone the link. wrote: I'll try the hidden paragraph thing, and thanks so much for your help. See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#9
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
When I said, "there are known problems with numbered paragraphs," I meant
specifically in connection with style separators and hidden paragraph marks. Numbering in general is remarkably stable in Word 2002 and 2003, and restarting numbering has become much simpler. I am told it has been greatly improved in Word 2007, and I refer you to the Word team's blog at http://blogs.msdn.com/microsoft_offi...d/default.aspx, to which Stuart Stuple, who was specifically tasked with improving numbering, has contributed several recent entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Mrs. Barnhill, I appreciate your help. I realize now that there is no established "best way" to do this so that the document will degrade gracefully. Below is a rant, all of which I'm sure you've heard before. If good answers to my questions existed, I guess they would have been easier to find in the first place. Why couldn't there be a start formatting and end formatting code that you could insert that doesn't do anything else but define the boundaries of the formatted region? I mean, that's something you would have expected to have been there from Word 1.0, right? You'd think a best practice for making a numbered outline would have been established years ago and not messed around with, yet there are apparently three different ways to do it, all of which are fairly complicated and work differently in different versions of the program. I'm starting to feel like I'm being used to help market an upgrade by being forced to use features that my colleagues would have to upgrade to see, but I'm not even trying to do anything all that complicated. In an attempt to make my life easier by using autoformatting to create a manageable document, I've inadvertently made it more complicated. I think the answer is to save this document as a web page, clean up the HTML of crap that only works in the latest version of Internet Explorer, and send everyone the link. wrote: I'll try the hidden paragraph thing, and thanks so much for your help. See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#10
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
Thanks for the clarification and for the further linkage. I finally
capitulated and just gave it a damn paragraph break so that the outlining would work. The hidden paragraph trick didn't work for me, and the style separator thing doesn't either, because it only applies character formatting, so if the paragraph starts off as body text, applying the proper outline numbered heading style over the first sentence makes it bold, but doesn't insert the numbering. Anyways, I've wasted enough time trying to figure out how to do this properly. I really do appreciate your assistance, without which I would have given up far sooner. Then again, maybe that would have been a good thing. Suzanne S. Barnhill wrote: When I said, "there are known problems with numbered paragraphs," I meant specifically in connection with style separators and hidden paragraph marks. Numbering in general is remarkably stable in Word 2002 and 2003, and restarting numbering has become much simpler. I am told it has been greatly improved in Word 2007, and I refer you to the Word team's blog at http://blogs.msdn.com/microsoft_offi...d/default.aspx, to which Stuart Stuple, who was specifically tasked with improving numbering, has contributed several recent entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Mrs. Barnhill, I appreciate your help. I realize now that there is no established "best way" to do this so that the document will degrade gracefully. Below is a rant, all of which I'm sure you've heard before. If good answers to my questions existed, I guess they would have been easier to find in the first place. Why couldn't there be a start formatting and end formatting code that you could insert that doesn't do anything else but define the boundaries of the formatted region? I mean, that's something you would have expected to have been there from Word 1.0, right? You'd think a best practice for making a numbered outline would have been established years ago and not messed around with, yet there are apparently three different ways to do it, all of which are fairly complicated and work differently in different versions of the program. I'm starting to feel like I'm being used to help market an upgrade by being forced to use features that my colleagues would have to upgrade to see, but I'm not even trying to do anything all that complicated. In an attempt to make my life easier by using autoformatting to create a manageable document, I've inadvertently made it more complicated. I think the answer is to save this document as a web page, clean up the HTML of crap that only works in the latest version of Internet Explorer, and send everyone the link. wrote: I'll try the hidden paragraph thing, and thanks so much for your help. See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
#11
Posted to microsoft.public.word.docmanagement
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What is the best way to set up this kind of formatting?
That link to Mr. Stuple's blog actually sheds a great deal of light on
the situation. I read with interest how they have a new style called "Intense quote", which sets off a whole block of text, because that reflects the impact of the text on the reader. I can't wait for Office 2007. Reckon they will have added the ability to send and receive "informal electronic communications" using Outlook, or perhaps add "graphical presentation enhancements" to my presentations? Maybe I could even enter my data in their new and innovative "row and column indexed data storage format"! All I can see is a little chihuahua with a beret saying in a snotty french accent, "I **** upon your silly little standards!" wrote: Thanks for the clarification and for the further linkage. I finally capitulated and just gave it a damn paragraph break so that the outlining would work. The hidden paragraph trick didn't work for me, and the style separator thing doesn't either, because it only applies character formatting, so if the paragraph starts off as body text, applying the proper outline numbered heading style over the first sentence makes it bold, but doesn't insert the numbering. Anyways, I've wasted enough time trying to figure out how to do this properly. I really do appreciate your assistance, without which I would have given up far sooner. Then again, maybe that would have been a good thing. Suzanne S. Barnhill wrote: When I said, "there are known problems with numbered paragraphs," I meant specifically in connection with style separators and hidden paragraph marks. Numbering in general is remarkably stable in Word 2002 and 2003, and restarting numbering has become much simpler. I am told it has been greatly improved in Word 2007, and I refer you to the Word team's blog at http://blogs.msdn.com/microsoft_offi...d/default.aspx, to which Stuart Stuple, who was specifically tasked with improving numbering, has contributed several recent entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Mrs. Barnhill, I appreciate your help. I realize now that there is no established "best way" to do this so that the document will degrade gracefully. Below is a rant, all of which I'm sure you've heard before. If good answers to my questions existed, I guess they would have been easier to find in the first place. Why couldn't there be a start formatting and end formatting code that you could insert that doesn't do anything else but define the boundaries of the formatted region? I mean, that's something you would have expected to have been there from Word 1.0, right? You'd think a best practice for making a numbered outline would have been established years ago and not messed around with, yet there are apparently three different ways to do it, all of which are fairly complicated and work differently in different versions of the program. I'm starting to feel like I'm being used to help market an upgrade by being forced to use features that my colleagues would have to upgrade to see, but I'm not even trying to do anything all that complicated. In an attempt to make my life easier by using autoformatting to create a manageable document, I've inadvertently made it more complicated. I think the answer is to save this document as a web page, clean up the HTML of crap that only works in the latest version of Internet Explorer, and send everyone the link. wrote: I'll try the hidden paragraph thing, and thanks so much for your help. See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
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What is the best way to set up this kind of formatting?
Yeah, sometimes they do get a bit carried away with themselves, but I have
to tell you that they do take this very seriously, and they were very considerate in accepting feedback from the MVPs when we told them they were heading in disastrous directions; I think we got some of the worst faux pas eliminated, anyway. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... That link to Mr. Stuple's blog actually sheds a great deal of light on the situation. I read with interest how they have a new style called "Intense quote", which sets off a whole block of text, because that reflects the impact of the text on the reader. I can't wait for Office 2007. Reckon they will have added the ability to send and receive "informal electronic communications" using Outlook, or perhaps add "graphical presentation enhancements" to my presentations? Maybe I could even enter my data in their new and innovative "row and column indexed data storage format"! All I can see is a little chihuahua with a beret saying in a snotty french accent, "I **** upon your silly little standards!" wrote: Thanks for the clarification and for the further linkage. I finally capitulated and just gave it a damn paragraph break so that the outlining would work. The hidden paragraph trick didn't work for me, and the style separator thing doesn't either, because it only applies character formatting, so if the paragraph starts off as body text, applying the proper outline numbered heading style over the first sentence makes it bold, but doesn't insert the numbering. Anyways, I've wasted enough time trying to figure out how to do this properly. I really do appreciate your assistance, without which I would have given up far sooner. Then again, maybe that would have been a good thing. Suzanne S. Barnhill wrote: When I said, "there are known problems with numbered paragraphs," I meant specifically in connection with style separators and hidden paragraph marks. Numbering in general is remarkably stable in Word 2002 and 2003, and restarting numbering has become much simpler. I am told it has been greatly improved in Word 2007, and I refer you to the Word team's blog at http://blogs.msdn.com/microsoft_offi...d/default.aspx, to which Stuart Stuple, who was specifically tasked with improving numbering, has contributed several recent entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... Mrs. Barnhill, I appreciate your help. I realize now that there is no established "best way" to do this so that the document will degrade gracefully. Below is a rant, all of which I'm sure you've heard before. If good answers to my questions existed, I guess they would have been easier to find in the first place. Why couldn't there be a start formatting and end formatting code that you could insert that doesn't do anything else but define the boundaries of the formatted region? I mean, that's something you would have expected to have been there from Word 1.0, right? You'd think a best practice for making a numbered outline would have been established years ago and not messed around with, yet there are apparently three different ways to do it, all of which are fairly complicated and work differently in different versions of the program. I'm starting to feel like I'm being used to help market an upgrade by being forced to use features that my colleagues would have to upgrade to see, but I'm not even trying to do anything all that complicated. In an attempt to make my life easier by using autoformatting to create a manageable document, I've inadvertently made it more complicated. I think the answer is to save this document as a web page, clean up the HTML of crap that only works in the latest version of Internet Explorer, and send everyone the link. wrote: I'll try the hidden paragraph thing, and thanks so much for your help. See, my job is to get this project done, and to do that I have to write this thing, but I don't prepare documents for a living and it seems like Word has gotten so complex that it's just not appropriate for use by someone who hasn't undergone training. Why does it have to be so hard? Suzanne S. Barnhill wrote: Yes, there are known problems with numbered paragraphs. Applying Body Text style to a paragraph shouldn't affect direct formatting (unless it's applied to more than 50% of the text) provided you just click in the paragraph rather than select the entire thing. Style separators were introduced in Word 2002 and may not be backward-compatible, but the hidden paragraph mark should be usable in any version; the only problem is that users who didn't create a document often don't recognize them for what they are. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Well, that sounded like exactly what I was looking for, but maybe I have to play with it a bit. The insert style separator method sounded the most promising, but if it just paints over the character style, it won't set the numbering correctly. In fact, if I set heading 3to bold and set the numbering style, then convert the paragraph to body text style, then select just the first sentence and set that to heading 3, it doesn't paint over the numbering, just the character style. Additionally, setting the text to body text style removes existing direct formatting, such as superscripts. Since I'm writing a scientific paper, that requires quite a bit of going back through and reformatting of things written in scientific notation, references, and other notations typically rendered in superscript, such as cell surface marker notation. I don't have any equations, thank god. Also, both the style separator and hidden paragraph aren't known to work well with other versions of Word, and that's a problem because my colleagues are barely computer literate and use whatever version of word their IT person installed, whenever he last visited, which could have been years ago. I need something that degrades gracefully. Everyone in my field uses Word, so I don't relish the idea of being the lone weirdo who uses LaTeX, but Microsoft isn't making maintaining this façade of normalcy very easy, and at least if I send around a PDF, I know what it'll look like on their machine. wrote: That's EXACTLY what I was looking for. If only I had known it was called a run-in sidehead... Suzanne S. Barnhill wrote: What you are doing is using run-in sideheads, and the best way to achieve this is with two separate styles, one for the heading part and one for the body text part, in separate paragraphs. You get them to appear to be in the same paragraph by using a style separator or a hidden paragraph mark. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... So I realize that doing like I am, I actually have no body text, rather the whole document is headings, subheadings, and subsubheadings. This seems to me like a perversion of the intent of the heading style, but nonetheless, I wanted a section heading in front of each block of text, numbered appropriately, without a paragraph break in between the number and the text. Instead of: bA.1./b body text here bA.2./b body text here I needed bA.1./b body text here bA.2./b body text here. This doesn't sound like too exotic of a request, but it doesn't look like there's a way to have two different styles on the same line, since everything is delimited by the paragraph break. What am I missing out on? wrote: I have read Mrs. Kelly's extensive and helpful documentation on using styles, and I now have my bullets and headings set up as she recommends, cascading and working as they should. What I'd like to do is set up the following formatting, and I can do it with no problem thanks to her advice, but I'm not sure which is the best way to proceed so that everyone I'll be sending this to will see the same formatting. Here's the question: I need 4 levels of headings. Heading 1 is one word, bold. Heading 2 is one sentence, bold. Heading 3 is a paragraph, of which only the first sentence is bold and the rest is styled like body text. Should I direct format the first sentence of Heading 3, or is there a way to set up the paragraph style for heading three such that all paragraphs of heading 3 style will have the first sentence bold and the rest styled like body text? Here's an example of the structure I'm going for, in case it isn't clear above. (side question:does google groups allow any kind of mark-up?) bA - Top-level section Heading/b bA.1./b bSecond level section heading/b bA.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bA.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB - Top level section heading/b bB.1./b bSecond level section heading/b bB.1.1/b bFirst sentence of this section./b The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.2./bbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. bB.1.3./bbbThe First sentence of this section/b The rest of the text, body text style.The rest of the text in this paragraph, styled as body text, would go here. I've got a couple sentences here. After that, I have another paragraph, formatted just like this one. |
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